[Eril-l] FW: [EXTERNAL] request for examples of libraries almost entirely non-firm ordering, print and e

Wed May 10 11:32:33 PDT 2017

Firm book orders don't have to be particularly speculative. Subject selectors can inform themselves and look at circulation statistics to inform future purchases.

Subject selectors can inform themselves by:

*         Becoming familiar with the subject, at least on a surface level

*         Talking with faculty

*         Looking at department and faculty pages, faculty CVs

*         Looking at course selections

*         Working at the reference desk

*         Reference desk librarians exchanging information on upcoming assignments

*         Teaching instruction sessions

*         One-on-one or small group consultations with students

*         Creating bibliographies of faculty works with links to the full text where available (or the library catalog) and posting them somewhere like LibGuides

*         Reading Chronicle of Higher Education and Inside Higher Ed where you may find book reviews and academic trends

In our ILS (Millennium) you can run reports on books purchased within a certain time frame and export selector and circulation data. You can look and see what has circulated and what hasn't. Thus you can make an evidence-based decision to stop ordering in one area and confidently order in another.

I find books in:

*         GOBI notifications

*         CHOICE saved search

*         Chronicle of Higher Education

*         Library Journal

*         Other media outlets

*         Catalogs

It really doesn't take me a lot of time to do my book ordering now because I did the heavy lifting earlier on, and also have accumulated knowledge just from working the research desk for enough years. If I come across an interesting book I think somebody will use at my college, I will make sure we don't already have it, see what the consortial lending group has, look at the book in Amazon or similar ("Look inside" feature is useful), if all seems well then I order the book. Takes 5 minutes probably. Looking through GOBI or Choice notifications takes longer but it's something youc an do at the reference desk between helping patrons.

Diane Westerfield, Electronic Resources & Serials Librarian (Liaison to Sociology & Education Departments)
Tutt Library, Colorado College
diane.westerfield at coloradocollege.edu<mailto:diane.westerfield at coloradocollege.edu>
(719) 389-6661
(719) 389-6082 (fax)

From: Eril-l [mailto:eril-l-bounces at lists.eril-l.org] On Behalf Of Pennington, Buddy D.
Sent: Wednesday, May 10, 2017 11:26 AM
To: 'eril-l at lists.eril-l.org'
Subject: Re: [Eril-l] FW: [EXTERNAL] request for examples of libraries almost entirely non-firm ordering, print and e

We have also moved in this direction in recent years. We moved away from print approval plans and speculative firm ordering to subscribing to academic ebook collections and a DDA program. Subject librarians are no longer given book budgets. There is a centralized fund for requests from faculty. We also occasionally purchase a title initially requested through ILL.

Buddy Pennington
Director of Collections and Access Management
University of Missouri--Kansas City
308 Miller Nichols Library
800 East 51st St.
Kansas City, MO 64110-2499
penningtonb at umkc.edu<mailto:penningtonb at umkc.edu>
816-235-1548
UMKC Libraries<http://library.umkc.edu/>

From: Eril-l [mailto:eril-l-bounces at lists.eril-l.org] On Behalf Of Smith, Kelly
Sent: Wednesday, May 10, 2017 12:20 PM
To: 'eril-l at lists.eril-l.org' <eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>>
Subject: Re: [Eril-l] FW: [EXTERNAL] request for examples of libraries almost entirely non-firm ordering, print and e

We moved to a similar model about 4 years ago. We also changed our fund structure to make this work - we have one big pot for firm orders.  It has worked beautifully and taken the pressure off liaisons, who at our regional comprehensive institution are not necessarily subject experts in their liaison area. Other than our specialty libraries (Law, Education, Music, Business), 100% of our book ordering is patron-driven. We started with an EBL collection, but moved away from that because the short-term loan costs became so outrageous. We are now using JSTOR's DDA program and it gets so much more per-titles use - patrons like it because they are familiar with the platform and the rights are quite liberal.

Because we use OCLC Worldshare, our users can see all books, whether they are in a DDA eBook profile or not, so DDA is built into both our print and eBook workflows. When someone requests a title we don't have via ILL, a collection development librarian in our Acquisitions department quickly reviews the request and approves it for purchase if it fits certain criteria. We use ILLIAD to pass requests back and forth from ILL to Acquisitions/Cataloging staff members.

~Kelly

Kelly Smith
Coordinator of Collections and Discovery
Eastern Kentucky University Libraries
kelly.smith2 at eku.edu<mailto:kelly.smith2 at eku.edu> | Research Guides<http://libguides.eku.edu/prf.php?account_id=300>

From: Eril-l [mailto:eril-l-bounces at lists.eril-l.org] On Behalf Of Crawford, Laurel
Sent: Wednesday, May 10, 2017 11:00 AM
To: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>
Subject: [Eril-l] FW: [EXTERNAL] request for examples of libraries almost entirely non-firm ordering, print and e

Hello Melissa,
Here at University of North Texas Libraries, we have made a similar but not identical shift in philosophy and practice. Three years ago, we implemented an access-based collection development plan, meaning we began to favor DDA/EBA in all its forms. We had already made the decision to prefer electronic format and didn't distinguish between print and electronic format in our funds. We have a large DDA program with automatic discovery records being ingested weekly, based on our profile. We supplement this with large EBA packages of ebooks. When a single title is suggested, we attempt to get the record via DDA first; if it's not available DDA, we buy the ebook outright; if electronic format is not available, we buy the print version. We make case-by-case exceptions for print format as needed.

The changes we experienced with this new plan center around workload and attitude. The workload changed from title-by-title ordering to managing the DDA program-it's like a garden, it must be constantly monitored. Librarians and professors can but aren't required to request titles as in the past. Our ordering specialists spend more time requesting DDA titles than they used to. Collection Development has a fine-grained amount of control over what's coming in; while that's good for the stewardship of funding, it's a lot of responsibility. It's been an interesting journey for everyone, but particularly us librarians, to adapt to a just-in-time environment. Our funding doesn't give us the opportunity to buy everything for everyone who ever will attend UNT, so we are just trying to serve the needs of today's users.

A caveat: in order to make this plan work for us, we changed our fund structure (combining most subject-based funds into two giant funds-one for ongoing costs and one for firm orders) and set up an internal data-collection database to support decision-making.

We wrote an original white paper<https://digital.library.unt.edu/ark:/67531/metadc335286/> and recently did a presentation at ER&L on the results of our change in philosophy (the slideshow is too big to attach but I'll send it privately). I'd be happy to discuss more details privately, too.

Regards,

Laurel Sammonds Crawford
Head of Collection Development
University of North Texas Libraries
laurel.crawford at unt.edu<mailto:laurel.crawford at unt.edu>

[http://tartan.unt.edu/sites/all/themes/greenlight/images/tartan-a.jpg]

From: Eril-l [mailto:eril-l-bounces at lists.eril-l.org] On Behalf Of Melissa Belvadi
Sent: Wednesday, May 10, 2017 9:28 AM
To: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>
Subject: [EXTERNAL] [Eril-l] request for examples of libraries almost entirely non-firm ordering, print and e

Hi, I'm on the verge of making a radical proposal to my colleagues that we almost entirely abandon traditional "just in case" firm book ordering and devote almost all of the paltry remains of our monograph budget to various forms of EBA and DDA, with firm ordering reserved only for materials required for specific courses.

We do not distinguish print versus electronic in our monograph budget, and we have set up a so-far little-used internal workflow to create catalog records for on-demand ordering of print books as well as ebooks that are not otherwise DDA/EBA'able, but I anticipate such a move will result in a near death-knell to our print book collecting. Hence my justification for posting this in the "electronic resources" listserv.

I am looking for examples of other academic libraries that have made a move similar to this, either in published articles or private communication to me about what you're doing and how it's working out.

Thanks for any help or pointers any of you can provide!

--
Melissa Belvadi
Collections Librarian
University of Prince Edward Island
mbelvadi at upei.ca<mailto:mbelvadi at upei.ca> 902-566-0581

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