[Eril-l] Best Practices for sharing Content Removal & New Content

Tue Aug 20 06:03:47 PDT 2024

Here's what we do at our liberal arts college (not claiming these are "best" practices, though!):

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Our campus has monthly "administrative reports" to faculty - for the library report we include all subscription journal and database cancellations and the reason why and list any new subscriptions or major acquisitions (not every individual ebook/book acquisition).  These are posted on the campus internal Gateway and can be reviewed at any time.
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We tag new 'database' resources on libguides A-Z list (as someone else mentioned)
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Faculty who request a new book and indicate they want notification will get an email it's available.
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All new print books go on a "this just in" shelf" before rotating into the stacks, faculty do come in to browse those.  Nearby is a monitor that rotates images highlighting of newer ebook/e-resource acquistions.
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If there is a new or cancelled resource likely to be of interest to a specific academic department, we will ask the liaison librarian to message them.
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I think that the most important thing we do is keep detailed internal records of who requested new subscription or major resources that we've added and notes on the reasons for any cancellations.  That way if we are ever asked why something is cancelled (and sometimes it's years before anyone notices) we can provide the explanation.  Noting the individual who requested something is helpful, as sometimes we're considering cancelling something that only one person wanted, and they may have since retired or the curriculum has changed.  (We use Alma, and put these notes on the POLs.)
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We keep an internal "wish list" spreadsheet that includes notes on any database or journal ever requested that we did not acquire, and the reasons for the decision.  We review it regularly and may add things from that list as availability or cost changes, money becomes available, etc.
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We have a lot of aggregated subscription ebook and streaming collections that regularly have removals and additions of lots of individual titles.  Time permitting, I will skim removal lists for things that might be concerning, but mostly we don't try to do any communications to faculty about these as it's just not practical.  We frequently communicate to faculty that ebook and streaming titles may fluctuate in these packages.

Best, Theresa

Theresa Arndt
Assoc. Dean for Collections & Discovery
Dickinson College Library
Carlisle, PA 17013
arndtt at dickinson.edu
she/her/hers

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Subject: Re: [Eril-l] Best Practices for sharing Content Removal & New Content

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Hi Maribel,

We compile a list from OCLC records manager and copy and paste it into the libguide. I'm more of a visual learner so I added book covers that link to the catalog record and made sure to at alt text. We also have a shared drive where we post the list of new resources and we have a springshare blog that we also push out. I know our deans appreciate it but to be honestly we don't have a ton of new subscribers lol :) Hope that's helpful!

C.M. Flynn MLS

Resource Management Librarian

Health Sciences Library

Pronouns: They/Them/Theirs

NYU Langone Health

NYU Grossman School of Medicine

577 First Avenue

New York, NY 10016

C.M.Flynn at nyulangone.org

nyulangone.org

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Sent: Monday, August 19, 2024 3:04:48 PM
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Subject: Re: [Eril-l] Best Practices for sharing Content Removal & New Content

[EXTERNAL]

C.M. - This is fabulous. Thank you so much!

  1.
Do you copy and paste content from the spreadsheet as text into the blog?
  2.
Do you compile the list from different providers and then post it?

~ Maribel Castro
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From: Eril-l <eril-l-bounces at lists.eril-l.org> on behalf of Electronic Resources in Libraries discussion list via Eril-l <eril-l at lists.eril-l.org>
Sent: Monday, August 19, 2024 1:54 PM
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Subject: Re: [Eril-l] Best Practices for sharing Content Removal & New Content

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Hi Maribel!

We have a collection development guide where we put new items for the month and resources we have cancelled or that the access has changed. Feel free to take a look at our guide if that's helpful :)

https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fhslguides.med.nyu.edu%2Fcollectiondevelopment&data=05%7C02%7Carndtt%40dickinson.edu%7C057588a222e145da8d4708dcc0893f32%7C6232b05576b94c139b88b562ae7db6fb%7C0%7C0%7C638596942919624157%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=ah272UL7KcCvb%2FzNobEdzCcMkv44q8%2BKBgcN1j6y8qg%3D&reserved=0<https://hslguides.med.nyu.edu/collectiondevelopment>

C.M. Flynn MLS

Resource Management Librarian

Health Sciences Library

Pronouns: They/Them/Theirs

NYU Langone Health

NYU Grossman School of Medicine

577 First Avenue

New York, NY 10016

C.M.Flynn at nyulangone.org

nyulangone.org

________________________________
From: Eril-l <eril-l-bounces at lists.eril-l.org> on behalf of Electronic Resources in Libraries discussion list via Eril-l <eril-l at lists.eril-l.org>
Sent: Monday, August 19, 2024 1:35:36 PM
To: eril-l at lists.eril-l.org
Subject: [Eril-l] Best Practices for sharing Content Removal & New Content

[EXTERNAL]

All—Even with automatic emails from providers regarding new content and content removals, I have yet to successfully share this information with faculty regularly.

I would like to create a libguide that I can update throughout the year, but before I do that, I'd like to hear from you about practices you have in place to simplify the sharing of new content and content removal.

Thank you,
Maribel Castro, E-Resources Management Librarian
mcastro at excelsior.edu<mailto:mcastro at excelsior.edu> | (518) 608-8368
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