[Eril-l] Database Renewal Spreadsheet example

[Electronic Resources in Libraries discussion list]

I have a spreadsheet of all of our databases.  They are listed in expiration date order example:
Name of Database
Provider
FY 2024 Amt
Expiration Date
Notes

Every time I renew a database I change the date of expiration and then sort by oldest date to newest so the ones that are renewing next are always on top.  I have one spreadsheet with tabs for the different years so I have easy access to see how much was paid for a certain item in past years.

Betsy Dalstra
Library Associate (Serials)
University of Houston – Clear Lake
Neumann Library
2700 Bay Area Blvd
Houston Tx 77058
281-283-3940
mailto:dalstra at uhcl.edu

From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Electronic Resources in Libraries discussion list via Eril-l
Sent: Monday, January 8, 2024 4:39 PM
To: eril-l at lists.eril-l.org
Subject: [Eril-l] Database Renewal Spreadsheet example

Hello All,

I am new to this listserv so if this has been asked before my apologies for redundancy. I have two questions.

1. I am curious if anyone has any miracle success stories that they might be willing to share/post regarding a quality "system" they use for database renewals reminders? A spreadsheet of sorts that helps for efficiency?

Is that something that you all use and if you find it successful and helpful might you share that with me?

2. Does anyone use or have they created a "cancellation review process" showing a list of criteria that you consider if and when a database is up for possible cut. Not a collection development policy but more a rubric list that you follow to cover your tail if a resource gets the chopping block?

Many thanks! And Happy New Year!

--
Tracy M. Cole
Assistant Librarian, Acquisitions
USA Libraries Collections
tmcole at southalabama.edu<mailto:tmcole at southalabama.edu>
P: (251) 461-1563
—
University of South Alabama
Marx Library
5901 USA Drive North
Mobile, AL 36688
https://www.southalabama.edu/libraries/<https://urldefense.com/v3/__https:/www.southalabama.edu/libraries/__;!!BCR0FSePrR4x!ANBSlU8Ns0TJstTvmEb21yFql-4S27fygtiSjBs-1toErgcSDQlwWOWG9VWm9I0yvEkKA6PlGypNGCQbSxk$>

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