[Eril-l] Position Available: Senior Electronic Resources Specialist, Georgetown University
mdw65 at georgetown.edu
Wed Jan 11 12:15:37 PST 2017
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Job Number: JR00768
Job Title: Senior Electronic Resources Specialist - Electronic Resources &
Department: Launger Library
Located in a historic neighborhood in the nation's capital, Georgetown
offers rigorous academic programs, a global perspective, exciting ways to
take advantage of Washington, D.C., and a commitment to social justice. Our
community is a tight knit group of remarkable individuals interested in
intellectual inquiry and making a difference in the world.
Senior Electronic Resource Specialist, Electronic Resources and Serials
Unit – Main Campus Libraries
The Electronic Resources & Serials Unit is responsible for ordering,
invoicing, and maintaining the Library’s electronic resources and print
serials. It oversees the checking-in and binding of print serials, standing
orders, and government documents.
The Senior Electronic Resource Specialist, under the general direction of
the Unit Head, Electronic Resources & Serials, ensures timely access to our
entitlements (i.e., purchased library materials in all formats) through the
loading of vendor supplied records for e-books, e-journals, digital and
print materials into the Library system. Duties include but are not
Electronic Resource Access & Technical Support
- Manages and maintains information in electronic resources discovery
tools, Serials Solutions, and LibGuides Work includes managing subscription
details, customizing journal package title lists, coverage dates, and
- Collaborates with Library Information Technology (LIT) on resolving
difficult e-resources related technical issues.
- Serves as an expert resource to the E-resources specialists to provide
guidance in resolving difficult trouble shooting issues.
- Provides time-sensitive, complex electronic resources technical
support to library users.
- Resolves and record problems/solutions in electronic resources
technical support log.
- Keeps current on all technological changes in database and software
- Participates in examining new technologies for managing electronic
- Provides electronic resources related statistics as and when needed
for decision making.
Database and Records Management
- Oversees the receipt, editing and downloading of all vendor provided
electronic records for all materials purchased by the library into
- Reviews and receive vendor supplied EDI (electronic invoicing) files
for all newly acquired library materials online; follow special processing
instructions; process electronic invoices for all resources.
- Manages and performs batch records management work in library systems,
including the electronic resources management system (ERMS) and the
integrated library system, to batch update records and to correct errors in
holdings metadata and bibliographic records.
- Provides ongoing data review and analysis of
print/electronic/non-print materials and their metadata, including quality
- Oversees and leads the creation of brief metadata records for
discovery for all electronic resources which have no vendor provided
records, as well as other resources in a variety of formats, subjects and
languages using both MARC and non-MARC metadata schemas, under the
direction of and following procedures and guidelines set by the Metadata
- Receives reviews, edits and downloads all Government Document files
into the Library system.
- Oversees assigned Technical Services projects in collaboration with
other departments/units within Lauinger library and with other GU libraries.
- Assists in the supervision and training of students.
Acquisitions of Electronic Resources
- Processes requests for new database and periodicals acquisitions –
maintaining communications with Head of Collections, Research, and
Instruction and Unit Head of Electronic Resources & Serials.
- Assists in selecting appropriate vendors and vendor supplied record
- Creates bibliographies, orders records, and process invoices.
- Serves as an expert resource to other e-resources specialists, guiding
and advising them in complicated acquisitions related questions.
- Participates in processing invoices, and regularly communicates with
Unit Head of Electronic Resources & Serials regarding license reviews.
- Communicates with vendors/publishers regarding issues related to
subscriptions, renewals, and payment.
- Performs database and periodicals renewals processes, to include
review of pricing and cost shares.
- Tracks and communicates with partner libraries (Blommer, Dahlgren,
Law, Qatar, Woodstock, and Kennedy Institute of Ethics) regarding shared
- Tracks newly acquired or deselected resources and updates systems to
reflect the changes.
- Performs other responsibilities as needed, including library
contributions and professional development.
- Bachelor’s degree or equivalent combination of education and
experience - Masters of Library (and Information) Science from an
ALA-accredited institution highly preferred
- 2+ years of library experience in electronic resources and/or
metadata/cataloging services within an academic or research library setting
or equivalent experience with Library Systems database maintenance
- Familiarity with Windows desktop, word processing, e-mail, and
internet resources and tools
- Superior problem-solving and organizational skills, as well as
attention to detail
- Ability to adapt to rapid change, to exercise creativity and
initiative, and to analyze production-related issues and organize workflow
to maximize efficiency
- Ability to work independently or as part of a team in a complex and
changing environment and consult with supervisor as needed
- Flexibility to take on new responsibilities and projects
- Familiarity with electronic resources management systems such as
- Experience with an integrated library system such as Innovative
- Experience with loading vendor supplied records into an automated
library system and with electronic resources support systems, such as
LibGuides, EZproxy, and Summon
- Experience with a national bibliographic utility such as OCLC
- Knowledge of MARC and non-MARC metadata formats, such as but not
limited to METS, MODS, and Dublin Core
Georgetown University is an Equal Opportunity/Affirmative Action Employer
fully dedicated to achieving a diverse faculty and staff. All qualified
applicants are encouraged to apply and will receive consideration for
employment without regard to race, color, religion, national origin, age,
sex, disability status, protected veteran status, or any other
characteristic protected by law.
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