[Eril-l] Tracking perpetual access entitlements

[Melissa Belvadi]

The national academic library consortium of Canada, CRKN, has a committee (that I'm on) that has been hard at work developing a spreadsheet format for doing this for journal packages (aka "Big Deals") that it licenses, with one spreadsheet file per provider/publisher, and separate columns for each member institution, showing per title/per year which each institution has PA rights for. There are additional tabs for documenting exceptions and referencing the specific CRKN license deals that those rights accrue from, in case anyone needs to dispute the matter with the provider.  We're within just a few months of making it "live" for our members.

I also have a team of computer science students who are going to spend next semester making a nice web-based search front end of all that data as a capstone project for a class, and we'll be releasing it all as open source when it's finished (mid-April, expected, when their course is done).

If anyone would like to know more about the spreadsheets themselves, or the project to provide a friendly interface to search them, feel free to get directly in touch with me.

Melissa Belvadi
Collections Librarian
University of Prince Edward Island
mbelvadi at upei.ca


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Subject: [Eril-l] Tracking perpetual access entitlements


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How are you tracking perpetual access entitlements, e.g. for each SAGE, Springer Nature, etc. deal you've made over the years?
I just created a spreadsheet that lists entitlements at a high level, but I need to gather all the spreadsheets with specific titles/years together for deals my library has made over the past two decades. We use a discovery knowledgebase, but I've found it to be less than 100% accurate.

Is anyone using EDINA's Entitlement Registry? It's not clear from their website https://edina.ac.uk/our-work/entitlement-registry/
that their work has progressed beyond the 2019 pilot.

Beth

Beth Jacoby
Content Development Librarian
Schmidt Library
Library & Technology Services
York College of Pennsylvania
441 Country Club Rd.
York, PA  17403-3651

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