<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
p.msonormal0, li.msonormal0, div.msonormal0
{mso-style-name:msonormal;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
span.EmailStyle18
{mso-style-type:personal-reply;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="blue" vlink="purple">
<div class="WordSection1">
<p class="MsoNormal">Hi Laura,<o:p></o:p></p>
<p class="MsoNormal">We are also an institution like yours. We’ve changed models with Kanopy over the years, and now have KBASE, but many of the films they want are still not part of it, so we license individually also.<o:p></o:p></p>
<p class="MsoNormal">When the request comes to me (and I basically do all the parts of the process), I typically find out what licenses are available and ask the faculty what license is most appropriate (i.e. is this a one-off, an every-other year, or frequent
use title) and order the longest one available to reduce costs over time. If it’s visiting or adjunct or other temporary faculty, I’ll generally choose the one-year license. If a student requests, I ask the professor of the class. I might order a license upon
a student request if it’s integral to their Senior Individualized Project.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">When the licenses expiring reports come up, I refer to my running spreadsheet of video requests and ask the faculty about the renewal. Then I renew or lapse as appropriate.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Happy to answer any other questions off list.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Leslie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Leslie D. Burke</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Collection Services Librarian, Library</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Kalamazoo College</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">1200 Academy St</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Kalamazoo, MI 49006</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">p 269.337.7144</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">f 269.337.7395</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><a href="mailto:Leslie.Burke@kzoo.edu" target="_blank"><span style="font-family:"Arial",sans-serif">Leslie.Burke@kzoo.edu</span></a><o:p></o:p></p>
<p class="MsoNormal">She/her/hers<o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#E36C0A">More in Four. More in a Lifetime.</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><a name="webProfileURL"><i><span style="font-size:10.5pt;color:#008F00">No one has to do everything, but everyone has to do something – What’s your Green Dot?</span></i></a><span style="mso-bookmark:webProfileURL"><span style="font-size:10.5pt;color:black"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:webProfileURL"><span style="color:#1F497D">LinkedIn:
</span></span><span style="mso-bookmark:webProfileURL"></span><a href="http://www.linkedin.com/in/leslieburke/" target="_blank">www.linkedin.com/in/leslieburke/</a> ;
<span style="font-family:"Arial",sans-serif;color:#1F497D">Twitter: librarygal2go</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif">;
</span><span style="font-family:"Arial",sans-serif;color:#1F497D">K’s Library on Facebook:
</span><a href="https://www.facebook.com/kalamazoocollegelibrary" target="_blank"><span style="font-family:"Arial",sans-serif">https://www.facebook.com/kalamazoocollegelibrary</span></a><span style="font-family:"Arial",sans-serif;color:#1F497D">
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>From:</b> Eril-l <eril-l-bounces@lists.eril-l.org> <b>On Behalf Of
</b>Laura Spradlin<br>
<b>Sent:</b> Monday, February 6, 2023 10:34 AM<br>
<b>To:</b> eril-l@lists.eril-l.org<br>
<b>Subject:</b> [Eril-l] Kanopy renewal license terms/processes<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal">Hello!<o:p></o:p></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">We are reviewing our workflows related to Kanopy renewals, and I'm very interested in what processes work well for others.<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">For background: We are a small, undergraduate-only institution that uses mediated Kanopy requesting. Kanopy films requested by faculty and students (for course use) are licensed for 1 year upon initial request. Each month, I send notices
to faculty whose requested films will expire soon, asking if they need us to renew the license for the film. We have the option to renew with a 1-year or 3-year license, and for some films, a perpetual license.<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">For those who also use mediated Kanopy, I'm wondering: <o:p></o:p></p>
</div>
<div>
<p class="MsoNormal">- Do you provide license options for film renewals?<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal">- What criteria do you use to determine if you'll renew a film with a 1-year, 3-year, or perpetual license?<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal">- If you do not use an established set of criteria, how is the determination made, and who makes it?<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal">- What workflows do you use for the renewal process? (Ex. Have either technical services or liaison librarians reach out to faculty, keep a list of expiring titles on a libguide, etc.)<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">I would appreciate learning about any processes and criteria that work well for your institution. Many, many thanks in advance for your responses!<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">All the best,<br>
Laura<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><br clear="all">
<o:p></o:p></p>
<div>
<div>
<div>
<p class="MsoNormal">Laura Spradlin<br>
Electronic Resources & Systems Librarian<o:p></o:p></p>
<div>
<p class="MsoNormal">The Ames Library<br>
Illinois Wesleyan University<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal">(309) 556-3144<br>
<a href="mailto:lspradli@iwu.edu" target="_blank">lspradli@iwu.edu</a><br>
<i>(she/her/hers)</i><o:p></o:p></p>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</body>
</html>