[Eril-l] Database management question

Thu Oct 13 10:54:04 PDT 2016

Thank you, Lisa and Athena! Food for thought about having a plan when our
EZproxy server has problems and how to handle. Thanks, Sara

On Thu, Oct 13, 2016 at 12:25 PM, Athena Hoeppner <athena at ucf.edu> wrote:

> I concur with Lisa’s reasons for preferring one central place for EZproxy
> set up and to turn it on and off system wide. As Lisa mentions, we still
> indicate on each database whether the EZproxy should be used.
>
> We have had situation at UCF where our EZproxy server was down, breaking
> all proxied links.  At that time we had a back-up proxy server off site. We
> were able to easily switch to it on the fly as needed by changing the
> EZproxy setting in one place.
>
>
>
> Athena
>
>
>
> *From:* Wallis, Lisa [mailto:l-wallis at neiu.edu]
> *Sent:* Thursday, October 13, 2016 12:09 PM
> *To:* Sara Colglazier <scolglaz at mtholyoke.edu>
> *Cc:* Athena Hoeppner <athena at ucf.edu>; eril-l at lists.eril-l.org
> *Subject:* Re: [Eril-l] Database management question
>
>
>
> From my point of view, this is essential, otherwise you end up having to
> change every single link if you move EZProxy to a different server or the
> OCLC-hosted version.
>
> In LibGuides, for example, you set the EZProxy string in one place then
> just indicate resource by resource which ones should have the proxy applied.
>
> None of our databases is catalogued. They all are managed for public view
> via LibGuides and for our records in Serials Solutions ERMS.
>
>
>
> On Thu, Oct 13, 2016 at 6:52 AM, Sara Colglazier <scolglaz at mtholyoke.edu>
> wrote:
>
> Hello Athena,
>
> I am curious what the reasoning/lesson behind your one "Lesson learned"
> point is:
>
> ·        Use a system that lets you quickly change or turn off EZproxy or
> other authentication.
>
> Thanks, Sara
>
>
>
> On Wed, Oct 12, 2016 at 3:10 PM, Athena Hoeppner <athena at ucf.edu> wrote:
>
> Hi,
>
>
>
> At UCF over the past 15 years we've used all the methods you list. ;-)  We
> abandoned MetaLib years ago in favor of a home-grown systems. We recently
> switched from that to LibGuides last year - the programmer who coded the
> in-house system was long gone and the library switched to WordPress. We
> also catalog our databases.  We've experimented with hosting a back up
> database list on Delicious.
>
>
>
> Lessons learned from all these lists:
>
> ·        Use one location as your master list and use PURLs so you only
> have one location to maintain URLs.. We currently use LibGuides
> Friendly-URLs. The Friendly URLs are then used in our 856 fields and on the
> research guides - everywhere we want to link to the database.
>
> ·        Use a system that lets you quickly change or turn off EZproxy or
> other authentication.
>
> ·        Maintain a spreadsheet of database titles,  native URLs, and
> PURLs. We learned the hard way that not all systems let you output such a
> sheet. I'm considering making a publicly viewable Google Sheet of this info.
>
> ·        Expect to have to keep changing database titles. I'M LOOKING AT
> YOU, GALE! I recommend keeping the same PURL or Friendly URL for the new
> title (Rename the old entry to the new title, create a new entry for the
> old title and link it to the Friendly URL).
>
> All the best,
>
> Athena
>
>
>
> Athena Hoeppner
> athena at mail.ucf.edu
> Electronic Resources Librarian
> University of Central Florida
> 407-823-5049
> ------------------------------
>
> *From:* Eril-l [eril-l-bounces at lists.eril-l.org] on behalf of Montgomery,
> Kathrine E [kmontgom at tulane.edu]
> *Sent:* Wednesday, October 12, 2016 1:45 PM
> *To:* eril-l at lists.eril-l.org
> *Subject:* [Eril-l] Database management question
>
> Hi everyone,
>
>
>
> We’re looking into changing how we manage our databases, including the
> frontend ability to search for a database, sort databases by subject
> area/topic and create a database A-Z list.  We’re currently using ExLibris’
> MetaLib.
>
>
>
> The solutions I’ve found so far include using LibGuides or creating a home
> grown database, so I was wondering if anyone has any other products or
> solutions that are working for you.
>
>
>
> And a follow-up question: Are you cataloging your databases directly in
> your catalog, importing records into your catalog from another system or
> not adding database records to your catalog at all?
>
>
>
> Thanks for the help,
>
> Kathrine
>
>
>
> Kathrine Montgomery
>
> Head of Acquisitions and ERM
>
> Howard-Tilton Memorial Library
>
> Tulane University
>
> 7001 Freret St
>
> New Orleans, LA 70118
>
> Ph:  (504) 865-5686
>
> Fax: (504) 862-8556
>
> kmontgom at tulane.edu
>
>
>
>
>
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>
>
>
>
>
> --
>
> Sara Colglazier
>
> Electronic Resources Management and Discovery Services Librarian
> Discovery and Access: Discovery Services, Rm. 433
>
> Library, Information, & Technology Services
>
> Mount Holyoke College
> 50 College Street
>
> South Hadley, MA 01075
>
> T: 413-538-2437
>
>
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>
>
>
>
> --
>
> *Lisa Wallis, *eResources & Systems Librarian / Associate Professor
>
>
>
> *Ronald Williams Library*
>
> Northeastern Illinois University
>
> 5500 North St. Louis Avenue, Chicago, IL 60625
>
> Phone: (773) 442-4571
>
>
>
> *www.neiu.edu <http://www.neiu.edu>*
>
>
>
> * <http://www.neiu.edu/>*
>
>
>

-- 
Sara Colglazier
Electronic Resources Management and Discovery Services Librarian
Discovery and Access: Discovery Services, Rm. 433
Library, Information, & Technology Services
Mount Holyoke College
50 College Street
South Hadley, MA 01075
T: 413-538-2437
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