[Eril-l] Renewals timing question

[Electronic Resources in Libraries discussion list]

Anne,
You may want keep a couple of things in mind as you think about this:

  1.  Does your library system handle accounting across multiple fiscal years (e.g. accrual accounting)?
  2.  Will you be able to pay 1 ½ yrs for a resource if a vendor will only do a long-term adjustment vs. a ½ year adjustment for the year?
Some vendors are willing to do it and be flexible about it. Others are not as flexible, so you still may have some that don’t conform with the new system. You’ll want to decide if the year or so to get everything on the same schedule is worth the work and if the budget is flexible enough to handle the changes.

Best,
Leslie

Leslie D. Burke
Collection Services Librarian, Library
Kalamazoo College
1200 Academy St
Kalamazoo, MI 49006
p 269.337.7144
f 269.337.7395
Leslie.Burke at kzoo.edu<mailto:Leslie.Burke at kzoo.edu>
She/her/hers
LinkedIn: www.linkedin.com/in/leslieburke/<http://www.linkedin.com/in/leslieburke/> ; Twitter: librarygal2go; K’s Library on Facebook: https://www.facebook.com/kalamazoocollegelibrary

From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Electronic Resources in Libraries discussion list via Eril-l
Sent: Tuesday, July 11, 2023 3:45 PM
To: eril-l at lists.eril-l.org
Subject: [Eril-l] Renewals timing question

Hello,
I am hoping the collective wisdom can offer some advice. Has anyone shifted all database renewals from a fiscal year start to a calendar year start?

If so, how difficult was it to coordinate? Were there any challenges?

Since June and July at academic institutions are traditionally vacation months for many campus offices, it can be challenging to get approvals.  I am trying to brainstorm ways to work within the system.

Thank you in advance,
Anne


Anne P. Hancock

Head of Resource Management, McQuade Library
Merrimack College I 315 Turnpike St. I North Andover, MA 01845
978-837-5064 | hancockan at merrimack.edu<mailto:hancockan at merrimack.edu>

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