[Eril-l] Strategies for Ebook DDA selection?

Susan Bartl unlsdb at buffalo.edu
Mon Jan 3 13:54:24 PST 2022

Hello, I’m not the ebook expert in my library, but I know a bit about working with vendors. I believe you could work with the vendor/publisher with whom you have your DDA as well as your ebook vendor to work out procedures to help avoid duplicate purchases.

If your DDA is on the EBSCOHost platform and GOBI is your vendor, then there ought to be communication between the systems to dedup the DDA.  Similarly if your DDA is on EBook Central and you use OASIS (ProQuest).  Ask about record loads of your holdings if you have not already.  Depending on the vendor, you may be able to update your holdings on a regular basis.  Most vendors have experience with libraries that have subscription ebook packages and DDAs.  You might get a sales pitch to use “their” DDA/subscription package, but you’d still learn some stuff.  Also, could you manually remove titles from your DDA or via some type of ISBN matching process?  Would your vendor do this for you?

Vendors are there to help customers and it never hurts to ask for their advice and expertise.

Have a great start to your new year!


Susan Davis
Acquisitions Librarian for Continuing Resources and Licensing Specialist
University at Buffalo (SUNY)
134 Lockwood Library
Buffalo, NY 14260-2210
716-645-5955 fax
unlsdb at buffalo.edu

From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Francine May
Sent: Monday, January 03, 2022 4:42 PM
To: Allyson Ota <allyson at hawaii.edu>
Cc: eril-l at lists.eril-l.org
Subject: Re: [Eril-l] Strategies for Ebook DDA selection?


We have the same concern but after an analysis we determined that the bulk of the titles that are added to the subscription packages we have are older, so if we end up with duplicates from the DDA program we are okay with that. Our thought is that we are paying for current access for our library users. We did modify our strategy somewhat, although it doesn't completely solve the problem, but we focus the DDA program on newer titles and have a plan to regularly remove DDA titles from our system if they haven't been triggered after a few years. We schedule a yearly removal of DDA titles to help ensure that we are not paying for titles that we already have access to (for example if we have an untriggered DDA record for something that is also available in a subscription package).

We also had to manually identify the OA publishers and ask our DDA supplier to remove them as we already had access via DOAB. In a number of cases we had inadvertently purchased additional copies when users selected the DDA option instead of the open option to gain access. Our supplier (GOBI) let us know that they are not able to screen out OA publishers except on a publisher by publisher request process. So review of new publishers is also another task that we need to perform regularly.

I would be interested to hear what others are doing to manage their DDA program too.


Francine May
Associate Dean, Collections and Metadata
Mount Royal University Library

4825 Mount Royal Gate, SW
Mount Royal University
Calgary, Alberta
fmay at mtroyal.ca<mailto:fmay at mtroyal.ca>

On Mon, Jan 3, 2022 at 1:55 PM Allyson Ota <allyson at hawaii.edu<mailto:allyson at hawaii.edu>> wrote:

Our library is somewhat new to participating in EBSCO's DDA program (or any DDA ebook program). May I ask if any of you have collection development strategies or processes for how your libraries select DDA titles that you would be willing to share with our library?

One issue we've encountered is that the titles sometimes appear in our subscription packages after we've added the titles to our DDA, but I don't know if that can be helped. And, perhaps that is fine, since in theory we are only supposed to be adding titles we want our library to own, and subscription titles are not forever titles.

Any recommendations, policies, or guidance would be greatly appreciated.

Happy New Year!


[Get Vaccinated U H logo]

Allyson Ota (she/they)
Electronic Resources Librarian

Kapiʻolani Community College Library

4303 Diamond Head Rd., Honolulu, HI 96816
(808) 734-9254 | allyson at hawaii.edu<mailto:allyson at hawaii.edu>
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