[Eril-l] Questions about JSTOR print de-accessioning and faculty requests

[Karen Jensen]

Our institutional rules do allow transferring materials to departments
within the institution, so we would comply with this request. We don't have
asset and inventory rules either, that apply to library materials. I'm glad
we don't have so much bureaucracy! But, transferring to a dept means the
very same dept will undoubtedly try to return them to the library at some
future date, which we don't want.  Anything that gets disposed of
invariably comes back to us unless sent far far away, or recycled. It's not
ideal, but better they go somewhere where someone will find them useful
than in the landfill.

Karen Jensen
Collection Development Officer
Rasmuson Library
University of Alaska Fairbanks
907-474-6695
kljensen at alaska.edu




On Mon, Nov 12, 2018 at 10:13 AM Williams, Ginger <
ginger.williams at txstate.edu> wrote:

> If you are at a publicly-supported institution, you need to check policies
> on disposal of materials purchased with public funds. In the three states
> where I’ve worked, I’ve simply explained that we have to follow government
> rules for transferring or disposing of materials purchased with taxpayer
> funds. We can’t transfer to department without doing paperwork and can’t
> give to individuals even with paperwork.
>
>
>
> People may grumble, but at publicly-supported institutions, they’re used
> to government rules. Have a copy handy, in case someone asks.
>
>
>
> FYI, library collections are often considered capital assets, so if
> they’re transferred to other campus units, the receiving unit has to manage
> them as capital assets with process for inventory and tracking. No
> department wants them under those conditions. Plus, few departments have
> the shelving to keep bound journals when they stop and think about it.
>
>
>
>
>
> Ginger Williams
>
> Head Acquisitions Librarian
>
> Texas State University
>
> 512-245-3009
>
> vkw11 at txstate.edu
>
>
>
> *From:* Eril-l <eril-l-bounces at lists.eril-l.org> *On Behalf Of *Laura
> Turner
> *Sent:* Monday, November 12, 2018 10:51 AM
> *To:* eril-l at lists.eril-l.org; acqnet at lists.ala.org; colldv at lists.ala.org
> *Subject:* Re: [Eril-l] Questions about JSTOR print de-accessioning and
> faculty requests
>
>
>
> I should have clarified below - the departments/individual faculty members
> want to keep the de-accessioned journals in their departments/offices.
>
>
>
> Thanks!
>
>
> *Laura Turner*
>
> *Head of Collections, Access, and Discovery*
>
> Helen K. and James S. Copley Library / University of San Diego
>
> 5998 Alcala Park, San Diego, CA  92110-2492
>
> Phone:  (619) 260-2365 | lauraturner at sandiego.edu
>
>
>
>
>
> On Mon, Nov 12, 2018 at 8:43 AM Laura Turner <lauraturner at sandiego.edu>
> wrote:
>
> ***Please excuse cross-posting***
>
>
>
> Dear colleagues,
>
>
>
> We recently acquired all of the JSTOR journal packages and are in the
> process of de-accessioning print overlap for titles that did not have
> perpetual access before this acquisition.  We've been doing JSTOR print
> overlap withdrawals for years and typically send this material for
> recycling.  With this new influx of overlap, we have faculty and even whole
> academic departments on campus requesting the print journals that would be
> recycled.  Alas, we did not have a very strong statement of our
> policy/procedures for de-accessioned journal materials.
>
>
>
> Have you run into situations like this?  How did your library respond?
> What kinds of benefits or challenges did you find with your response?
>
>
>
> Many thanks,
>
>
> *Laura Turner*
>
> *Head of Collections, Access, and Discovery*
>
> Helen K. and James S. Copley Library / University of San Diego
>
> 5998 Alcala Park, San Diego, CA  92110-2492
>
> Phone:  (619) 260-2365 | lauraturner at sandiego.edu
>
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>
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