[Eril-l] weeding perpetually purchased ebooks?

Jennifer Sauer jsauer at fhsu.edu
Mon Mar 19 11:52:12 PDT 2018

As to the question of fully ‘de-accessioning” the title, I think it would be great if instead, you, as the admin for your account, had the ability to “suppress” the record on the platform. In that way the record remains for historical reporting, if necessary. And if a patron needed the ability to compare editions? You could still provide a user with the older version via sharing the link. It would also be interesting to have the ability to create account specific messages about earlier editions, ala, “This is not the most current edition of this title. For the newest edition go to _________.” in the event you choose not to suppress the record.

More work? Yes. But that seems to be the theme of our line of work. LOL.


Jennifer Sauer, MLIS
Scholar Services & E-Resources Librarian
Forsyth Library
Fort Hays State University

From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Melissa Belvadi
Sent: Monday, March 19, 2018 1:19 PM
To: eril-l at lists.eril-l.org
Subject: [Eril-l] weeding perpetually purchased ebooks?

I thought it would be many more years before we had to face this question, but no, it's here now...

We purchased a 2012 medical-related handbook as an ebook, full perpetual access rights, not even a hosting fee.

Now there's a 2018 newer edition which we are going to purchase.

The question has come up as to what we do about the old one?

1. do we completely delete the catalogue record or just hide it from the public (which we can do)? Up to now, our catalogue records have been our primary method of tracking ownership of individually purchased ebooks, so deleting it totally would mean either effectively erasing our institutional memory of owning it, like throwing the print edition away ("de-accessioning" we would call it in the print world), or else setting up some other mechanism for tracking such books, but not sure why we would need to

2. if we're prepared to fully "de-accession" it like we would the print equivalent, how do we get the publisher/platform to also delete it from their list of our entitlements, so patrons searching directly on their platform don't accidentally find it?
Has anyone actually tried to do this with a platform yet? Do the vendors comply?
I'm assuming the vendor does not have a mechanism in their patron "admin" services to allow us to suppress/hide it - as far as I can see, most don't have that ability.

Those of you who have already faced this issue - what are you doing regarding what faces the public and your own recordkeeping?


Melissa Belvadi
Collections Librarian
University of Prince Edward Island
mbelvadi at upei.ca<mailto:mbelvadi at upei.ca> 902-566-0581
my public calendar<http://www.google.com/calendar/embed?src=mbelvadi%40upei.ca&ctz=America/Halifax&mode=week>

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