[Eril-l] Workflow for single streaming video orders?

Mon Sep 28 10:12:21 PDT 2020

I too was thinking that the form was a great idea!  I may re-use that idea - thanks for sharing it!

Our process here at EFSC has been similar to what's been mentioned so far.  I created a spreadsheet housed on our library's shared drive, to keep track of these requests (which mostly happened last spring and into the summer - haven't had any this fall ... none that have made it as far as me, at least).

As others have mentioned, I double-checked the databases we license, then emailed my vendor-reps to see if they could add the video in question to our license.

One of these requests has been a "yes"; the others a "no" - the "no's" being mostly feature films which our vendors (Infobase, Alexander Street Press, etc.) don't have access to.

One request, I was able to email the distributor and work with them to get the film licensed by us and hosted on Academic Video Online (which we also license).  One, we got through the distributor and it's housed on Kanopy for us.

Thanks for the discussion and sharing on this topic!

Sarah M. Paige, MLIS
eResources / Online Learning Librarian
EFSC / UCF Joint Use Library
1519 Clearlake Road
Room 119, Bldg. 12
Cocoa, FL 32922
321-433-7264
paiges at easternflorida.edu<mailto:paiges at easternflorida.edu>
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From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Diane Westerfield
Sent: Monday, September 28, 2020 12:37 PM
To: Arndt,Theresa <arndtt at dickinson.edu>; eril-l at lists.eril-l.org
Subject: Re: [Eril-l] Workflow for single streaming video orders?

CAUTION:  This email originated from outside of EFSC.   Do not click links or open attachments unless you recognize the sender, know it was actually sent by them, and know the content is safe.
Hi,

The form is a great idea, I wish I'd thought of that! A few times we've gotten requests for films where it's not 100% clear which version/year they want. As with abbreviated journal titles, the faculty know what they want, but we don't.

Thanks,

Diane Westerfield, Electronic Resources & Serials Librarian
Colorado College, Tutt Library
diane.westerfield at coloradocollege.edu<mailto:diane.westerfield at coloradocollege.edu>
(719) 389-6661

From: Arndt,Theresa <arndtt at dickinson.edu<mailto:arndtt at dickinson.edu>>
Sent: Monday, September 28, 2020 10:32 AM
To: Diane Westerfield <dwesterfield at coloradocollege.edu<mailto:dwesterfield at coloradocollege.edu>>; eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>
Subject: Re: Workflow for single streaming video orders?

This email originated outside Colorado College. Do not click links or attachments unless you know the content is safe.

We created a form that faculty have to use, and we expect faculty to check if we have it streaming already.  The requests go straight to acquisitions, not through liaisons.  This has greatly helped our efficiency.  The person in acquisitions double checks Films On Demand, AVON, Kanopy so we don't dupe (11 requests so far were already available).  Most faculty are checking for themselves BEFORE submitting a request.  The acquisitions staff will search for availability of a streaming license (Swank, etc.).

The form questions are all on one page after viewing the welcome screen, so you can look at our questions without having to fill anything in:
https://dickinson.libwizard.com/f/Streaming_Films<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdickinson.libwizard.com%2Ff%2FStreaming_Films&data=02%7C01%7Cdwesterfield%40coloradocollege.edu%7Cee3e2d827ddd4e9b457708d863cbf69b%7Ccfc7b13c12964387b3085de08fd13c99%7C1%7C0%7C637369074969122115&sdata=aA4fR0gfpdVj8np4aA7GZHbhcRpoPnOGbawAbnuccNw%3D&reserved=0>

This is supposed to be a temporary service for fall due to online classes.  We have reassigned staff from other duties to run this service.

Best, Theresa

Theresa Arndt
Assoc. Director for Library Resources & Administration
Dickinson College
Carlisle, PA 17013
arndtt at dickinson.edu<mailto:arndtt at dickinson.edu>

she/her/hers

________________________________
From: Eril-l <eril-l-bounces at lists.eril-l.org<mailto:eril-l-bounces at lists.eril-l.org>> on behalf of Diane Westerfield <dwesterfield at coloradocollege.edu<mailto:dwesterfield at coloradocollege.edu>>
Sent: Monday, September 28, 2020 11:40 AM
To: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org> <eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>>
Subject: [Eril-l] Workflow for single streaming video orders?

Caution:This email originated from outside of the College. Do not click links or open attachments unless you recognize the sender and know the content is safe. Report anything suspicious to the HelpDesk.

Hi all,

I assume other folks out there have fallen into the position of part-time video librarian, if your normally residential college has students in quarantine or doing distance learning from home. Does anybody have a good streaming video workflow for single (selective) streaming video orders? Two of us at my institution are handling streaming video requests.

This is more or less how it's going now:

1.       Liaisons get a request from faculty

2.       Liaisons do their own looking around to see if the video is readily obtainable in one of our databases or a free source.

3.       If not readily available, liaisions email the two people handling video requests (me and the Collections Librarians)

4.       We enter it on a spreadsheet and order it if on Swank or Global Eagle/CriterionPicsUSA, noting info like which professor requested it via which librarian, for what Block (our schedule instead of semesters or quarters), expiration date, vendor, link, price or deal info.

5.       If not available then we start looking for where the streaming video might be available

o   Google

o   WorldCat

o   EBSCOAdmin Holdings

o   ?

o   Potentially ask Kanopy to try to get the film

6.       Then there is tracking cataloging and expiration dates.

The searching step, #5, is where it starts to get really messy. So I'm wondering if anybody has ideas from an e-resource librarian perspective, and an example of a spreadsheet if you're using that to track everything. There are so many places to look, not just a first-page scan of Google. I am on VIDEOLIB now but find it overwhelming.

One thing that is saving our sanity: we have been able to cancel some things and not buy DVDs (we normally buy a lot of DVDs, some very expensive), and redirect funds to streaming video databases. We already had Films on Demand and Kanopy; we've added World Cinema Collection (Infobase), Docuseek, and AVON. Not having to buy and track individual films on the latter two databases has been very helpful. Our faculty like to show DVDs in class and have been scrambling for online equivalents; the 5 databases we now subscribe to have been very helpful in offering up the streaming equivalent or viable alternatives.

BTW if anybody is looking for video hosting solutions, Microsoft 365 now has Stream where you can upload videos that only people in your institution can watch. I'm only doing this if the distributor gives us a file and gives us express permission to do so. This is particularly useful if you run into a distributor who refuses to use Vimeo. I understand AVON has a hosting option, but we just obtained it last week and we haven't gotten that far yet. Probably talk to your IT department first before you start throwing 800 MB files up, as the "free" file space is limited.

Thanks,

Diane Westerfield, Electronic Resources & Serials Librarian

Colorado College, Tutt Library

diane.westerfield at coloradocollege.edu<mailto:diane.westerfield at coloradocollege.edu>

(719) 389-6661

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