[Eril-l] Free access to publisher databases and a question

Mary Grenci mgrenci at uoregon.edu
Fri Mar 20 09:26:20 PDT 2020

So far we have elected to notify subject specialists of all the newly but temporarily free content and are encouraging subject specialists to update their libguides to provide access to temporarily free content they deem to be important to their subject areas.  One of our e-resource librarians is providing them with an updated list of new content at the end of every business day.

We are being very selective in how we provide access to this temporary content.  Instead of adding them to the A-Z list, we are putting them on our trials page. We are activating selected large/important collections in our discovery layer but we are being extremely selective in which ones we turn on and have so far only activated 3 collections.  We have ending dates included on both the trials page and Alma electronic collection/portfolios so they will automatically be removed when the time comes.

Similar cautious steps are being taken to providing MARC records for ebooks that do not have an Alma Community Zone collection to activate.  I do not know the details of that part of the process. I just know that decisions are being made on a case by case basis.


Mary Grenci
Electronic Resources Team Leader
University of Oregon Libraries
mgrenci at uoregon.edu<mailto:mgrenci at uoregon.edu>

From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Bhatt, Anjana
Sent: Friday, March 20, 2020 8:46 AM
To: eril-l <eril-l at lists.eril-l.org>
Subject: [Eril-l] Free access to publisher databases and a question

Hello everyone.. although it is amazing to see the collections publishers are willing to or have opened to the subscribers, I am just wondering what is the best way for making them available to students and faculty.  So far, I have seen more than 40 to 60 new collections opened up.

As of now, we are sharing the information with our research and subject librarians and they in turn are adding them to their subject LIBGuides and the COVID 2019 guide and letting their faculty know about them.  So far, we have not added/enabled them to our holding profiles in discovery layer or set up online access via our Database locator (proxy, authentication) etc.  or downloaded MARC records etc.

The reasoning behind this decision is that all this content is free for a limited time and it is not to wise to add them and maintain them and set up reminders in place to remove them when they are gone.  In this time of uncertainty, there may not be enough people available for troubleshooting, plus, in my opinion it creates so much work for the staff members as well.

My question to you are:

How are you dealing with these free resources that will be yanked off after things are normal?

Are you setting up access for them just like you would for a subscribed product?

If yes, what is your reasoning behind that and what is your workflow?

Thanks everyone.


Thanks & Regards.

Anjana  H. Bhatt
MSIRM, MLIS, MA (English)
University Librarian (Electronic Resources)
William G. Bradshaw Library. Office Location: Library West 225L
Florida Gulf Coast University
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