[Eril-l] Kanopy renewal license terms/processes

Fri Feb 10 13:25:41 PST 2023

Thank you, all, for this valuable feedback! All of the details you've
shared have given me great food for thought--I appreciate it!

Thanks again,
Laura

Laura Spradlin
Electronic Resources & Systems Librarian
The Ames Library
Illinois Wesleyan University
(309) 556-3144
lspradli at iwu.edu
*(she/her/hers)*

On Tue, Feb 7, 2023 at 2:59 PM Arndt,Theresa <arndtt at dickinson.edu> wrote:

> Hi all -
>
> I just want to mention the "SmartPDA" option from Kanopy, for those not
> familiar with it.  It wouldn't be right for everyone, but you may want to
> consider it.
>
> We started on the original PDA and quickly had run-away costs so jumped at
> "SmartPDA" when offered.  We are a small college and library, and don't
> have time for lots of mediation and keeping track of expiring licenses, and
> we were hesitant to drop Kanopy all together.  We were assigned a terrific
> rep (a former librarian) who has helped us curate a PDA pool (done by
> provider, not by title).  She also de-dupes our Kanopy PDA pool against
> subscription packages we have (Films on Demand, AVON, Docuseek) and against
> DVDs we own (we send a list periodically).   We can add individual titles
> into the PDA pool that had been excluded.  We do this if we get a specific
> faculty request for which Kanopy makes sense as a vendor.  After a license
> expires, it just goes back in the PDA pool in case it's wanted again, I
> don't have to guess or ask faculty (if not used, no charge is incurred).
> We get customized reports to aid in decisions on tweaking our setup.  We've
> been on SmartPDA for around 18 months.  We are saving money over our
> previous wide-open PDA, and we are not spending a lot of staff time on
> managing Kanopy titles.
>
> We didn't go with KBASE because a usage report provided us by Kanopy
> showed it would have met only 16% of what our population watched in prior
> years, so that wouldn't be cost effective for us.
>
> Best, Theresa
>
> Theresa Arndt
> Assoc. Director for Library Resources & Administration
> Dickinson College
> Carlisle, PA 17013
> Office/voicemail:  (717) 245-1750
> arndtt at dickinson.edu
>
> she/her/hers
> ------------------------------
> *From:* Eril-l <eril-l-bounces at lists.eril-l.org> on behalf of Sally J.
> Lockwood <sjl8 at cornell.edu>
> *Sent:* Tuesday, February 7, 2023 3:24 PM
> *To:* eril-l at lists.eril-l.org <eril-l at lists.eril-l.org>
> *Subject:* Re: [Eril-l] Kanopy renewal license terms/processes
>
> *Caution:*This email originated from outside of the College. *Do not*
> click links or open attachments unless you recognize the sender and know
> the content is safe. Report anything suspicious to the HelpDesk.
>
>
> I won’t go into renewing Kanopy processing at Cornell as others already
> described more or less what we do as well.
>
>
>
> I want to put in a plug for *Films Media Group* https://www.films.com/
> <https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.films.com%2F&data=05%7C01%7Carndtt%40dickinson.edu%7C4395d317f0394a704ef608db094990c0%7C6232b05576b94c139b88b562ae7db6fb%7C0%7C0%7C638113983809461238%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=C5dMSXpt5RHlLTkHbDA%2F5sWG99uNUYiwExyTr7rn7H0%3D&reserved=0>
> I’ve found ~30ish films that came in as *Kanopy* requests that were
> available for 3 year streaming for the same price as *Kanopy* 1 year
> streaming.  Example is the title: *Exterminate All the Brutes*  There is
> a $300 price difference *Kanopy vs. Films Media Group* in that Part I-IV
> set.
>
>
>
> Kind regards,
>
>
>
> Sally Lockwood
>
> E-Resources Specialist
>
> Working from home
>
> Cornell University
>
> Ithaca, NY 14853
>
> SJL8 at cornell.edu
>
>
>
> *From:* Eril-l <eril-l-bounces at lists.eril-l.org> *On Behalf Of *Leslie
> Burke
> *Sent:* Monday, February 6, 2023 10:54 AM
> *To:* Laura Spradlin <lspradli at iwu.edu>; eril-l at lists.eril-l.org
> *Subject:* Re: [Eril-l] Kanopy renewal license terms/processes
>
>
>
> Hi Laura,
>
> We are also an institution like yours. We’ve changed models with Kanopy
> over the years, and now have KBASE, but many of the films they want are
> still not part of it, so we license individually also.
>
> When the request comes to me (and I basically do all the parts of the
> process), I typically find out what licenses are available and ask the
> faculty what license is most appropriate (i.e. is this a one-off, an
> every-other year, or frequent use title) and order the longest one
> available to reduce costs over time. If it’s visiting or adjunct or other
> temporary faculty, I’ll generally choose the one-year license. If a student
> requests, I ask the professor of the class. I might order a license upon a
> student request if it’s integral to their Senior Individualized Project.
>
>
>
> When the licenses expiring reports come up, I refer to my running
> spreadsheet of video requests and ask the faculty about the renewal. Then I
> renew or lapse as appropriate.
>
>
>
> Happy to answer any other questions off list.
>
>
>
> Leslie
>
>
>
> Leslie D. Burke
>
> Collection Services Librarian, Library
>
> Kalamazoo College
>
> 1200 Academy St
>
> Kalamazoo, MI 49006
>
> p 269.337.7144
>
> f 269.337.7395
>
> Leslie.Burke at kzoo.edu
>
> She/her/hers
>
> *More in Four. More in a Lifetime.*
>
> *No one has to do everything, but everyone has to do something – What’s
> your Green Dot?*
>
> LinkedIn: www.linkedin.com/in/leslieburke/
> <https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.linkedin.com%2Fin%2Fleslieburke%2F&data=05%7C01%7Carndtt%40dickinson.edu%7C4395d317f0394a704ef608db094990c0%7C6232b05576b94c139b88b562ae7db6fb%7C0%7C0%7C638113983809461238%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=e4lNFL5vSZs%2BUqMcE14S%2Fpe6aNcyFe%2BBWKQOPkB1g%2Fc%3D&reserved=0>
> ; Twitter: librarygal2go; K’s Library on Facebook:
> https://www.facebook.com/kalamazoocollegelibrary
> <https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.facebook.com%2Fkalamazoocollegelibrary&data=05%7C01%7Carndtt%40dickinson.edu%7C4395d317f0394a704ef608db094990c0%7C6232b05576b94c139b88b562ae7db6fb%7C0%7C0%7C638113983809461238%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=63rWsKf8vZVqAL7N7Eh0eLA%2FjW1Uv3N9RURI6Zx7gg4%3D&reserved=0>
>
>
>
> *From:* Eril-l <eril-l-bounces at lists.eril-l.org> *On Behalf Of *Laura
> Spradlin
> *Sent:* Monday, February 6, 2023 10:34 AM
> *To:* eril-l at lists.eril-l.org
> *Subject:* [Eril-l] Kanopy renewal license terms/processes
>
>
>
> Hello!
>
>
>
> We are reviewing our workflows related to Kanopy renewals, and I'm very
> interested in what processes work well for others.
>
>
>
> For background: We are a small, undergraduate-only institution that uses
> mediated Kanopy requesting. Kanopy films requested by faculty and students
> (for course use) are licensed for 1 year upon initial request. Each month,
> I send notices to faculty whose requested films will expire soon, asking if
> they need us to renew the license for the film. We have the option to renew
> with a 1-year or 3-year license, and for some films, a perpetual license.
>
>
>
> For those who also use mediated Kanopy, I'm wondering:
>
> - Do you provide license options for film renewals?
>
> - What criteria do you use to determine if you'll renew a film with a
> 1-year, 3-year, or perpetual license?
>
> - If you do not use an established set of criteria, how is the
> determination made, and who makes it?
>
> - What workflows do you use for the renewal process? (Ex. Have either
> technical services or liaison librarians reach out to faculty, keep a list
> of expiring titles on a libguide, etc.)
>
>
>
> I would appreciate learning about any processes and criteria that work
> well for your institution. Many, many thanks in advance for your responses!
>
>
>
> All the best,
> Laura
>
>
> Laura Spradlin
> Electronic Resources & Systems Librarian
>
> The Ames Library
> Illinois Wesleyan University
>
> (309) 556-3144
> lspradli at iwu.edu
> *(she/her/hers)*
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