[Eril-l] Millennium ERM fixed-length record field variables

[Beth Johns]

Following. 

I'm not a new librarian, but new to ERM management. We use Sierra. Same boat, ERM was installed around 2012 and very little done since then. Our periodicals assistant handles coverage loads. It's all a bit confusing since I have a reference background, not a tech services background! 

----- Original Message -----

From: "Annie Erdmann" <erdmann at simmons.edu> 
To: "Katherine Holvoet" <Kate.Holvoet at zu.ac.ae> 
Cc: eril-l at lists.eril-l.org 
Sent: Thursday, September 3, 2015 8:49:47 AM 
Subject: Re: [Eril-l] Millennium ERM fixed-length record field variables 

Hi Kate, 

I was in the same place you are right now three years ago. I inherited the Millennium ERM module and after examining it's functionality, we switched to Coral, an open source ERM that is built on a SQL database. 

Here is more information on Coral. 

http://coral-erm.org/ 

annie 

--------------------------------------------------------------------------------------- 

Annie Erdmann 
Digital Assets/ eResources Librarian 
Simmons College Library 
Boston MA 02115 
617-521-2723 
erdmann at simmons.edu 

On Thu, Sep 3, 2015 at 6:36 AM, Katherine Holvoet < Kate.Holvoet at zu.ac.ae > wrote: 





I am a new e resources librarian and I have inherited a Millennium ERM that was set up I n 2009 by an unpaid intern, and pretty much not touched since then. I am going through the system and making some changes to have it better suit our needs, particularly in terms of Millennium statistics (not resource use stats, but the stats on the resource records themselves). To do this I want to make some changes to our fixed fields, and I am looking for examples of what other libraries have done. If your library has added any options to the fixed fields, I’d love to see what those choices are for following fixed fields: 



172 Rights Type 

The default variables are Not Evaluated, Licensed, Public Domain, Copyright, Deed – Yes, Deed – No, Archival Terms, and Unknown. I’m thinking of adding Site License, Limited Users, and No License Required to meet mandatory reporting requirements on those three categories. 

179 Package Type 

The default options are all about the full-textness of the database (full, none, partial, digital object). We don’t have to report on that information, and the intern choose a bunch of descriptive terms that seem to be resource types, like database, single title, aggregator, ejournal pkg, etc. I actually kind of lean in that direction, but I’m not sure when I would be called upon to provide that kind of data. My other thought is that Package Type could list attributes like one-time purchase, subscription, free resource, free vendor add-on because I do have to track that and report on how many subscriptions we have, and when we receive a database for free from the vendor as an add on to another package. But! These options could go down to the ECODE lines (unless I find something better to put there). It seems a waste to not use Package Type for something useful. 

174 ECODE1 

Currently labeled Content Sensitive. I have no idea what that mean, and only 8 resources were flagged with an option (accepted, rejected, under consideration, and special collections) other than the default, and I could not see anything in common about those 8. I’m definitely looking to use this field for something more interesting. 

175 ECODE2 

Currently labeled Statistics. I think it was an attempt to track which resources provide usage statistics. Only seven were flagged as yes, and 1 flagged as no, the rest were set to the default, which is no information. 

176 ECODE3 

Currently labeled Purchase Review. No resources had anything other than the default. 

177 ECODE4 

Currently labeled Library Review. Options seem to be complete, liaison review, partial, and unevaluated, only 7 records had an option other than the default. 



Thank you all for your help and time! 



Kate Holvoet 

Zayed University 


		Katherine Holvoet 
Electronic Resources Librarian 
Library and Learning Commons 	
كاثرين هولفويت 
أمين مكتبة المراجع الإلكترونية 
المكتبات و موارد التعلـّم 

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