[Eril-l] Database management question

Thu Oct 13 09:25:48 PDT 2016

I concur with Lisa’s reasons for preferring one central place for EZproxy set up and to turn it on and off system wide. As Lisa mentions, we still indicate on each database whether the EZproxy should be used.
We have had situation at UCF where our EZproxy server was down, breaking all proxied links.  At that time we had a back-up proxy server off site. We were able to easily switch to it on the fly as needed by changing the EZproxy setting in one place.

Athena

From: Wallis, Lisa [mailto:l-wallis at neiu.edu]
Sent: Thursday, October 13, 2016 12:09 PM
To: Sara Colglazier <scolglaz at mtholyoke.edu>
Cc: Athena Hoeppner <athena at ucf.edu>; eril-l at lists.eril-l.org
Subject: Re: [Eril-l] Database management question

From my point of view, this is essential, otherwise you end up having to change every single link if you move EZProxy to a different server or the OCLC-hosted version.
In LibGuides, for example, you set the EZProxy string in one place then just indicate resource by resource which ones should have the proxy applied.
None of our databases is catalogued. They all are managed for public view via LibGuides and for our records in Serials Solutions ERMS.

On Thu, Oct 13, 2016 at 6:52 AM, Sara Colglazier <scolglaz at mtholyoke.edu<mailto:scolglaz at mtholyoke.edu>> wrote:
Hello Athena,
I am curious what the reasoning/lesson behind your one "Lesson learned" point is:
·        Use a system that lets you quickly change or turn off EZproxy or other authentication.
Thanks, Sara

On Wed, Oct 12, 2016 at 3:10 PM, Athena Hoeppner <athena at ucf.edu<mailto:athena at ucf.edu>> wrote:
Hi,

At UCF over the past 15 years we've used all the methods you list. ;-)  We abandoned MetaLib years ago in favor of a home-grown systems. We recently switched from that to LibGuides last year - the programmer who coded the in-house system was long gone and the library switched to WordPress. We also catalog our databases.  We've experimented with hosting a back up database list on Delicious.

Lessons learned from all these lists:
·        Use one location as your master list and use PURLs so you only have one location to maintain URLs.. We currently use LibGuides Friendly-URLs. The Friendly URLs are then used in our 856 fields and on the research guides - everywhere we want to link to the database.
·        Use a system that lets you quickly change or turn off EZproxy or other authentication.
·        Maintain a spreadsheet of database titles,  native URLs, and PURLs. We learned the hard way that not all systems let you output such a sheet. I'm considering making a publicly viewable Google Sheet of this info.
·        Expect to have to keep changing database titles. I'M LOOKING AT YOU, GALE! I recommend keeping the same PURL or Friendly URL for the new title (Rename the old entry to the new title, create a new entry for the old title and link it to the Friendly URL).
All the best,
Athena

Athena Hoeppner
athena at mail.ucf.edu<mailto:athena at mail.ucf.edu>
Electronic Resources Librarian
University of Central Florida
407-823-5049<tel:407-823-5049>
________________________________
From: Eril-l [eril-l-bounces at lists.eril-l.org<mailto:eril-l-bounces at lists.eril-l.org>] on behalf of Montgomery, Kathrine E [kmontgom at tulane.edu<mailto:kmontgom at tulane.edu>]
Sent: Wednesday, October 12, 2016 1:45 PM
To: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>
Subject: [Eril-l] Database management question
Hi everyone,

We’re looking into changing how we manage our databases, including the frontend ability to search for a database, sort databases by subject area/topic and create a database A-Z list.  We’re currently using ExLibris’ MetaLib.

The solutions I’ve found so far include using LibGuides or creating a home grown database, so I was wondering if anyone has any other products or solutions that are working for you.

And a follow-up question: Are you cataloging your databases directly in your catalog, importing records into your catalog from another system or not adding database records to your catalog at all?

Thanks for the help,
Kathrine

Kathrine Montgomery
Head of Acquisitions and ERM
Howard-Tilton Memorial Library
Tulane University
7001 Freret St
New Orleans, LA 70118
Ph:  (504) 865-5686<tel:%28504%29%20865-5686>
Fax: (504) 862-8556<tel:%28504%29%20862-8556>
kmontgom at tulane.edu<mailto:kmontgom at tulane.edu>

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Sara Colglazier
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Discovery and Access: Discovery Services, Rm. 433
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Mount Holyoke College
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Lisa Wallis, eResources & Systems Librarian / Associate Professor

Ronald Williams Library

Northeastern Illinois University

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