[Eril-l] FW: [External] EBSCO issue w/ vendors -- ebooks not accessible via EDS, only Pub Finder

Fri Sep 25 07:27:17 PDT 2020

Thanks so much, Linda. We do use FTF, so I'll look into this. I appreciate the information.

Kind regards,

Heidi

Heidi Card (she/her), MA, MLIS
Access & Discovery Librarian, Collections & Metadata Services
Gumberg Library | Duquesne University
600 Forbes Avenue, Pittsburgh, PA 15282
cardh at duq.edu<mailto:cardh at duq.edu> | 412.396.5233
www.duq.edu/library<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.duq.edu%2Flibrary&data=02%7C01%7C%7Ce13e7b8b1e714bd119ac08d61e4712cc%7C12c44311cf844e4195c38df690b1eb61%7C0%7C0%7C636729687933799303&sdata=ybuuCRW9rR7EdLRQHY%2FMZ1J%2F5COPPmkMUe6G5F7pD0M%3D&reserved=0>

From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Fox, Linda J.
Sent: Thursday, September 24, 2020 4:26 PM
To: eril-l at lists.eril-l.org
Subject: Re: [Eril-l] FW: [External] EBSCO issue w/ vendors -- ebooks not accessible via EDS, only Pub Finder

You might want to take a look at the eBook Index in the EDS list of databases. It is a citation database for ebooks, and works with Publication Finder/Full Text Finder to direct users to full text if you have it available.  (We use Full Text Finder as our link resolver; if you use another service, your experience might be different.)

We turned this on after we discovered the same thing: that a significant number of our ebooks were not appearing in EDS search results.  We weren't able to get a lot of specific information from EBSCO about what is in the index, and we are fairly certain that we don't have access to a lot of the books included in it.  We were concerned that we might see a significant increase in ILL requests, but our ILL team said to go for it, and I haven't heard anything about an unmanageable increase.  We do apply a full text filter by default, though, so that might help keep requests down.

Linda Fox
Senior Library Information Specialist
(816) 235-5290
foxlj at umkc.edu<mailto:foxlj at umkc.edu>

University of Missouri - Kansas City
Miller Nichols Library
Electronic Resources & Acquisitions
800 E 51st Street
Kansas City, MO  64110
https://library.umkc.edu<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibrary.umkc.edu%2F&data=02%7C01%7Ccardh%40duq.edu%7C6257e13a36824fef304308d860c807a7%7C12c44311cf844e4195c38df690b1eb61%7C0%7C1%7C637365759529758590&sdata=psjAUTWKeBL405snMsj%2Fdfe%2F5nn2lQFUZQcYDqK8vqI%3D&reserved=0>

From: Eril-l <eril-l-bounces at lists.eril-l.org<mailto:eril-l-bounces at lists.eril-l.org>> On Behalf Of McGarvey, Nancy
Sent: Thursday, September 24, 2020 11:54 AM
To: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>
Subject: Re: [Eril-l] FW: [External] EBSCO issue w/ vendors -- ebooks not accessible via EDS, only Pub Finder

WARNING: This message has originated from an External Source. This may be a phishing expedition that can result in unauthorized access to our IT System. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email.
We catalog any ebooks we purchase as individual titles as well as our PDA collection with Rittenhouse.  We import the MARC record from OCLC for the individual titles, but Rittenhouse supplies them for that collection.  We do not catalog our Academic Ebook collection from Ebsco.

The reasons behind this are that the Ebsco books are automatically picked up by EDS, and adding them to our OPAC would generate a substantial additional maintenance cost with our vendor (Sirsi/Dynix).  The individual titles and the PDA are added to the OPAC as though they're physical books and by doing so, they're picked up by EDS through the load we do with them three times a week.

We have not purchased a large number of individual titles, and the PDA collection hovers around 250-300 titles, so the workload all this generates is not overwhelming.

Nancy

********************************

Nancy B. McGarvey

Assistant Director/Electronic Resources Librarian
Keiss Library and Learning Commons
Gwynedd Mercy University
1325 Sumneytown Pike
PO Box 901
Gwynedd Valley PA 19437-0901
email: mcgarvey.n at gmercyu.edu<mailto:mcgarvey.n at gmercyu.edu>
V:  215-646-7300 x21493
F:  215-641-5596

********************************

________________________________
From: Eril-l <eril-l-bounces at lists.eril-l.org<mailto:eril-l-bounces at lists.eril-l.org>> on behalf of Diane Westerfield <dwesterfield at coloradocollege.edu<mailto:dwesterfield at coloradocollege.edu>>
Sent: Thursday, September 24, 2020 11:23 AM
To: Heidi Card <cardh at duq.edu<mailto:cardh at duq.edu>>; eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org> <eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>>
Subject: Re: [Eril-l] FW: [External] EBSCO issue w/ vendors -- ebooks not accessible via EDS, only Pub Finder

CAUTION: This email originated from outside of the organization! Do not click links, open attachments or reply, unless you recognize the sender's email address and know the content is safe!

Hi,

We catalog e-books that we buy in large groups, firm order (selective orders), or have a DDA program for. Normally the vendors and consortia will provide your library with MARC records, and your cataloging staff can edit records (MARCEdit), and load them into your ILS. Then if you have EDS (or whatever discovery layer), your e-book records would be harvested along with other records, and appear in the discovery layer. Thus, you don't have to worry about maintaining e-books on a title-by-title basis in the discovery layer.

So for example we have bought Oxford Scholarship Online e-books. Oxford tells us when new MARC records are available. Our cataloging staff get the records, edit them, and load them into our ILS where they will appear in the OPAC (public catalog). EDS harvests our catalog automatically, and in a few days the e-books appear on the EDS side. Large amounts of e-books can be handled in batches.

I would say that with the amount of e-books (firm order and large groups) and all the streaming video subscriptions we've been getting (where the MARC records get treated much like e-books), it's quite a large burden that's being shifted onto the cataloging staff. So be careful and make sure they aren't getting stressed out by the workload.

We don't catalog the incidental e-books that pop up in EBSCOHost databases, or a few other things we subscribe to.

Hope this helps,

Diane Westerfield, Electronic Resources & Serials Librarian

Colorado College, Tutt Library

diane.westerfield at coloradocollege.edu<mailto:diane.westerfield at coloradocollege.edu>

(719) 389-6661

From: Eril-l <eril-l-bounces at lists.eril-l.org<mailto:eril-l-bounces at lists.eril-l.org>> On Behalf Of Heidi Card
Sent: Thursday, September 24, 2020 9:11 AM
To: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>
Subject: [Eril-l] FW: [External] EBSCO issue w/ vendors -- ebooks not accessible via EDS, only Pub Finder

This email originated outside Colorado College. Do not click links or attachments unless you know the content is safe.

So. . . I've received a few responses from others who catalog ebooks in their OPAC -- and I have a feeling this may be common. I didn't even think of it, but I started my role here without much of a background in collections and found out that ebooks were not being cataloged, given the new functionality of discovery systems.

Now I'm even more interested if there are others who are NOT cataloging ebooks. ;)

Thanks again for any feedback/comments you might have -

Heidi

Heidi Card (she/her), MA, MLIS

Access & Discovery Librarian, Collections & Metadata Services

Gumberg Library | Duquesne University

600 Forbes Avenue, Pittsburgh, PA 15282
cardh at duq.edu<mailto:cardh at duq.edu> | 412.396.5233

www.duq.edu/library<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.duq.edu%2Flibrary&data=02%7C01%7Ccardh%40duq.edu%7C6257e13a36824fef304308d860c807a7%7C12c44311cf844e4195c38df690b1eb61%7C0%7C1%7C637365759529758590&sdata=h%2BEPCoecO8dUvLCNCrDQ70zAzKe7Qv8M4%2B0Ljgb0mIs%3D&reserved=0>

From: Eril-l <eril-l-bounces at lists.eril-l.org<mailto:eril-l-bounces at lists.eril-l.org>> On Behalf Of Heidi Card
Sent: Thursday, September 24, 2020 10:32 AM
To: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>
Subject: [External] [Eril-l] EBSCO issue w/ vendors -- ebooks not accessible via EDS, only Pub Finder

Hello -

I'm not getting far with EBSCO on this and wondering if others are dealing with the same issue:

*         We order ebooks that are NOT EBSCO and I enable in Holdings Management, but this only allows accessibility in Publication Finder, NOT EDS

*         Usual work around that EBSCO has utilized is to create Local Collection of the books and then a CustomLink

*         Over the past month, I've been told there is a "glitch" that won't allow the creation of Local Collections so I'm collecting a "pile" of ebooks that aren't accessible via EDS

*         Kind of defeats the purpose of having a discovery layer if items can't be searched in it

Please let me know if anyone has encountered this and what they are doing to work around it/create access.

Thanks & kind regards,

Heidi

Heidi Card (she/her), MA, MLIS

Access & Discovery Librarian, Collections & Metadata Services

Gumberg Library | Duquesne University

600 Forbes Avenue, Pittsburgh, PA 15282
cardh at duq.edu<mailto:cardh at duq.edu> | 412.396.5233

www.duq.edu/library<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.duq.edu%2Flibrary&data=02%7C01%7Ccardh%40duq.edu%7C6257e13a36824fef304308d860c807a7%7C12c44311cf844e4195c38df690b1eb61%7C0%7C1%7C637365759529768583&sdata=NfJH9M3TEZCyrjYzg0A6CiV3QPEQyx1Gr7lOjfS2c%2BU%3D&reserved=0>

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