[Eril-l] Free access to publisher databases and a question

Bhatt, Anjana abhatt at fgcu.edu
Thu Mar 26 09:36:11 PDT 2020

Wow..that is such a bummer Lisa.  But thanks for getting back to me.

Thank you

Anjana  H. Bhatt
University Librarian (Electronic Resources)
Wilson G. Bradshaw Library, Office Location: Library West 225L
Florida Gulf Coast University
10501 FGCU, Blvd. S., Fort Myers, FL 33965
Phone: 239-590-7634<tel:239-590-7634>, Fax: 239-590-7609<tel:239-590-7609>, E-mail: abhatt at fgcu.edu<mailto:abhatt at fgcu.edu>
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From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Lisa Hopkins
Sent: Thursday, March 26, 2020 12:15 PM
To: eril-l <eril-l at lists.eril-l.org>
Subject: Re: [Eril-l] Free access to publisher databases and a question

Hi all,
My university library ran into a roadblock making these resources available to students—our accessibility office.  We are told we can’t post anything for which we don’t have an Electronic Information and Resources Accessibility Exception Request.  We are being told by the accessibility office that we have to have vendors fill out a VPAT and create an AER for every resource we post, no matter how temporary.  There’s just not time to do this.  Therefore, we can only offer extensions or enhancements of resources we already have and cannot use this opportunity to try new products.  Very frustrating.  I understand the desire to ensure our resources are accessible, but I wish there was a little wiggle room for extenuating circumstances like this.

Lisa Hopkins, MLS
Head of Technical Services, Associate Librarian
Assistant Dean of the University Library
Texas A&M University-Central Texas
1001 Leadership Place
Killeen, TX 76549

From: Eril-l <eril-l-bounces at lists.eril-l.org<mailto:eril-l-bounces at lists.eril-l.org>> On Behalf Of Megan Ruenz
Sent: Wednesday, March 25, 2020 1:42 PM
To: Bhatt, Anjana <abhatt at fgcu.edu<mailto:abhatt at fgcu.edu>>; eril-l <eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>>
Subject: [EXT] Re: [Eril-l] Free access to publisher databases and a question


I think you ask a great question.  The offers coming in from our publishers are so kind and we are thankful for them, but it can be overwhelming if they aren’t kept track of in one place.  This is what we are doing:

How are you dealing with these free resources that will be yanked off after things are normal?

  1.  I have created a LibGuide that I’ve shared with our Librarians and users where all of the publishing offers are being tracked.  They are added to the guide whether or not we add them into our collection.  I have shared this LibGuide (https://guides.library.wheaton.edu/COVID19Offers<https://urldefense.com/v3/__https:/guides.library.wheaton.edu/COVID19Offers__;!!LRVdkP0!NzxjnDVSHzY2HCWCeVVnug6S3IurZs8fjBRWkb4LLRnneEp37uwQ3AOUdTsfcvv0hus$>) with the LibGuide Community and you are more than welcome to use it as a template if you think it would be helpful to your library and setting.
  2.  For offers that we are making available to our users, I am adding them ONLY to our databases A-Z list (https://library.wheaton.edu/databases/subjects?tid=118<https://urldefense.com/v3/__https:/library.wheaton.edu/databases/subjects?tid=118__;!!IkmNjII!Wi3Hhy1orMw-5o__uX0Pdcl0T30DUJIyP3oOCIN1rKF3EGvZMSlPItQcI8gu8Hs$>).  I’ve created an additional subject tag for these items so that I know to take them out at the end of the semester.
  3.  In very few of the offers we’ve activated I have turned on access through our link resolver (SFX) and through WorldCat Discovery (WMS) but only in the select cases.  And those I am keeping a separate list of to turn access back off at the end of the semester.
  4.  At no point are we adding any MARC records for any of these resources.  Users will have to find them through the means mentioned above.

Are you setting up access for them just like you would for a subscribed product?
Kind of – as mentioned above, for a few of the eBook collections that we’ve activated, I have turned on access through our link resolver (SFX) and through our discovery layer (WMS).  In these very few instances it was thought to be better to integrate that further for our users instead of asking them to enter through the Databases A-Z list.

If yes, what is your reasoning behind that and what is your workflow?
Hopefully I have answered this in the above.  But essentially the work is done by me and I follow these steps:

  1.  I add the offer to my LibGuide and then decide if it would be beneficial to our users
  2.  If it’s a resource that we want to offer, then it will get added to our databases A-Z list and tagged with the COVID-19 subject tag.
  3.  If it’s a resource that would benefit the greater campus (an academic eBook collection for example) then I activate those collections in SFX and WMS.  This resource is also recorded in a note so that I can turn off access in SFX and WMS at the end of the semester.
  4.  Finally, I send out an email to our librarian letting them know we have access to this resource.  They can choose to forward it along to their faculty if the choose.

I hope this helps gives you sense of what we are doing.  Please let me know if you have any questions or if I can be of further help.

Kind Regards,


Megan Ruenz
Assistant Professor & E-Resources Management Librarian
Buswell Memorial Library
Wheaton College (IL)
megan.ruenz at wheaton.edu<mailto:megan.ruenz at wheaton.edu>

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