[Eril-l] Questions about JSTOR print de-accessioning and faculty requests

[Divan, Linda A]

We're a small private university, and I don't think have had many requests
for our withdrawn materials, but we do have a withdrawal marking system
that seems like overkill to the uninitiated student employee.

 "Withdrawn" is stamped on the title page, and I think on the edge of the
book. Any identifying marks (call number, barcode, possession stamp, "for
reference" sticker, etc.) are marked out with a permanent black marker. If
someone does try to give it back to us, we tell them we got rid of it and
don't want it back (more nicely than that, but that's the idea). A lot of
our withdrawn materials go into our book sales, but they're so marked up
that we won't get them back.

side note - one bound journal withdrawn long ago was deemed by one of our
professors to be the perfect size for target shooting so he took home a
pickup truckload!



Linda Divan
Library Systems Co-ordinator
Centennial Library
Cedarville University
251 N. Main St.
Cedarville, OH  45314

937-766-7843
divanl at cedarville.edu

On Mon, Nov 12, 2018 at 2:22 PM, Karen Jensen <kljensen at alaska.edu> wrote:

> Our institutional rules do allow transferring materials to departments
> within the institution, so we would comply with this request. We don't have
> asset and inventory rules either, that apply to library materials. I'm glad
> we don't have so much bureaucracy! But, transferring to a dept means the
> very same dept will undoubtedly try to return them to the library at some
> future date, which we don't want.  Anything that gets disposed of
> invariably comes back to us unless sent far far away, or recycled. It's not
> ideal, but better they go somewhere where someone will find them useful
> than in the landfill.
>
> Karen Jensen
> Collection Development Officer
> Rasmuson Library
> University of Alaska Fairbanks
> 907-474-6695
> kljensen at alaska.edu
>
>
>
>
> On Mon, Nov 12, 2018 at 10:13 AM Williams, Ginger <
> ginger.williams at txstate.edu> wrote:
>
>> If you are at a publicly-supported institution, you need to check
>> policies on disposal of materials purchased with public funds. In the three
>> states where I’ve worked, I’ve simply explained that we have to follow
>> government rules for transferring or disposing of materials purchased with
>> taxpayer funds. We can’t transfer to department without doing paperwork and
>> can’t give to individuals even with paperwork.
>>
>>
>>
>> People may grumble, but at publicly-supported institutions, they’re used
>> to government rules. Have a copy handy, in case someone asks.
>>
>>
>>
>> FYI, library collections are often considered capital assets, so if
>> they’re transferred to other campus units, the receiving unit has to manage
>> them as capital assets with process for inventory and tracking. No
>> department wants them under those conditions. Plus, few departments have
>> the shelving to keep bound journals when they stop and think about it.
>>
>>
>>
>>
>>
>> Ginger Williams
>>
>> Head Acquisitions Librarian
>>
>> Texas State University
>>
>> 512-245-3009
>>
>> vkw11 at txstate.edu
>>
>>
>>
>> *From:* Eril-l <eril-l-bounces at lists.eril-l.org> *On Behalf Of *Laura
>> Turner
>> *Sent:* Monday, November 12, 2018 10:51 AM
>> *To:* eril-l at lists.eril-l.org; acqnet at lists.ala.org; colldv at lists.ala.org
>> *Subject:* Re: [Eril-l] Questions about JSTOR print de-accessioning and
>> faculty requests
>>
>>
>>
>> I should have clarified below - the departments/individual faculty
>> members want to keep the de-accessioned journals in their
>> departments/offices.
>>
>>
>>
>> Thanks!
>>
>>
>> *Laura Turner*
>>
>> *Head of Collections, Access, and Discovery*
>>
>> Helen K. and James S. Copley Library / University of San Diego
>>
>> 5998 Alcala Park, San Diego, CA  92110-2492
>>
>> Phone:  (619) 260-2365 | lauraturner at sandiego.edu
>>
>>
>>
>>
>>
>> On Mon, Nov 12, 2018 at 8:43 AM Laura Turner <lauraturner at sandiego.edu>
>> wrote:
>>
>> ***Please excuse cross-posting***
>>
>>
>>
>> Dear colleagues,
>>
>>
>>
>> We recently acquired all of the JSTOR journal packages and are in the
>> process of de-accessioning print overlap for titles that did not have
>> perpetual access before this acquisition.  We've been doing JSTOR print
>> overlap withdrawals for years and typically send this material for
>> recycling.  With this new influx of overlap, we have faculty and even whole
>> academic departments on campus requesting the print journals that would be
>> recycled.  Alas, we did not have a very strong statement of our
>> policy/procedures for de-accessioned journal materials.
>>
>>
>>
>> Have you run into situations like this?  How did your library respond?
>> What kinds of benefits or challenges did you find with your response?
>>
>>
>>
>> Many thanks,
>>
>>
>> *Laura Turner*
>>
>> *Head of Collections, Access, and Discovery*
>>
>> Helen K. and James S. Copley Library / University of San Diego
>>
>> 5998 Alcala Park, San Diego, CA  92110-2492
>>
>> Phone:  (619) 260-2365 | lauraturner at sandiego.edu
>>
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>>
>
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