[Eril-l] Measuring success in electronic resources

[Larrison, Stephanie A]

Hi Eric,

If you are thinking about ebooks or other non-databasey kinds of electronic resources and I can show you what we use to track the work flow.  Hopefully the image will make it through the listserv, but if not I will send to you directly.

We use a customized Tasks in SharePoint... (we also hate SharePoint - but in this case it is actually useful) for Acquisitions staff to notify Cataloging staff when we have MARC records or access to e-resources and they are ready to catalog.   Catalogers receive an email when they have been assigned a task.  The list allows us to prioritize cataloging, attach MARC records, and shows when the task was created and completed.  This doesn't work for everything and does not show the workflow from order to access, but it shows part of the workflow.

[cid:image001.png at 01D0DA94.9B797E30]

Stephanie Larrison
Electronic Resources Librarian
Texas State University
512-245-8613
larrison at txstate.edu

From: Eril-l [mailto:eril-l-bounces at lists.eril-l.org] On Behalf Of Swogger, Susan
Sent: Wednesday, August 19, 2015 9:57 AM
To: Amy Lynn Fry; Hartnett, Eric J; Eril-l at lists.eril-l.org
Subject: Re: [Eril-l] Measuring success in electronic resources

To add to that - you'd need different metrics for a successful trial process vs a successful roll out vs successful maintenance.

Trial - how long to set it up; where is it publicized and how much of that can be measured (page views, individual contacts, read emails, etc); how much feedback is received from how many sources; etc.

Roll out - how long to set it up within your system; more publicity measures; how many faculty/researchers/clinicians use it as it is intended to be used and tell you about it; how much usage is there and when it upticks; what feedback is given after it is in active use for a term/year; etc.

Maintenance - how many fails; usage per year; cost per use by year; quality of vendor interactions; regular license reviews; type of cost increases in comparison to peer resources; etc.

Susan Swogger, MLIS
Collections Development Librarian
Health Sciences Library
University of North Carolina at Chapel Hill
(919) 966-0777
sswogger at email.unc.edu<mailto:sswogger at email.unc.edu>


From: Eril-l [mailto:eril-l-bounces at lists.eril-l.org] On Behalf Of Amy Lynn Fry
Sent: Wednesday, August 19, 2015 9:58 AM
To: Hartnett, Eric J <ehartnett at library.tamu.edu<mailto:ehartnett at library.tamu.edu>>; Eril-l at lists.eril-l.org<mailto:Eril-l at lists.eril-l.org>
Subject: Re: [Eril-l] Measuring success in electronic resources

Interesting.

What comes to mind right away is maybe time from trial to end-user availability, usage, maybe level of familiarity with target audience (could be gauged through end-user surveys).

Amy Fry
Associate Professor, Electronic Resources Coordinator
Bowling Green State University
Jerome Library
Bowling Green, OH 43403
afry at bgsu.edu<mailto:afry at bgsu.edu>
email is the best way to reach me

From: Eril-l [mailto:eril-l-bounces at lists.eril-l.org] On Behalf Of Hartnett, Eric J
Sent: Wednesday, August 19, 2015 9:44 AM
To: eril-l at lists.eril-l.org<mailto:eril-l at lists.eril-l.org>
Subject: [Eril-l] Measuring success in electronic resources

Hello,

We recently brought in a LEAN consultant to help us examine our workflows and improve efficiency. While most of the work has been done with our physical item workflows, we've just begun looking at electronic resources. One of the things he's interested in is how we can measure success. With a physical item, this is fairly simple. For example, with a book, one measure is how quickly we get it on the shelf after it's been received. Because the process for acquiring, setting up, and maintaining an ejournal or database is quite different, we're having some trouble coming up with similar metrics for electronic resources. One area we looked into is helpdesk statistics but this seems like a dead end - we receive so few of them that there doesn't seem to be any discernable pattern. Does anyone have suggestions of metrics for measuring how successful your electronic resource workflows are?

Thanks,
Eric


Eric Hartnett
Assistant Professor
Electronic Resources Librarian
Texas A&M University Libraries
ehartnett at library.tamu.edu<mailto:ehartnett at library.tamu.edu>

316D Library Annex | 5000 TAMU | College Station, TX 77840

Tel. 979.845.0797 | Fax. 979.458.1630

http://library.tamu.edu<https://urldefense.proofpoint.com/v2/url?u=http-3A__library.tamu.edu_&d=BQMFAg&c=OrYO-caJHQE1g_AJU3az1awi55It-bjDIQrtRiZ6WBk&r=i_iy8sZOsTqlBAbOeQ9ZyuAFQXrl2AB5zVo-1etaq0M&m=nwEiqT7eKDqyrzejM537y0TftHLu6yNr1ugmwpZH2IE&s=EWRy9WsuzVRE6pDwoXuc2i5MvTr2cWpbSQqksYkExow&e=>

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