<html><body><div style="font-family: Verdana; font-size: 12pt; color: #000000"><div>Following. </div><div><br></div><div>I'm not a new librarian, but new to ERM management. We use Sierra. Same boat, ERM was installed around 2012 and very little done since then. Our periodicals assistant handles coverage loads. It's all a bit confusing since I have a reference background, not a tech services background! <br></div><div><br></div><hr id="zwchr"><div style="color:#000;font-weight:normal;font-style:normal;text-decoration:none;font-family:Helvetica,Arial,sans-serif;font-size:12pt;"><b>From: </b>"Annie Erdmann" <erdmann@simmons.edu><br><b>To: </b>"Katherine Holvoet" <Kate.Holvoet@zu.ac.ae><br><b>Cc: </b>eril-l@lists.eril-l.org<br><b>Sent: </b>Thursday, September 3, 2015 8:49:47 AM<br><b>Subject: </b>Re: [Eril-l] Millennium ERM fixed-length record field variables<br><div><br></div><div dir="ltr"><div class="gmail_default" style="font-family:georgia,serif">Hi Kate,</div><div class="gmail_default" style="font-family:georgia,serif"><br></div><div class="gmail_default" style="font-family:georgia,serif">I was in the same place you are right now three years ago. I inherited the Millennium ERM module and after examining it's functionality, we switched to Coral, an open source ERM that is built on a SQL database.</div><div class="gmail_default" style="font-family:georgia,serif"><br></div><div class="gmail_default" style="font-family:georgia,serif">Here is more information on Coral.</div><div class="gmail_default" style="font-family:georgia,serif"><br></div><div class="gmail_default" style=""><span face="georgia, serif" data-mce-style="font-family: georgia, serif;" style="font-family: georgia, serif;"><a href="http://coral-erm.org/" target="_blank">http://coral-erm.org/</a></span><br></div><div class="gmail_default" style=""><span face="georgia, serif" data-mce-style="font-family: georgia, serif;" style="font-family: georgia, serif;"><br></span></div><div class="gmail_default" style=""><span face="georgia, serif" data-mce-style="font-family: georgia, serif;" style="font-family: georgia, serif;">annie</span></div></div><div class="gmail_extra"><br clear="all"><div><div class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><span face="georgia, serif" size="2" data-mce-style="font-family: georgia, serif; font-size: small;" style="font-family: georgia, serif; font-size: small;"><b>---------------------------------------------------------------------------------------</b></span></div><div><span face="georgia, serif" size="2" data-mce-style="font-family: georgia, serif; font-size: small;" style="font-family: georgia, serif; font-size: small;"><b><br></b></span></div><div><span face="georgia, serif" size="2" data-mce-style="font-family: georgia, serif; font-size: small;" style="font-family: georgia, serif; font-size: small;"><b>Annie Erdmann</b></span></div><div><span face="georgia, serif" data-mce-style="font-family: georgia, serif;" style="font-family: georgia, serif;">Digital Assets/ eResources Librarian</span></div><div><span face="georgia, serif" data-mce-style="font-family: georgia, serif;" style="font-family: georgia, serif;">Simmons College Library</span></div><div><span face="georgia, serif" data-mce-style="font-family: georgia, serif;" style="font-family: georgia, serif;">Boston MA 02115</span></div><div><span face="georgia, serif" data-mce-style="font-family: georgia, serif;" style="font-family: georgia, serif;">617-521-2723</span></div><div><span face="georgia, serif" data-mce-style="font-family: georgia, serif;" style="font-family: georgia, serif;"><a href="mailto:erdmann@simmons.edu" target="_blank">erdmann@simmons.edu</a></span></div></div></div></div></div></div>
<br><div class="gmail_quote">On Thu, Sep 3, 2015 at 6:36 AM, Katherine Holvoet <span dir="ltr"><<a href="mailto:Kate.Holvoet@zu.ac.ae" target="_blank">Kate.Holvoet@zu.ac.ae</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
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<p class="MsoNormal">I am a new e resources librarian and I have inherited a Millennium ERM that was set up I n 2009 by an unpaid intern, and pretty much not touched since then. I am going through the system and making some changes to have it better suit our
needs, particularly in terms of Millennium statistics (not resource use stats, but the stats on the resource records themselves). To do this I want to make some changes to our fixed fields, and I am looking for examples of what other libraries have done.
If your library has added any options to the fixed fields, I’d love to see what those choices are for following fixed fields:<span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal"><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span> <span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal">172 Rights Type <span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal" style="margin-left:.5in">The default variables are Not Evaluated, Licensed, Public Domain, Copyright, Deed – Yes, Deed – No, Archival Terms, and Unknown. I’m thinking of adding Site License, Limited Users, and No License Required to meet
mandatory reporting requirements on those three categories.<span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal">179 Package Type <span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal" style="margin-left:.5in">The default options are all about the full-textness of the database (full, none, partial, digital object). We don’t have to report on that information, and the intern choose a bunch of descriptive terms that seem
to be resource types, like database, single title, aggregator, ejournal pkg, etc. I actually kind of lean in that direction, but I’m not sure when I would be called upon to provide that kind of data. My other thought is that Package Type could list attributes
like one-time purchase, subscription, free resource, free vendor add-on because I do have to track that and report on how many subscriptions we have, and when we receive a database for free from the vendor as an add on to another package. But! These options
could go down to the ECODE lines (unless I find something better to put there). It seems a waste to not use Package Type for something useful.<span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal">174 ECODE1 <span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal" style="margin-left:.5in">Currently labeled Content Sensitive. I have no idea what that mean, and only 8 resources were flagged with an option (accepted, rejected, under consideration, and special collections) other than the default, and
I could not see anything in common about those 8. I’m definitely looking to use this field for something more interesting.<span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal">175 ECODE2<span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal"> Currently labeled Statistics. I think it was an attempt to track which resources provide usage statistics. Only seven were flagged as yes, and 1 flagged as no, the rest were set to the default, which is no information.<span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal">176 ECODE3<span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal"> Currently labeled Purchase Review. No resources had anything other than the default.<span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal">177 ECODE4<span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal"> Currently labeled Library Review. Options seem to be complete, liaison review, partial, and unevaluated, only 7 records had an option other than the default.<span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal"><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span> <span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal">Thank you all for your help and time!<span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal"><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span> <span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal">Kate Holvoet<span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
<p class="MsoNormal">Zayed University<span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span><span data-mce-style="text-decoration: underline;" style="text-decoration: underline;"></span></p>
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