[Eril-l] limiting Kanopy

Fri Mar 15 06:08:19 PDT 2019

Several years ago, we greatly simplified our content budget lines down to
two: 1) ongoing (subscriptions) and 2) one-time (books, DVDs, and other
one-time expenses). This eliminated our separate media line, but I can
still get a general idea of how much we're spending on media using the fund
codes in our ILS. We've drastically reduced the number of DVDs/Blu-Rays we
purchase because their use is decreasing. Few, if any, faculty and students
have laptops that have disc drives, and most people have become comfortable
with and want to use streaming video.

All of our PDA purchases (both video and ebook) come from our one-time
budget line. Kanopy expenses, even though mediated now, fall into that
category. Our subscription to Academic Video Online comes from our
subscription line. Even with the decrease in expenditures on physical video
formats, our overall content budget continues to be flat or decrease each
year, so we've needed to move funds from the one-time to the subscription
line to help reduce subscription cancellations. The worst thing about the
Kanopy PDA model is not knowing how much your invoices will be each month.
The shock of getting an invoice 2-3 times the amount of the previous
month's invoice was enough to convince us to move to mediated.

Beth

Beth Jacoby
Content Development Librarian
Schmidt Library
Library & Technology Services
York College of Pennsylvania
441 Country Club Rd.
York, PA  17403-3651

On Thu, Mar 14, 2019 at 2:54 PM Arndt,Theresa <arndtt at dickinson.edu> wrote:

> Any reduction in DVD purchases (purchased at the educational/performance
> rights rate) has not offset the rapid rise in Kanopy costs for us.   Every
> year for the past several I have had to transfer significant amounts of
> money from other acquisitions budget lines to increase our media budget,
> hence my concern.
>
>
>
> Theresa Arndt
>
> Library & Information Services
>
> Dickinson College
>
> 717-245-1750
>
> arndtt at dickinson.edu
>
>
>
> *From:* Eril-l <eril-l-bounces at lists.eril-l.org> *On Behalf Of *Roen Janyk
> *Sent:* Thursday, March 14, 2019 2:01 PM
> *To:* 'Sally J. Lockwood' <sjl8 at cornell.edu>; Amy Lynn Fry <afry at bgsu.edu>;
> Eril-l at lists.eril-l.org
> *Subject:* Re: [Eril-l] limiting Kanopy
>
>
>
> *Caution:*This email originated from outside of the College. *Do not*
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>
>
> I am curious to know how the PDA model is being funded in collections
> budgets, and whether the cost of acquiring media using this method is being
> balanced by reducing media costs elsewhere. For example, we have been
> running a Kanopy PDA program for a few years now with little mediation,
> other than removing the DER films which tend to be duplicated through
> Alexander Street. We only activate records through our discovery system and
> do not load MARC records into the catalogue. Although the monthly invoices
> are sometimes quite high, overall at the end of the year we are still
> spending about what we used to spend largely on physical media. The cost of
> acquiring DVDs with proper PPR was also high, sometimes 10x the cost of a
> Kanopy license. We are not a large institution by any means, so it may be
> different on a larger scale, but I still wonder how the balance has
> shifted. We haven’t needed to adjust our overall media budget to make up
> for the higher cost of acquiring Kanopy titles through PDA, we just seem to
> be purchasing less physical media and there are fewer purchases made by
> liaison librarians without faculty/instructor involvement.
>
>
>
> I will say that it is quite frustrating that we cannot turn off access at
> the title level to exclude from the PDA pool. The only way is to manually
> turn off through our discovery layer, but users could still find through
> Kanopy. Means we need to go through all invoices to check for duplicates,
> and then have the invoice resent when we find duplicates (which is usually
> the case).
>
>
>
> Roën
>
>
>
> *From:* Eril-l [mailto:eril-l-bounces at lists.eril-l.org
> <eril-l-bounces at lists.eril-l.org>] *On Behalf Of *Sally J. Lockwood
> *Sent:* Thursday, March 14, 2019 5:15 AM
> *To:* Amy Lynn Fry <afry at bgsu.edu>; Eril-l at lists.eril-l.org
> *Subject:* Re: [Eril-l] limiting Kanopy
>
>
>
> We dropped the Kanopy PDA in May 2018 due to runaway costs and now use a
> mediated approach.  Anyone can make a purchase request.  It’s labor
> intensive to constantly process one-off purchases, but it keeps costs under
> control and each subject selector decides whether or not to use their
> funds.  I take those requests and search our public catalog to see if we
> already have it via another provider (Alexander Street Press Docuseek2 and
> Criterion Collections in particular have kept us away from needing to
> purchase from Kanopy).  If we have the dvd and the requester needs it for
> course reserve, we transcode it and put it on blackboard for that semester
> for that specific class.  To keep in line with fair use, the streaming file
> gets deleted after the semester has ended.
>
>
>
> Swank <https://www.swank.com/> Digital Campus is another provider that
> helps keep us from being Kanopy-dependent.  We prepaid with our course
> reserve fund for something like ~150 titles.  Swank provides the marc
> records usually within 24 hours or sooner, have good analytics, and they
> have the “licensed through” date display under the video.  With Kanopy, we
> have to put a public note when our access ends.   Swank does allow the
> patron to make a purchase request, but the patron has to know to create an
> account first.  They fill out a form indicating why they want that
> particular film and their justifications tend to be more specific than the
> Kanopy form.  Whenever I can, I forward the Kanopy purchase request to
> Swank and ask them to add that film to our holdings.
>
>
>
> We also use Film Platform and Films Media Group as alternatives although
> only a few purchase requests are for titles on those platforms.
>
>
>
> Sally Lockwood
>
> __________________________________
>
> E-Resources Specialist
>
> 110 Olin Library
>
> Cornell University
>
> Ithaca, NY 14853
>
> 607-255-1620
>
> SJL8 at cornell.edu
>
>
>
>
>
> *From:* Eril-l [mailto:eril-l-bounces at lists.eril-l.org
> <eril-l-bounces at lists.eril-l.org>] *On Behalf Of *Amy Lynn Fry
> *Sent:* Wednesday, March 13, 2019 4:08 PM
> *To:* Eril-l at lists.eril-l.org
> *Subject:* [Eril-l] limiting Kanopy
>
>
>
> I was wondering if anyone out there had come up with a way to limit Kanopy
> use successfully. What did you do? How much did it make a difference to
> your spend?
>
>
>
> Evidently, for public libraries, Kanopy loads all patron accounts and
> libraries can limit each person to a certain number of streams per month. I
> asked Kanopy about that at ER&L last week and they said there was no way
> that would be possible for academic libraries.
>
>
>
> I also asked if they had thought about making ways for us to limit besides
> only by subject or provider, and they said no and that they weren’t
> interested in creating additional options.
>
>
>
> Without other good alternatives, we are planning to change our entire
> Kanopy profile to mediated after this semester and thereafter only approve
> license requests made by faculty and perhaps graduate students.
>
>
>
> Has anyone else made this switch?
>
>
>
> What about alternatives to Kanopy? The content and access are good and
> obviously filling a need in our user population, but Kanopy’s business
> model is just not a good fit for our budget limits. Is there another
> service that could be a substitute?
>
>
>
> Amy Fry
>
> Associate Professor, E-resources Librarian
>
> Jerome Library
>
> Bowling Green, OH 43403
>
> afry at bgsu.edu
>
> *email is the best way to reach me*
>
>
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