[Eril-l] FW: [EXTERNAL] request for examples of libraries almost entirely non-firm ordering, print and e

[Crawford, Laurel]

Hello Melissa,
Here at University of North Texas Libraries, we have made a similar but not identical shift in philosophy and practice. Three years ago, we implemented an access-based collection development plan, meaning we began to favor DDA/EBA in all its forms. We had already made the decision to prefer electronic format and didn't distinguish between print and electronic format in our funds. We have a large DDA program with automatic discovery records being ingested weekly, based on our profile. We supplement this with large EBA packages of ebooks. When a single title is suggested, we attempt to get the record via DDA first; if it's not available DDA, we buy the ebook outright; if electronic format is not available, we buy the print version. We make case-by-case exceptions for print format as needed.

The changes we experienced with this new plan center around workload and attitude. The workload changed from title-by-title ordering to managing the DDA program-it's like a garden, it must be constantly monitored. Librarians and professors can but aren't required to request titles as in the past. Our ordering specialists spend more time requesting DDA titles than they used to. Collection Development has a fine-grained amount of control over what's coming in; while that's good for the stewardship of funding, it's a lot of responsibility. It's been an interesting journey for everyone, but particularly us librarians, to adapt to a just-in-time environment. Our funding doesn't give us the opportunity to buy everything for everyone who ever will attend UNT, so we are just trying to serve the needs of today's users.

A caveat: in order to make this plan work for us, we changed our fund structure (combining most subject-based funds into two giant funds-one for ongoing costs and one for firm orders) and set up an internal data-collection database to support decision-making.

We wrote an original white paper<https://digital.library.unt.edu/ark:/67531/metadc335286/> and recently did a presentation at ER&L on the results of our change in philosophy (the slideshow is too big to attach but I'll send it privately). I'd be happy to discuss more details privately, too.

Regards,

Laurel Sammonds Crawford
Head of Collection Development
University of North Texas Libraries
laurel.crawford at unt.edu<mailto:laurel.crawford at unt.edu>

[http://tartan.unt.edu/sites/all/themes/greenlight/images/tartan-a.jpg]

From: Eril-l [mailto:eril-l-bounces at lists.eril-l.org] On Behalf Of Melissa Belvadi
Sent: Wednesday, May 10, 2017 9:28 AM
To: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>
Subject: [EXTERNAL] [Eril-l] request for examples of libraries almost entirely non-firm ordering, print and e

Hi, I'm on the verge of making a radical proposal to my colleagues that we almost entirely abandon traditional "just in case" firm book ordering and devote almost all of the paltry remains of our monograph budget to various forms of EBA and DDA, with firm ordering reserved only for materials required for specific courses.

We do not distinguish print versus electronic in our monograph budget, and we have set up a so-far little-used internal workflow to create catalog records for on-demand ordering of print books as well as ebooks that are not otherwise DDA/EBA'able, but I anticipate such a move will result in a near death-knell to our print book collecting. Hence my justification for posting this in the "electronic resources" listserv.

I am looking for examples of other academic libraries that have made a move similar to this, either in published articles or private communication to me about what you're doing and how it's working out.

Thanks for any help or pointers any of you can provide!

--
Melissa Belvadi
Collections Librarian
University of Prince Edward Island
mbelvadi at upei.ca<mailto:mbelvadi at upei.ca> 902-566-0581


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