[Eril-l] how do you manage admin site log ins?

Fri Mar 27 05:28:08 PDT 2020

I use Last Pass also!    We also store them in 360 Resources (formerly
Serials Solutions).

Vickie

On Fri, Mar 27, 2020 at 8:03 AM Lancaster, Randy <RLANCAS1 at hfhs.org> wrote:

> Hi Molly,
>
>
>
> I trialed the Teams version which I believe provides the most features in
> terms of security and sharing *however *I am only sharing one folder with
> one other colleague at this time.
>
>
>
> I contacted support and they steered me toward the *Families* version.
> You can still create a folder to share out and invite other users into your
> “family”.  One of the features I liked about Teams was you could link your
> personal account in the same Vault.  Families does not allow this feature
> so I’m currently using one browser for personal and the other for all work
> related functions.  I manage the initial master password account and
> invitees create their own work accounts.
>
>
>
> Hope this helps, Lindsey’s idea was perfect for us as we now can keep
> notes, passwords, usernames on over 70 sites without revising a spreadsheet
> constantly.
>
>
>
>
>
> Thanks,
>
>
>
> *Randy Lancaster* | Applications Specialist, ITIL
>
> Sladen Library <http://henryford.libguides.com/sladen> | Henry Ford
> Hospital
>
> Office: (313) 916-2550 |Direct: (313) 916-3095
>
> rlancas1 at hfhs.org
>
>
>
> *From:* Eril-l <eril-l-bounces at lists.eril-l.org> *On Behalf Of *Molly K
> Beisler
> *Sent:* Thursday, March 26, 2020 5:40 PM
> *To:* Lowry, Lindsey <lrlowry at ua.edu>; Jeanne Little <
> jeanne.little at uni.edu>; Beth M. Johns <bmjohns at svsu.edu>
> *Cc:* eril-l at lists.eril-l.org
> *Subject:* Re: [Eril-l] how do you manage admin site log ins?
>
>
>
>
> **** External E-Mail – Use Caution ****
>
>
>
> I’m reviving a older thread, as we’ve been discussing how we manage our
> logins now that we have all of our e-resources staff working remotely for
> the immediate future. From scanning the posts from November, several
> libraries recommended LastPass, either the free version or a paid version.
> (Lindsey Lowry, thanks for mentioning your article! It was quite helpful.)
>
>
>
> For those of you who are using LastPass to manage your admin logins and
> passwords for vendor sites, can you speak to the value of the enterprise
> version versus the free version?
>
>    1. If you’re using the free version with a single master login, how to
>    you manage that? Would it work for 6 users?
>    2. What do you get from the enterprise version that you don’t from the
>    free?
>
>
>
> I’m trying to assess if we could get by with the free version.
>
>
>
> Are there any other free tools that people like? We’d like to avoid just
> using Excel or Word, if possible.
>
>
>
> Thanks,
>
>    Molly Beisler
>
>    Interim Director of Technical Services and Head of Discovery Services
>
>
>
> Per the Governor's directive, our staff is currently working remotely for
> the safety of our community. During this time, we are conducting all
> services via email, Zoom, and other digital technologies. The University
> Libraries continues to provide support for research questions, instruction,
> resources, online journals and more. I will respond as quickly as possible
> to your email during normal business hours. Thank you for your patience.
>
>
>
> *Please contact me via: *
>
> E-mail:abeisler at unr.edu
>
> Phone:  775-232-1399 (cell)
>
> Looking for a librarian? Visit the “Find a Librarian
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam04.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Flibrary.unr.edu-252Fhelp-252Ffind-2Da-2Dlibrarian-26data-3D01-257C01-257Cabeisler-2540unr.edu-257C14dcb4278d7045ab31a808d7cceae5ad-257C523b4bfc0ebd4c03b2b96f6a17fd31d8-257C1-26sdata-3DX3TGR6AtSnoE8wqF-252F2eGAIUiNt-252FkOk3KqF-252BkWNhgTcQ-253D-26reserved-3D0&d=DwMGaQ&c=aLnS6P8Ng0zSNhCF04OWImQ_He2L69sNWG3PbxeyieE&r=JBtZmFsXsuwlk6Ai03SMEW0kUj098RmPTaaKXmBGY6Q&m=MJsLhahs0AJKQ4Z4tb-RSKYzGEr_6xgGtMp3CwkF0ks&s=Ob81c5NhkhHX-NbaMKxJ6D0ghRgRrm4NyFjnPWUlW1Q&e=>”
> webpage.
>
> Need virtual support? Visit the Libraries Virtual Support website
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam04.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Flibrary.unr.edu-252Fvirtual-2Dsupport-26data-3D01-257C01-257Cabeisler-2540unr.edu-257C14dcb4278d7045ab31a808d7cceae5ad-257C523b4bfc0ebd4c03b2b96f6a17fd31d8-257C1-26sdata-3D1WFhrUn23mHZ0alPLmxeCLuv9O95yggXe5MJsb4PThQ-253D-26reserved-3D0&d=DwMGaQ&c=aLnS6P8Ng0zSNhCF04OWImQ_He2L69sNWG3PbxeyieE&r=JBtZmFsXsuwlk6Ai03SMEW0kUj098RmPTaaKXmBGY6Q&m=MJsLhahs0AJKQ4Z4tb-RSKYzGEr_6xgGtMp3CwkF0ks&s=SJ_tZhL72UJCktEvH3v1YjHlcBQ5kIlXjLgkWUZwsiI&e=>
> for the help you need.
>
>
>
> [image:
> /Users/jbstockton/Library/Containers/com.microsoft.Outlook/Data/Library/Caches/Signatures/signature_148556112]
>
>
>
>
>
>
>
> *From:* Eril-l <eril-l-bounces at lists.eril-l.org> *On Behalf Of *Lowry,
> Lindsey
> *Sent:* Tuesday, November 19, 2019 11:50 AM
> *To:* Jeanne Little <jeanne.little at uni.edu>; Beth M. Johns <
> bmjohns at svsu.edu>
> *Cc:* eril-l at lists.eril-l.org
> *Subject:* Re: [Eril-l] how do you manage admin site log ins?
>
>
>
> If I might give a (shameless) plug…
>
>
>
> I just had a case study published in the Journal of Electronic Resources
> Librarianship about using LastPass to help us gather usage data with our
> annual reports. LastPass is highly recommended from me. We have the
> enterprise version and dual authentication for security.
>
>
>
> *Lindsey Lowry, MLIS*
>
> Electronic Resources Librarian, University Libraries
>
> Assistant Professor
>
> The University of Alabama
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam04.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fwww.ua.edu-252F-26data-3D01-257C01-257Cabeisler-2540unr.edu-257C6cb8c8741a4847342f4e08d76d29c620-257C523b4bfc0ebd4c03b2b96f6a17fd31d8-257C1-26sdata-3DwRzOVb-252BeBpgEySs2lhUxnclThLeVSXTBxmKgAo-252Bf4W4-253D-26reserved-3D0&d=DwMGaQ&c=aLnS6P8Ng0zSNhCF04OWImQ_He2L69sNWG3PbxeyieE&r=JBtZmFsXsuwlk6Ai03SMEW0kUj098RmPTaaKXmBGY6Q&m=MJsLhahs0AJKQ4Z4tb-RSKYzGEr_6xgGtMp3CwkF0ks&s=CUr9Ub7SJJPqHD07UyxZ9zdwVnzQvhYn7ramOklzffM&e=>
> 400 D-8 Gorgas Library
> Box 870266
> Tuscaloosa, AL 35487
> Phone 205-348-2501
> lrlowry at ua.edu
>
> [image: The University of Alabama]
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam04.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fwww.ua.edu-252F-26data-3D01-257C01-257Cabeisler-2540unr.edu-257C6cb8c8741a4847342f4e08d76d29c620-257C523b4bfc0ebd4c03b2b96f6a17fd31d8-257C1-26sdata-3DwRzOVb-252BeBpgEySs2lhUxnclThLeVSXTBxmKgAo-252Bf4W4-253D-26reserved-3D0&d=DwMGaQ&c=aLnS6P8Ng0zSNhCF04OWImQ_He2L69sNWG3PbxeyieE&r=JBtZmFsXsuwlk6Ai03SMEW0kUj098RmPTaaKXmBGY6Q&m=MJsLhahs0AJKQ4Z4tb-RSKYzGEr_6xgGtMp3CwkF0ks&s=CUr9Ub7SJJPqHD07UyxZ9zdwVnzQvhYn7ramOklzffM&e=>
>
>
>
> *From:* Eril-l <eril-l-bounces at lists.eril-l.org> *On Behalf Of *Jeanne
> Little
> *Sent:* Tuesday, November 19, 2019 1:02 PM
> *To:* Beth M. Johns <bmjohns at svsu.edu>
> *Cc:* eril-l at lists.eril-l.org
> *Subject:* Re: [Eril-l] how do you manage admin site log ins?
>
>
>
> Beth,
>
>
>
> I used to do what you are doing, and I still maintain a list of resources
> in a spreadsheet, but our University has made a big effort through our
> campus IT to ensure that usernames and password documents are kept in
> secure spaces.
>
>
>
> It was recommended to me by one of our IT staff to use the free version of
> LastPass. I had experience with this on a personal level already, but I am
> so happy that I switched to using it for work! You only have one username
> and password to remember, and you can set it up to autofill when you click
> on a URL or go to a site and click on login. It will let you update
> information on the spot if you have to change your password down the road.
>
>
>
> I can't say enough about how efficient and easy using the free LastPass (
> https://www.lastpass.com/
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__nam04.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fwww.lastpass.com-252F-26data-3D01-257C01-257Cabeisler-2540unr.edu-257C6cb8c8741a4847342f4e08d76d29c620-257C523b4bfc0ebd4c03b2b96f6a17fd31d8-257C1-26sdata-3Dvzg9COQnZ8IV9nIB-252FrWILavns2LWhyGsPJYgw9ps1LU-253D-26reserved-3D0&d=DwMGaQ&c=aLnS6P8Ng0zSNhCF04OWImQ_He2L69sNWG3PbxeyieE&r=JBtZmFsXsuwlk6Ai03SMEW0kUj098RmPTaaKXmBGY6Q&m=MJsLhahs0AJKQ4Z4tb-RSKYzGEr_6xgGtMp3CwkF0ks&s=CF49SeBRisUwXCq98KnFAGhahdvU56G5DjAm5V7g1mw&e=>)
> product is, and how well it has streamlined logins for me. As the harvester
> of all of our electronic usage statistics, I have way more logins than I
> could ever remember, and this does just the trick. Oh, and you can add
> notes to the entry for a resource also!
>
>
>
> Hope you find something that works for you.
>
>
>
> Best,
>
>
>
> Jeanne Little
>
>   --
>
> Library Assistant IV
>
> Resource Management
>
> Rod Library - Room 240
>
> University of Northern Iowa
>
> Cedar Falls, IA  50614-3675
>
> 319-273-2339
>
> Jeanne.Little at uni.edu
>
>
>
> On Tue, Nov 19, 2019 at 7:43 AM Beth M. Johns <bmjohns at svsu.edu> wrote:
>
> Thanks everyone! I think I will stick with what I'm doing and maybe clean
> it up a little, if that's possible (font, row spacing, etc.).
>
>
>
> Summary --
>
> Many still use Excel or Google Sheets. One uses Word.
>
> A few use a password safe.
>
> A few use the ERM.
>
> A suggestion to add more than one site administrator if possible is
> helpful.
>
>
>
>
>
> Beth
>
>
>
> Beth M. Johns, MLIS
>
> E-Resources Librarian
>
> Saginaw Valley State University
>
> Melvin J. Zahnow Library
>
> pronouns: she/her/hers
> ------------------------------
>
> *From:* Beth M. Johns
> *Sent:* Monday, November 18, 2019 10:38 AM
> *To:* 'eril-l at lists.eril-l.org' <eril-l at lists.eril-l.org>
> *Subject:* how do you manage admin site log ins?
>
>
>
> How do you manage admin site log ins?
>
>
>
> I use Excel, which is kind of crude, but simple. I include the vendor or
> publisher, title (if single or just a few journals from one publisher),
> admin URL, username, password and any note for miscellaneous information.
>
>
>
> I'm just looking for other, maybe better, ideas. Several people here need
> to access this information if I or the Periodicals Assistant are not here,
> so I don't want to make it too confusing for others outside of e-resources.
>
>
>
> Thanks!
>
>
>
>
>
>
>
> Beth
>
>
>
> Beth M. Johns, MLIS
>
> E-Resources Librarian
>
> Saginaw Valley State University
>
> Melvin J. Zahnow Library
>
> pronouns: she/her/hers
>
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