[Eril-l] How do you manage your owned (perpetual rights) eBooks

[Electronic Resources in Libraries discussion list]

Our situation is different from yours but I thought it would be helpful to
tell you our solution. (As an aside, we also are looking for new or better
ways to track perpetual access ebook purchases.)

We do not add any ebooks to our journals knowledge base.

Our LSP is FOLIO and we have the option to use OCLC Collection Manager to
add MARC records for ebook collection subscriptions (rentals) into the
public interface side of our catalog. Thus, the records are available in
the public facing library catalog, but are not added to the backend
(FOLIO). Basically, we use OCLC Collection Manager as a knowlegebase for
ebook subscriptions (rentals). [This has the added benefit of having all
ebook and print book MARC records in the same catalog/resource for public
searching. All of these MARC records are added to our Discovery system via
API.]

We can distinguish between ebook subscriptions (rentals) and perpetual
access ebooks because we hand-catalog (or enhance the MARC record) the
perpetual access purchased ebook titles and the MARC record is added to
FOLIO. In a few cases, with large ebook package purchases, we cannot
hand-catalog each ebook title separately. However, we do load those MARC
records into FOLIO.

At this time, we are trying to figure out a way to add codes to all ebook
records (probably bibliographic or inventory because some of our older
ebook purchase order records no longer exist) so that we can easily create
a report on ebook MARC records for both perpetual access and subscription
(rental). We also would like to de-duplicate MARC records: remove
duplicate MARC records from big ebook subscription (rental) packages and
only display MARC records for perpetual access purchases.

I hope this helps.

Judith

--
Judith Nagata  (she/her)
Electronic Resources & Serials Librarian
Dinand Library
College of the Holy Cross
Worcester, MA 01610
p: 508-793-2639
e: jnagata at holycross.edu

On Wed, Mar 19, 2025 at 9:27 AM Electronic Resources in Libraries
discussion list via Eril-l <eril-l at lists.eril-l.org> wrote:

> Hello
>
>
>
> As more libraries purchase perpetual rights to eBooks, I am curious to
> know how you manage that ownership.  Is it enough for you to have the
> titles selected in your knowledge base (OCLC Collection Manager, EBSCO Full
> Text Finder, etc.)?  Or do you track the ownership some other way?
>
>
>
> Also, if your library utilizes a traditional OPAC for your catalog (where
> generally only your owned physical resources are searchable) are your
> patrons able to discover your eBooks on that platform?  Or do they have to
> utilize another platform, such as a discovery service or patron-facing side
> of a knowledge base, to find out which eBooks you own?
>
>
>
> As we continue to add more eBooks to our collection, it would be helpful
> to me and I am sure others, to know how you are managing these “owned”
> resources.
>
>
>
> Thank you!
>
>
>
> Laura Vogler
>
> Associate Library Director
>
>
>
> Wabash College Lilly Library <https://library.wabash.edu/> | 301 W Wabash
> Ave | Crawfordsville IN 47933 | P: 765.361.6215
>
>
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>
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