<div dir="ltr">Our institutional rules do allow transferring materials to departments within the institution, so we would comply with this request. We don't have asset and inventory rules either, that apply to library materials. I'm glad we don't have so much bureaucracy! But, transferring to a dept means the very same dept will undoubtedly try to return them to the library at some future date, which we don't want. Anything that gets disposed of invariably comes back to us unless sent far far away, or recycled. It's not ideal, but better they go somewhere where someone will find them useful than in the landfill.<div><br clear="all"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div>Karen Jensen<br>Collection Development Officer<br>Rasmuson Library<br>University of Alaska Fairbanks<br></div>907-474-6695<br><div><a href="mailto:kljensen@alaska.edu" target="_blank">kljensen@alaska.edu</a></div><div><br></div><div><br></div></div></div></div></div></div></div></div></div></div><br><br><div class="gmail_quote"><div dir="ltr">On Mon, Nov 12, 2018 at 10:13 AM Williams, Ginger <<a href="mailto:ginger.williams@txstate.edu">ginger.williams@txstate.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
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<p class="MsoNormal">If you are at a publicly-supported institution, you need to check policies on disposal of materials purchased with public funds. In the three states where I’ve worked, I’ve simply explained that we have to follow government rules for transferring
or disposing of materials purchased with taxpayer funds. We can’t transfer to department without doing paperwork and can’t give to individuals even with paperwork.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">People may grumble, but at publicly-supported institutions, they’re used to government rules. Have a copy handy, in case someone asks.
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<p class="MsoNormal">FYI, library collections are often considered capital assets, so if they’re transferred to other campus units, the receiving unit has to manage them as capital assets with process for inventory and tracking. No department wants them under
those conditions. Plus, few departments have the shelving to keep bound journals when they stop and think about it.<u></u><u></u></p>
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<p class="MsoNormal">Ginger Williams<u></u><u></u></p>
<p class="MsoNormal">Head Acquisitions Librarian<u></u><u></u></p>
<p class="MsoNormal">Texas State University<u></u><u></u></p>
<p class="MsoNormal">512-245-3009<u></u><u></u></p>
<p class="MsoNormal"><a href="mailto:vkw11@txstate.edu" target="_blank">vkw11@txstate.edu</a><u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><b>From:</b> Eril-l <<a href="mailto:eril-l-bounces@lists.eril-l.org" target="_blank">eril-l-bounces@lists.eril-l.org</a>> <b>On Behalf Of
</b>Laura Turner<br>
<b>Sent:</b> Monday, November 12, 2018 10:51 AM<br>
<b>To:</b> <a href="mailto:eril-l@lists.eril-l.org" target="_blank">eril-l@lists.eril-l.org</a>; <a href="mailto:acqnet@lists.ala.org" target="_blank">acqnet@lists.ala.org</a>; <a href="mailto:colldv@lists.ala.org" target="_blank">colldv@lists.ala.org</a><br>
<b>Subject:</b> Re: [Eril-l] Questions about JSTOR print de-accessioning and faculty requests<u></u><u></u></p>
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<p class="MsoNormal">I should have clarified below - the departments/individual faculty members want to keep the de-accessioned journals in their departments/offices.<u></u><u></u></p>
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<p class="MsoNormal">Thanks!<u></u><u></u></p>
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<p class="MsoNormal"><b>Laura Turner</b><u></u><u></u></p>
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<p class="MsoNormal"><i>Head of Collections, Access, and Discovery</i><u></u><u></u></p>
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<p class="MsoNormal">Helen K. and James S. Copley Library / University of San Diego<u></u><u></u></p>
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<p class="MsoNormal">5998 Alcala Park, San Diego, CA 92110-2492<u></u><u></u></p>
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<p class="MsoNormal">Phone: (619) 260-2365 | <a href="mailto:lauraturner@sandiego.edu" target="_blank">lauraturner@sandiego.edu</a><u></u><u></u></p>
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<p class="MsoNormal">On Mon, Nov 12, 2018 at 8:43 AM Laura Turner <<a href="mailto:lauraturner@sandiego.edu" target="_blank">lauraturner@sandiego.edu</a>> wrote:<u></u><u></u></p>
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<p class="MsoNormal">***Please excuse cross-posting***<u></u><u></u></p>
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<p class="MsoNormal">Dear colleagues,<u></u><u></u></p>
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<p class="MsoNormal">We recently acquired all of the JSTOR journal packages and are in the process of de-accessioning print overlap for titles that did not have perpetual access before this acquisition. We've been doing JSTOR print overlap withdrawals for
years and typically send this material for recycling. With this new influx of overlap, we have faculty and even whole academic departments on campus requesting the print journals that would be recycled. Alas, we did not have a very strong statement of our
policy/procedures for de-accessioned journal materials.<u></u><u></u></p>
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<p class="MsoNormal">Have you run into situations like this? How did your library respond? What kinds of benefits or challenges did you find with your response?<u></u><u></u></p>
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<p class="MsoNormal">Many thanks,<u></u><u></u></p>
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<p class="MsoNormal"><b>Laura Turner</b><u></u><u></u></p>
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<p class="MsoNormal">Helen K. and James S. Copley Library / University of San Diego<u></u><u></u></p>
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<p class="MsoNormal">5998 Alcala Park, San Diego, CA 92110-2492<u></u><u></u></p>
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<p class="MsoNormal">Phone: (619) 260-2365 | <a href="mailto:lauraturner@sandiego.edu" target="_blank">lauraturner@sandiego.edu</a><u></u><u></u></p>
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