[Eril-l] how do you manage admin site log ins?

Lancaster, Randy RLANCAS1 at hfhs.org
Fri Mar 27 05:03:40 PDT 2020

Hi Molly,

I trialed the Teams version which I believe provides the most features in terms of security and sharing however I am only sharing one folder with one other colleague at this time.

I contacted support and they steered me toward the Families version.  You can still create a folder to share out and invite other users into your “family”.  One of the features I liked about Teams was you could link your personal account in the same Vault.  Families does not allow this feature so I’m currently using one browser for personal and the other for all work related functions.  I manage the initial master password account and invitees create their own work accounts.

Hope this helps, Lindsey’s idea was perfect for us as we now can keep notes, passwords, usernames on over 70 sites without revising a spreadsheet constantly.


Randy Lancaster | Applications Specialist, ITIL
Sladen Library<http://henryford.libguides.com/sladen> | Henry Ford Hospital
Office: (313) 916-2550 |Direct: (313) 916-3095
rlancas1 at hfhs.org<mailto:rlancas1 at hfhs.org>

From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Molly K Beisler
Sent: Thursday, March 26, 2020 5:40 PM
To: Lowry, Lindsey <lrlowry at ua.edu>; Jeanne Little <jeanne.little at uni.edu>; Beth M. Johns <bmjohns at svsu.edu>
Cc: eril-l at lists.eril-l.org
Subject: Re: [Eril-l] how do you manage admin site log ins?

*** External E-Mail – Use Caution ***

I’m reviving a older thread, as we’ve been discussing how we manage our logins now that we have all of our e-resources staff working remotely for the immediate future. From scanning the posts from November, several libraries recommended LastPass, either the free version or a paid version. (Lindsey Lowry, thanks for mentioning your article! It was quite helpful.)

For those of you who are using LastPass to manage your admin logins and passwords for vendor sites, can you speak to the value of the enterprise version versus the free version?

  1.  If you’re using the free version with a single master login, how to you manage that? Would it work for 6 users?
  2.  What do you get from the enterprise version that you don’t from the free?

I’m trying to assess if we could get by with the free version.

Are there any other free tools that people like? We’d like to avoid just using Excel or Word, if possible.

   Molly Beisler
   Interim Director of Technical Services and Head of Discovery Services

Per the Governor's directive, our staff is currently working remotely for the safety of our community. During this time, we are conducting all services via email, Zoom, and other digital technologies. The University Libraries continues to provide support for research questions, instruction, resources, online journals and more. I will respond as quickly as possible to your email during normal business hours. Thank you for your patience.

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From: Eril-l <eril-l-bounces at lists.eril-l.org<mailto:eril-l-bounces at lists.eril-l.org>> On Behalf Of Lowry, Lindsey
Sent: Tuesday, November 19, 2019 11:50 AM
To: Jeanne Little <jeanne.little at uni.edu<mailto:jeanne.little at uni.edu>>; Beth M. Johns <bmjohns at svsu.edu<mailto:bmjohns at svsu.edu>>
Cc: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>
Subject: Re: [Eril-l] how do you manage admin site log ins?

If I might give a (shameless) plug…

I just had a case study published in the Journal of Electronic Resources Librarianship about using LastPass to help us gather usage data with our annual reports. LastPass is highly recommended from me. We have the enterprise version and dual authentication for security.

Lindsey Lowry, MLIS
Electronic Resources Librarian, University Libraries
Assistant Professor
The University of Alabama<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam04.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fwww.ua.edu-252F-26data-3D01-257C01-257Cabeisler-2540unr.edu-257C6cb8c8741a4847342f4e08d76d29c620-257C523b4bfc0ebd4c03b2b96f6a17fd31d8-257C1-26sdata-3DwRzOVb-252BeBpgEySs2lhUxnclThLeVSXTBxmKgAo-252Bf4W4-253D-26reserved-3D0&d=DwMGaQ&c=aLnS6P8Ng0zSNhCF04OWImQ_He2L69sNWG3PbxeyieE&r=JBtZmFsXsuwlk6Ai03SMEW0kUj098RmPTaaKXmBGY6Q&m=MJsLhahs0AJKQ4Z4tb-RSKYzGEr_6xgGtMp3CwkF0ks&s=CUr9Ub7SJJPqHD07UyxZ9zdwVnzQvhYn7ramOklzffM&e=>
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From: Eril-l <eril-l-bounces at lists.eril-l.org<mailto:eril-l-bounces at lists.eril-l.org>> On Behalf Of Jeanne Little
Sent: Tuesday, November 19, 2019 1:02 PM
To: Beth M. Johns <bmjohns at svsu.edu<mailto:bmjohns at svsu.edu>>
Cc: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>
Subject: Re: [Eril-l] how do you manage admin site log ins?


I used to do what you are doing, and I still maintain a list of resources in a spreadsheet, but our University has made a big effort through our campus IT to ensure that usernames and password documents are kept in secure spaces.

It was recommended to me by one of our IT staff to use the free version of LastPass. I had experience with this on a personal level already, but I am so happy that I switched to using it for work! You only have one username and password to remember, and you can set it up to autofill when you click on a URL or go to a site and click on login. It will let you update information on the spot if you have to change your password down the road.

I can't say enough about how efficient and easy using the free LastPass (https://www.lastpass.com/<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam04.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fwww.lastpass.com-252F-26data-3D01-257C01-257Cabeisler-2540unr.edu-257C6cb8c8741a4847342f4e08d76d29c620-257C523b4bfc0ebd4c03b2b96f6a17fd31d8-257C1-26sdata-3Dvzg9COQnZ8IV9nIB-252FrWILavns2LWhyGsPJYgw9ps1LU-253D-26reserved-3D0&d=DwMGaQ&c=aLnS6P8Ng0zSNhCF04OWImQ_He2L69sNWG3PbxeyieE&r=JBtZmFsXsuwlk6Ai03SMEW0kUj098RmPTaaKXmBGY6Q&m=MJsLhahs0AJKQ4Z4tb-RSKYzGEr_6xgGtMp3CwkF0ks&s=CF49SeBRisUwXCq98KnFAGhahdvU56G5DjAm5V7g1mw&e=>) product is, and how well it has streamlined logins for me. As the harvester of all of our electronic usage statistics, I have way more logins than I could ever remember, and this does just the trick. Oh, and you can add notes to the entry for a resource also!

Hope you find something that works for you.


Jeanne Little
Library Assistant IV
Resource Management
Rod Library - Room 240
University of Northern Iowa
Cedar Falls, IA  50614-3675
Jeanne.Little at uni.edu<mailto:Jeanne.Little at uni.edu>

On Tue, Nov 19, 2019 at 7:43 AM Beth M. Johns <bmjohns at svsu.edu<mailto:bmjohns at svsu.edu>> wrote:
Thanks everyone! I think I will stick with what I'm doing and maybe clean it up a little, if that's possible (font, row spacing, etc.).

Summary --
Many still use Excel or Google Sheets. One uses Word.
A few use a password safe.
A few use the ERM.
A suggestion to add more than one site administrator if possible is helpful.


Beth M. Johns, MLIS

E-Resources Librarian

Saginaw Valley State University

Melvin J. Zahnow Library

pronouns: she/her/hers

From: Beth M. Johns
Sent: Monday, November 18, 2019 10:38 AM
To: 'eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>' <eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>>
Subject: how do you manage admin site log ins?

How do you manage admin site log ins?

I use Excel, which is kind of crude, but simple. I include the vendor or publisher, title (if single or just a few journals from one publisher), admin URL, username, password and any note for miscellaneous information.

I'm just looking for other, maybe better, ideas. Several people here need to access this information if I or the Periodicals Assistant are not here, so I don't want to make it too confusing for others outside of e-resources.



Beth M. Johns, MLIS

E-Resources Librarian

Saginaw Valley State University

Melvin J. Zahnow Library

pronouns: she/her/hers
Eril-l mailing list
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