[Eril-l] Language that University Promotions Committees Will Understand?

Athena Hoeppner athena at ucf.edu
Thu Oct 3 12:40:40 PDT 2019

I submitted my promotion dossier about a month ago, too. There were two sections where the challenge of explaining eResources Librarianship loomed large:

  *   A one-page overall Impact Statement
  *   A one-page Summary of Professional Responsibilities

I had to fight the urge to explain eResources lifecycles.  :-/  Ultimately, I focused on describing in broad terms the goals or outcomes of my activities. I avoided acronyms and jargon.  I included how much of the budget I work with, the number of full text downloads from our eResources, and other numbers to give a sense of impact/importance.

Other parts of the dossier were less daunting because the contents are similar for all faculty, i.e. research/scholarly contributions, service.


Athena Hoeppner
Discovery Services Librarian
University of Central Florida, Orlando
407-823-5049 | athena at ucf.edu

From: Eril-l <eril-l-bounces at lists.eril-l.org> On Behalf Of Rathmel, Angela
Sent: Thursday, October 3, 2019 3:06 PM
To: eril-l at lists.eril-l.org
Subject: Re: [Eril-l] Language that University Promotions Committees Will Understand?

Hi, Sandy.

I recently submitted my file and so all this is very fresh in my mind.  At KU, the requirements fall into categories of professional performance, research, and service.  Professional performance parallels to teaching for the most part, and that is made clear on the templates<https://nam02.safelinks.protection.outlook.com/?url=http%3A%2F%2Ffacultydevelopment.ku.edu%2Fsites%2Ffacultydevelopment.ku.edu%2Ffiles%2Fdocs%2FPromotionandTenure%2FCandidateDocuments%2FCandidate%2520Statements%25202019-2020.docx&data=02%7C01%7Cathena%40ucf.edu%7Cc7ba235ec40241feddbe08d74834cdfc%7Cbb932f15ef3842ba91fcf3c59d5dd1f1%7C0%7C1%7C637057263946003336&sdata=KqDDcABU1nsJ5gdqjan%2BOHNBpNbEs5%2BsYgSYhNIKK%2BA%3D&reserved=0> we use – so that’s an advantage.  Basically, though, I still tried to frame my professional performance statement as teaching of sorts, just with a different set of stakeholders.  Instead of primarily students, its teaching peers, administrators, and vendors.  I also pointed to the ways my direct interactions with faculty and students (e.g. in e-resource troubleshooting) involves aspects of teaching.

I would be happy to talk through making that parallel in the statement itself, if you find that a useful approach. Feel free to give me call if you’d like.
Angela Rathmel
Head of Acquisitions & Resource Sharing
University of Kansas Libraries
Email<mailto:aroads at ku.edu> | Phone<tel:785/864-8834> | IM | About me<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Flib.ku.edu%2Fangie-rathmel&data=02%7C01%7Cathena%40ucf.edu%7Cc7ba235ec40241feddbe08d74834cdfc%7Cbb932f15ef3842ba91fcf3c59d5dd1f1%7C0%7C1%7C637057263946013332&sdata=GTdOI8G9%2FvWIQML5rwuerSxvTi%2BZ9A%2FLqBdS%2FEht%2BcM%3D&reserved=0>
St. Silouan the Athonite, on printing this email:
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From: Eril-l <eril-l-bounces at lists.eril-l.org<mailto:eril-l-bounces at lists.eril-l.org>> On Behalf Of Thorngate, Sarah C
Sent: Thursday, October 3, 2019 1:02 PM
Cc: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>
Subject: Re: [Eril-l] Language that University Promotions Committees Will Understand?


When I went up for tenure and promotion the standard format at my university (teaching, research, service) had no category for other library work. The University of Illinois system has their P&T guidelines for librarians posted here: https://www.library.illinois.edu/staff/dossier-guidelines-for-library-faculty/<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.library.illinois.edu%2Fstaff%2Fdossier-guidelines-for-library-faculty%2F&data=02%7C01%7Cathena%40ucf.edu%7Cc7ba235ec40241feddbe08d74834cdfc%7Cbb932f15ef3842ba91fcf3c59d5dd1f1%7C0%7C1%7C637057263946013332&sdata=ttLG3NCNv0tyEEbyKk34AwHsNUKkfX53idE4Y1Q637c%3D&reserved=0>. I used these to adapt the template that I was expected to use, and then cited the U of I standards as a source to make it clear that I wasn't just making things up and to provide them with an impartial standard they could use to consider my library work.

From: Eril-l <eril-l-bounces at lists.eril-l.org<mailto:eril-l-bounces at lists.eril-l.org>> on behalf of Courtney F <court1824 at gmail.com<mailto:court1824 at gmail.com>>
Sent: Thursday, October 3, 2019 11:45 AM
Cc: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org> <eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>>
Subject: Re: [Eril-l] Language that University Promotions Committees Will Understand?


I'm happy to share my promotion portfolio with you, but my situation might be a bit different.  When I went up for promotion, I was the Electronic Resources librarian, but all library faculty are also required to do library instruction, so I did have some teaching in my portfolio.   (I'm now the Asset Management Librarian, and still have instruction expectations from my institution)

~Courtney F.

On Wed, Oct 2, 2019 at 6:25 PM Sandy Stift <stifts at macewan.ca<mailto:stifts at macewan.ca>> wrote:


This is a little off-topic but I am hoping to tap into your collective experience. After 23 years I find myself being required to go for promotion – long story, college became university, contract changed, etc.  So much advice I have seen around making the case for promotion centres around teaching and teaching evaluations. Working in collections development and electronic resources management presents some challenges in terms of making a case that a promotions committee comprised primarily of non-librarians can relate to. Does anyone have suggestions for language to use in the statement of case, describing the work we do in collections and electronic resources management in a way that won’t leave physicists and historians perplexed?

Any suggestions or advice gratefully received off-list please.

Many thanks,


Sandra Stift, MLIS

Associate Dean, Collections Services

John L. Haar Library

MacEwan University

Edmonton, AB  ᐊᒥᐢᑿᒌᐚᐢᑲᐦᐃᑲᐣ (Amiskwacîwâskahikan), Treaty 6 Territory
(780) 497-5887
stifts at macewan.ca<mailto:stifts at macewan.ca>



We acknowledge that the land on which we gather in Treaty Six Territory is the traditional gathering place for many Indigenous people. We honour and respect the history, languages, ceremonies and culture of the First Nations, Métis and Inuit who call this territory home.

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