[Eril-l] sharing cancellations with campus faculty

[Mary Bailey]

Karen,


Kansas State just did the same as you are describing.  Our collection development librarians reviewed every title with librarians in the subject areas, looking at cost per use, impact factors, do we still have a program using the title, etc.  Lists were made showing the titles we planned to cut and if there was any online access to it (through databases or other online journal access) or if we had it online but with an embargo.


The final lists were put on the Libraries web site, then collection development librarians sent e-mails to every department head on campus telling them what we were doing and where the list was.  They were told who to contact if they had concerns about specific titles.  In the spring round we had several titles questioned and possibly 5 or 6 (of 200+) were removed from the list.  The 2nd round of titles had fewer questions and only 1 removed from the list.   Each time the faculty had 2-3 weeks to review the lists.


You can see the latest webpage and lists at this link.  https://www.lib.k-state.edu/non-renewal


It took a lot of time to put the lists together, but no one can say we didn't try to get the word out.  Best of luck with yours.


- Mary

Mary Bailey
Continuing Resources Librarian
Kansas State University Libraries
Manhattan, KS 66506
(785) 532-0678
redhead at ksu.edu

NASIG Awards and Recognition Committee Chair  2016/2017


________________________________
From: Eril-l <eril-l-bounces at lists.eril-l.org> on behalf of Karen Jensen <kljensen at alaska.edu>
Sent: Friday, September 30, 2016 12:38 PM
To: eril-l
Subject: [Eril-l] sharing cancellations with campus faculty

Colleagues

I am looking for ideas on the best way to share information with our campus faculty, on the resources we cancel. We're doing massive cuts that will hit all sectors of campus. In the past, we've circulated lists of resources we were likely to cut and asked for feedback. Now we're shifting into looking at each and every single renewal that comes through and deciding whether to keep or cut, and we want to make this list publicly accessible. It's not so much for feedback, although I'm sure we'll get a few "don't you dare!" responses, and in some of those cases we'll change our decision. But mostly it's just a track record to show that we made it public before canceling.

If others have done this, have you used a Google spreadsheet, website, or what format for sharing the information? Email is not an option, because we are sharing 100% of our decisions and there is too much volume. Instead, we'll post everything in real time, and give them a place to look so they can see what is happening. We'll post title, cost, and use information, at least as a start.

If that sounds a bit crazy, it is, but we're in truly crazy times right now, budget freefall. I'd appreciate any ideas that worked - or even didn't work - at other institutions.

Many thanks,

Karen Jensen
Collection Development Officer
Rasmuson Library
University of Alaska Fairbanks
907-474-6695
kljensen at alaska.edu<mailto:kljensen at alaska.edu>


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