[Eril-l] FW: [External] EBSCO issue w/ vendors -- ebooks not accessible via EDS, only Pub Finder

Thu Sep 24 12:48:46 PDT 2020

Heidi, We do not catalog e-books.  In EDS we have a custom catalog<https://connect.ebsco.com/s/article/EBSCO-Discovery-Service-EDS-Custom-Catalog-Database-Overview-Instructions?language=en_US> for our Ebook central content and upload monthly using FTP, but all other ebooks are discovered in EDS by activating/'turning on' resource(s) by that vendor in Ebsco Admin.

My understanding is Local Collections<https://connect.ebsco.com/s/article/Local-Collections-Frequently-Asked-Questions?language=en_US> are for physical collections In your library.

If you don't want to load the marc records to your ILS and you want to discover the items in EDS you would need to 'turn on' resources to search in EDS.

..Or talk to Ebsco about creating a custom catalog for the ebooks.

--heather

Heather Siemon
Wahlstrom Library
University of Bridgeport
hsiemon at bridgeport.edu<mailto:hsiemon at bridgeport.edu>
203-576-2414
On campus Mon, Thurs, alternate Fri

From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Diane Westerfield
Sent: Thursday, September 24, 2020 11:24 AM
To: Heidi Card <cardh at duq.edu>; eril-l at lists.eril-l.org
Subject: Re: [Eril-l] FW: [External] EBSCO issue w/ vendors -- ebooks not accessible via EDS, only Pub Finder

Hi,

We catalog e-books that we buy in large groups, firm order (selective orders), or have a DDA program for. Normally the vendors and consortia will provide your library with MARC records, and your cataloging staff can edit records (MARCEdit), and load them into your ILS. Then if you have EDS (or whatever discovery layer), your e-book records would be harvested along with other records, and appear in the discovery layer. Thus, you don't have to worry about maintaining e-books on a title-by-title basis in the discovery layer.

So for example we have bought Oxford Scholarship Online e-books. Oxford tells us when new MARC records are available. Our cataloging staff get the records, edit them, and load them into our ILS where they will appear in the OPAC (public catalog). EDS harvests our catalog automatically, and in a few days the e-books appear on the EDS side. Large amounts of e-books can be handled in batches.

I would say that with the amount of e-books (firm order and large groups) and all the streaming video subscriptions we've been getting (where the MARC records get treated much like e-books), it's quite a large burden that's being shifted onto the cataloging staff. So be careful and make sure they aren't getting stressed out by the workload.

We don't catalog the incidental e-books that pop up in EBSCOHost databases, or a few other things we subscribe to.

Hope this helps,

Diane Westerfield, Electronic Resources & Serials Librarian
Colorado College, Tutt Library
diane.westerfield at coloradocollege.edu<mailto:diane.westerfield at coloradocollege.edu>
(719) 389-6661

From: Eril-l <eril-l-bounces at lists.eril-l.org<mailto:eril-l-bounces at lists.eril-l.org>> On Behalf Of Heidi Card
Sent: Thursday, September 24, 2020 9:11 AM
To: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>
Subject: [Eril-l] FW: [External] EBSCO issue w/ vendors -- ebooks not accessible via EDS, only Pub Finder

This email originated outside Colorado College. Do not click links or attachments unless you know the content is safe.

So. . . I've received a few responses from others who catalog ebooks in their OPAC -- and I have a feeling this may be common. I didn't even think of it, but I started my role here without much of a background in collections and found out that ebooks were not being cataloged, given the new functionality of discovery systems.

Now I'm even more interested if there are others who are NOT cataloging ebooks. ;)

Thanks again for any feedback/comments you might have -

Heidi

Heidi Card (she/her), MA, MLIS
Access & Discovery Librarian, Collections & Metadata Services
Gumberg Library | Duquesne University
600 Forbes Avenue, Pittsburgh, PA 15282
cardh at duq.edu<mailto:cardh at duq.edu> | 412.396.5233
www.duq.edu/library<https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.duq.edu%2Flibrary&data=02%7C01%7Cdwesterfield%40coloradocollege.edu%7C062d7d3b49af46d2e08208d8609c1f4d%7Ccfc7b13c12964387b3085de08fd13c99%7C1%7C0%7C637365570960616252&sdata=D9uWs4rBnJ7GqsumrW6WshnqXrSvfulBp44zOny1qs8%3D&reserved=0>

From: Eril-l <eril-l-bounces at lists.eril-l.org<mailto:eril-l-bounces at lists.eril-l.org>> On Behalf Of Heidi Card
Sent: Thursday, September 24, 2020 10:32 AM
To: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>
Subject: [External] [Eril-l] EBSCO issue w/ vendors -- ebooks not accessible via EDS, only Pub Finder

Hello -

I'm not getting far with EBSCO on this and wondering if others are dealing with the same issue:

*       We order ebooks that are NOT EBSCO and I enable in Holdings Management, but this only allows accessibility in Publication Finder, NOT EDS
*       Usual work around that EBSCO has utilized is to create Local Collection of the books and then a CustomLink
*       Over the past month, I've been told there is a "glitch" that won't allow the creation of Local Collections so I'm collecting a "pile" of ebooks that aren't accessible via EDS
*       Kind of defeats the purpose of having a discovery layer if items can't be searched in it

Please let me know if anyone has encountered this and what they are doing to work around it/create access.

Thanks & kind regards,

Heidi

Heidi Card (she/her), MA, MLIS
Access & Discovery Librarian, Collections & Metadata Services
Gumberg Library | Duquesne University
600 Forbes Avenue, Pittsburgh, PA 15282
cardh at duq.edu<mailto:cardh at duq.edu> | 412.396.5233
www.duq.edu/library<https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.duq.edu%2Flibrary&data=02%7C01%7Cdwesterfield%40coloradocollege.edu%7C062d7d3b49af46d2e08208d8609c1f4d%7Ccfc7b13c12964387b3085de08fd13c99%7C1%7C0%7C637365570960626253&sdata=RiyIAVlk%2FsjnjsMXod93OJ8A67brsXoIIhX6aGJ7278%3D&reserved=0>

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