[Eril-l] Kanopy renewal license terms/processes

[Leslie Burke]

Hi Laura,
We are also an institution like yours. We’ve changed models with Kanopy over the years, and now have KBASE, but many of the films they want are still not part of it, so we license individually also.
When the request comes to me (and I basically do all the parts of the process), I typically find out what licenses are available and ask the faculty what license is most appropriate (i.e. is this a one-off, an every-other year, or frequent use title) and order the longest one available to reduce costs over time. If it’s visiting or adjunct or other temporary faculty, I’ll generally choose the one-year license. If a student requests, I ask the professor of the class. I might order a license upon a student request if it’s integral to their Senior Individualized Project.

When the licenses expiring reports come up, I refer to my running spreadsheet of video requests and ask the faculty about the renewal. Then I renew or lapse as appropriate.

Happy to answer any other questions off list.

Leslie

Leslie D. Burke
Collection Services Librarian, Library
Kalamazoo College
1200 Academy St
Kalamazoo, MI 49006
p 269.337.7144
f 269.337.7395
Leslie.Burke at kzoo.edu<mailto:Leslie.Burke at kzoo.edu>
She/her/hers
More in Four. More in a Lifetime.
No one has to do everything, but everyone has to do something – What’s your Green Dot?
LinkedIn: www.linkedin.com/in/leslieburke/<http://www.linkedin.com/in/leslieburke/> ; Twitter: librarygal2go; K’s Library on Facebook: https://www.facebook.com/kalamazoocollegelibrary

From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Laura Spradlin
Sent: Monday, February 6, 2023 10:34 AM
To: eril-l at lists.eril-l.org
Subject: [Eril-l] Kanopy renewal license terms/processes

Hello!

We are reviewing our workflows related to Kanopy renewals, and I'm very interested in what processes work well for others.

For background: We are a small, undergraduate-only institution that uses mediated Kanopy requesting. Kanopy films requested by faculty and students (for course use) are licensed for 1 year upon initial request. Each month, I send notices to faculty whose requested films will expire soon, asking if they need us to renew the license for the film. We have the option to renew with a 1-year or 3-year license, and for some films, a perpetual license.

For those who also use mediated Kanopy, I'm wondering:
- Do you provide license options for film renewals?
- What criteria do you use to determine if you'll renew a film with a 1-year, 3-year, or perpetual license?
- If you do not use an established set of criteria, how is the determination made, and who makes it?
- What workflows do you use for the renewal process? (Ex. Have either technical services or liaison librarians reach out to faculty, keep a list of expiring titles on a libguide, etc.)

I would appreciate learning about any processes and criteria that work well for your institution. Many, many thanks in advance for your responses!

All the best,
Laura

Laura Spradlin
Electronic Resources & Systems Librarian
The Ames Library
Illinois Wesleyan University
(309) 556-3144
lspradli at iwu.edu<mailto:lspradli at iwu.edu>
(she/her/hers)
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