[Eril-l] Tracking perpetual access entitlements

[Dominic Benson (Staff)]

Beth,

Last I heard in 2019, EDINA was working with LOCKSS at Stanford on the pilot Entitlements Registry that you mentioned (https://edina.ac.uk/our-work/entitlement-registry/). The pilot might have passed on to another entity or stalled if funding was not secured. There was also mention of a project with ITHAKA so this item may be pertinent, https://sr.ithaka.org/publications/its-not-what-libraries-hold-its-who-libraries-serve/. I changed roles so I am not sure what happened in the end.

When I was e-resources librarian I tended to put a short note on our knowledge base package about perpetual entitlements when subscriptions are cancelled as well as keeping emails on decisions and tracking it on a spreadsheet. Gets complicated when platform migrations, journal transfers, change in subscription agents and other events happen, which is why I had hoped the ER came to fruition.

Kind regards,
Dom Benson
Research Outputs Visibility Manager, Open Research & Rights Office<https://www.brunel.ac.uk/life/library/ORR>
Library Services, Student & Academic Services Directorate
Brunel University London | T +44(0)1895 266143

From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Beth Jacoby
Sent: 10 December 2021 15:25
To: eril-l at lists.eril-l.org
Subject: [Eril-l] Tracking perpetual access entitlements

How are you tracking perpetual access entitlements, e.g. for each SAGE, Springer Nature, etc. deal you've made over the years?
I just created a spreadsheet that lists entitlements at a high level, but I need to gather all the spreadsheets with specific titles/years together for deals my library has made over the past two decades. We use a discovery knowledgebase, but I've found it to be less than 100% accurate.

Is anyone using EDINA's Entitlement Registry? It's not clear from their website https://edina.ac.uk/our-work/entitlement-registry/
that their work has progressed beyond the 2019 pilot.

Beth

Beth Jacoby
Content Development Librarian
Schmidt Library
Library & Technology Services
York College of Pennsylvania
441 Country Club Rd.
York, PA  17403-3651

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