[Eril-l] Free access to publisher databases and a question

French, Vanessa vfrench at butler.edu
Wed Mar 25 12:08:39 PDT 2020

I commandeered the trial functionality of LibGuides Database Assets http://libguides.butler.edu/az.php.  I am adding some things to EZProxy when necessary but other than creating the Database assets, I'm not setting up access any other way.

I don't want to create a bunch of future access interruptions by turning things on that may not get turned off again.  I also don't want things to show up in our catalog that I don't have a clear way to show the free access that will go away because I don't want to hear a lot of faculty and students say, "we had this in March but now I can't find it anymore" when the Fall academic year starts.

By using the trial functionality, I can tag every resources as COVID-19 (so it's more clear that it is temporary access) and set a date for it to go away and have it automatically hide when that date comes around.

Vanessa French
Electronic Resources Librarian
Butler University Libraries

From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Bhatt, Anjana
Sent: Friday, March 20, 2020 11:46 AM
To: eril-l <eril-l at lists.eril-l.org>
Subject: [Eril-l] Free access to publisher databases and a question

Hello everyone.. although it is amazing to see the collections publishers are willing to or have opened to the subscribers, I am just wondering what is the best way for making them available to students and faculty.  So far, I have seen more than 40 to 60 new collections opened up.

As of now, we are sharing the information with our research and subject librarians and they in turn are adding them to their subject LIBGuides and the COVID 2019 guide and letting their faculty know about them.  So far, we have not added/enabled them to our holding profiles in discovery layer or set up online access via our Database locator (proxy, authentication) etc.  or downloaded MARC records etc.

The reasoning behind this decision is that all this content is free for a limited time and it is not to wise to add them and maintain them and set up reminders in place to remove them when they are gone.  In this time of uncertainty, there may not be enough people available for troubleshooting, plus, in my opinion it creates so much work for the staff members as well.

My question to you are:

How are you dealing with these free resources that will be yanked off after things are normal?

Are you setting up access for them just like you would for a subscribed product?

If yes, what is your reasoning behind that and what is your workflow?

Thanks everyone.


Thanks & Regards.

Anjana  H. Bhatt
MSIRM, MLIS, MA (English)
University Librarian (Electronic Resources)
William G. Bradshaw Library. Office Location: Library West 225L
Florida Gulf Coast University
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