[Eril-l] Questions about JSTOR print de-accessioning and faculty requests

[Williams, Ginger]

If you are at a publicly-supported institution, you need to check policies on disposal of materials purchased with public funds. In the three states where I've worked, I've simply explained that we have to follow government rules for transferring or disposing of materials purchased with taxpayer funds. We can't transfer to department without doing paperwork and can't give to individuals even with paperwork.

People may grumble, but at publicly-supported institutions, they're used to government rules. Have a copy handy, in case someone asks.

FYI, library collections are often considered capital assets, so if they're transferred to other campus units, the receiving unit has to manage them as capital assets with process for inventory and tracking. No department wants them under those conditions. Plus, few departments have the shelving to keep bound journals when they stop and think about it.


Ginger Williams
Head Acquisitions Librarian
Texas State University
512-245-3009
vkw11 at txstate.edu

From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Laura Turner
Sent: Monday, November 12, 2018 10:51 AM
To: eril-l at lists.eril-l.org; acqnet at lists.ala.org; colldv at lists.ala.org
Subject: Re: [Eril-l] Questions about JSTOR print de-accessioning and faculty requests

I should have clarified below - the departments/individual faculty members want to keep the de-accessioned journals in their departments/offices.

Thanks!

Laura Turner
Head of Collections, Access, and Discovery
Helen K. and James S. Copley Library / University of San Diego
5998 Alcala Park, San Diego, CA  92110-2492
Phone:  (619) 260-2365 | lauraturner at sandiego.edu<mailto:lauraturner at sandiego.edu>


On Mon, Nov 12, 2018 at 8:43 AM Laura Turner <lauraturner at sandiego.edu<mailto:lauraturner at sandiego.edu>> wrote:
***Please excuse cross-posting***

Dear colleagues,

We recently acquired all of the JSTOR journal packages and are in the process of de-accessioning print overlap for titles that did not have perpetual access before this acquisition.  We've been doing JSTOR print overlap withdrawals for years and typically send this material for recycling.  With this new influx of overlap, we have faculty and even whole academic departments on campus requesting the print journals that would be recycled.  Alas, we did not have a very strong statement of our policy/procedures for de-accessioned journal materials.

Have you run into situations like this?  How did your library respond?  What kinds of benefits or challenges did you find with your response?

Many thanks,

Laura Turner
Head of Collections, Access, and Discovery
Helen K. and James S. Copley Library / University of San Diego
5998 Alcala Park, San Diego, CA  92110-2492
Phone:  (619) 260-2365 | lauraturner at sandiego.edu<mailto:lauraturner at sandiego.edu>
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