[Eril-l] [EXTERNAL] Swank Flex Model Subscription Questions

[Electronic Resources in Libraries discussion list]

HI all (again),

I realized I never actually included a Primo link, haha (oops!):
https://charlotte.primo.exlibrisgroup.com/permalink/01UNCC_INST/13ttfn3/alma991011369819104091

On Fri, Sep 12, 2025 at 9:32 AM Electronic Resources in Libraries
discussion list via Eril-l <eril-l at lists.eril-l.org> wrote:

> Hi Erin!
>
> These are super reasonable questions.
>
> 1. Depending on the *reason* a title is swapped, it can be swapped out
> later on. I typically swap titles in that a professor requests for a course
> and make a note to *not *swap it. However, we have had a couple of
> instances where we've brought a new title into the mix for a professor and
> they've given the green light that I can swap it back out after the Fall
> semester ends, so then I place it on the "Chopping Block" as needed.
> Typically though, I'll look at titles we've had in our Flex package *a
> lot longer *and look at the usage for those — and of course, there are
> titles with the sameeee exact usage, so I'll start to think about the genre
> distribution.
>
> 2. I don't necessarily remove the titles that are swapped, but I just
> deactivate them and add a note in the Internal Description saying "Swank
> Flex Collection FY26 — swapped out with Pinnochio - EB 09/12/2025" for me
> to reference. I definitely use the coverage and availability dates. We
> don't currently have a Public Note for our Swank films, but I have begun
> adding public notes for some of our other resource types (like EBAs) and
> I'm considering using the same language for our Swank films.
>
> Here's a Primo record for an EBA book we have and the public note we're
> using — I'm considering adding the "Using this for your courses? Fill out
> the Electronic Course Material Request Form or contact your subject
> librarian!" to our Swank films to encourage faculty to let us know if
> they're using something for their class (if I'm not already made aware).
> It's not much, but it's the best we can do... and thankfully, it's super
> easy to swap something back in if a professor contacts us that they were
> using something :)
>
> Hope this helps!
> Erika Boardman
> UNC Charlotte
>
>
> On Fri, Sep 12, 2025 at 9:02 AM Electronic Resources in Libraries
> discussion list via Eril-l <eril-l at lists.eril-l.org> wrote:
>
>> [*Caution*: Email from External Sender. Do not click or open links or
>> attachments unless you know this sender.]
>>
>>
>> For any libraries that subscribe to the Swank Flex 50 model, could you
>> answer a few questions:
>>
>>    - Do you only swap an individual title once? For example, once a
>>    title is swapped do you keep it in your collection for the remaining
>>    subscription or would you consider swapping that title later in the
>>    subscription period for another title?
>>    - Do you add and remove swapped titles in your catalog? If so, could
>>    you share your workflow and any public and staff notes you add to the
>>    records (e.g., Title available until MM-DD-YYYY, needed for class on
>>    MM-DD-YYYY).
>>
>>
>>
>> We are concerned that faculty may see a Swank title in our catalog, plan
>> on using it in a class (without us knowing that), and then the title isn’t
>> available when needed because it was swapped out for another title. Any
>> suggestions for how others are dealing with this purchase model are
>> appreciated.
>>
>>
>> Thank you,
>>
>> Erin Loree
>>
>>
>>
>>
>>
>> *Erin Loree* *| Eresources Manager*
>>
>> *Jean and Alexander Heard Libraries | Vanderbilt University*
>>
>> Baker Building, 110 21st Ave South, Suite 700, Nashville, TN  37203
>> erin.loree at vanderbilt.edu | 615.875.4048
>>
>>
>>
>>
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