[Eril-l] How to track cancelled subscriptions?

[Melissa Belvadi]

This is a really good question and I'm sorry I don't have an answer for it.
But I would like to add to the question, which is to include in part 2 what
years of perpetual access you "earned". Since many journals provide some
number of years of free backfile during a current subscription, and over
time your perpet rights may or may not subsume that period, you can't
easily just tell from looking at your access rights at the time of
cancellation to know your perpet rights' years.
We are really struggling with this.

Melissa

On Tue, Oct 27, 2015 at 3:26 PM, Elizabeth Henry <
elizabeth.henry at gallaudet.edu> wrote:

> Hello collective wisdom,
>
> I'm trying to figure out the best way to track all of the cancelled
> subscriptions outside of an ERM.  Currently, I have all of the
> subscriptions in Serials Solutions, both active and cancelled.  However,
> we've cancelled a fair number of subscriptions due to budget cutbacks and
> as a result, Serials Solutions is becoming cluttered with cancelled
> subscriptions alongside with the active subscriptions.
>
> I'd like to extract all of the cancelled subscriptions from Serials
> Solutions and save them somehow, so the Library can refer back to the
> cancelled subscriptions and see why this particular subscription was
> cancelled and when (trying to avoid institutional memory, which is not so
> reliable).
>
> I'm curious about the following:
> 1. How do you save the information of cancelled subscriptions?  In a
> spreadsheet or in a different format?
> 2. What type of information do you keep for each cancelled subscription?
> Cost? Year subscription was cancelled? Other types of information?
>
> Any additional information will be appreciated.
>
> Thanks for your time and input.
>
> Sincerely,
> Elizabeth Henry
>
> --
>
>
> Elizabeth Henry
> Instruction and Reference/E-Resources Librarian
> Gallaudet University Library
> Merrill Learning Center, room 1302
> 800 Florida Ave, NE
> Washington, D.C. 20002
> 202-250-2855
> elizabeth.henry at gallaudet.edu
>
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>


-- 
Melissa Belvadi
Collections Librarian
University of Prince Edward Island
mbelvadi at upei.ca 902-566-0581
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