[Eril-l] Access to electronic resources for non-credit continuing education students?

Fri Sep 8 10:25:32 PDT 2023

Hi all,
This question just came up for our campus this week so this discussion is
very timely. We also have a lifelong learning institute located on our
campus but students do not receive campus IDs.

The legal and financial issues are of interest to us. How would adding
these groups factor into our existing license agreements, and annual
subscription fees? Would they be considered part of our FTE numbers that
vendors use for pricing? Many of these groups offer non-credit bearing
classes and are not full time. How do others account for these groups in
your license agreements, if at all?

As a small campus of only 2000 FTE, we are hesitant to allow for this but
our institutional NY Times subscription is a major draw for these groups.

Thanks,
Nancy

On Fri, Sep 1, 2023 at 2:41 PM Electronic Resources in Libraries discussion
list via Eril-l <eril-l at lists.eril-l.org> wrote:

> Has anyone tried doing something like this for ebooks (EBSCO, Ebook
> Central, etc.)?
>
> We have a life-long institute affiliated with our university. Students
> that sign up for the courses offered are also not in Banner and do not
> receive credit. We offer them reading lists for print books that can be
> checked out, but we have had questions from these users recently on whether
> could provide ebook access, outside of the library.
>
>
>
> Thanks,
>
> Dawn
>
>
>
> Dawn Frood
>
> Discovery Services Librarian
>
> Florida Atlantic University Libraries <http://www.fau.edu/library/>
>
>
>
> LY 102D
>
> Office Phone: 561-297-3168
>
>
>
> *John D. MacArthur Campus Library Solar Grant*
>
> https://library.fau.edu/jupiter/solar
>
>
>
>
>
> *From:* Eril-l <eril-l-bounces at lists.eril-l.org> *On Behalf Of *Electronic
> Resources in Libraries discussion list via Eril-l
> *Sent:* Friday, September 1, 2023 1:00 PM
> *To:* Electronic Resources in Libraries discussion list <
> eril-l at lists.eril-l.org>
> *Subject:* Re: [Eril-l] Access to electronic resources for non-credit
> continuing education students?
>
>
>
>
>
>
>
> *EXTERNAL EMAIL : *Exercise caution when responding, opening links, or
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>
>
> There are actually two different issues here, technical and legal.
>
> If you have an ezproxy system (or also I believe Open Athens - we use
> local-hosted ezproxy), you can easily create temporary username/password
> pairs directly in it that does not rely on your campus' main network
> authentication/account system.
>
> That solves the technical issue.
>
>
>
> But the legal issue is whether such users are allowed under your license
> agreements, and that could vary by license, so giving them an ezproxy-local
> account that would just automatically grant them access to ALL of the
> services in your database config file might violate some contracts.
>
>
>
> There are directives you can use in ezproxy to give such accounts access
> to only a subset but then someone needs to pay attention to each specific
> license and work with your ezproxy manager to define and maintain that
> subset definition.
>
>
>
> And some vendors might claim that your IT dept's refusal to issue these
> users a general campus account is by definition (perhaps literally as
> defined in contracts) evidence that they are NOT properly authorized users.
>
>
>
> Melissa Belvadi
>
> Collections Librarian
>
> University of Prince Edward Island
>
> mbelvadi at upei.ca
>
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> *From:* Eril-l <eril-l-bounces at lists.eril-l.org> on behalf of Electronic
> Resources in Libraries discussion list via Eril-l <eril-l at lists.eril-l.org
> >
> *Sent:* Thursday, August 31, 2023 1:58 PM
> *To:* eril-l at lists.eril-l.org <eril-l at lists.eril-l.org>
> *Subject:* [Eril-l] Access to electronic resources for non-credit
> continuing education students?
>
>
>
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>
> Hi All, one of our colleges is offering non-credit continuing education
> courses.  These folks aren't in our Banner system and won't be issued an
> institutional email address nor accounts so access through our proxy serve
> will be problematic.  These will be 8-week courses, so relatively short.
> How are other libraries handling this situation?  We met with the college
> and they refer to the students as participants, not students.
>
>
>
> Thanks,
> Stew
>
> Stew MacLehose, MLIS, MSEd
> Associate Dean of Library Services
> Digital Services & Systems Librarian
> Library Services
> University of New England
> 716 Stevens Ave. Portland, ME 04103
> smaclehose at une.edu
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-- 
*Nancy Schuler, MLIS (she/her/hers)*
Assistant Professor, e-Resources & Collection Development Librarian, Eckerd
College Library <https://www.eckerd.edu/library/>
727.864.8357
Schedule appointment <https://libcal.eckerd.edu/appointment/5759>

Eckerd College <https://www.eckerd.edu/library>
4200 54th Avenue South
St. Petersburg, Florida 33711
[image: Eckerd College logo]
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