<div dir="ltr"><div class="gmail_default" style="font-family:trebuchet ms,sans-serif">We went with KeePass a few years ago in addition to moving accounts from individual emails to generic emails. Just in case I win the lottery and suddenly move to an uncharted island, I can now rest easy knowing that someone else can easily take over the reins.</div><div class="gmail_default" style="font-family:trebuchet ms,sans-serif"><br></div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><font face="trebuchet ms, sans-serif">~~~~~~~~~~~~~~~</font></div><div dir="ltr"><font face="trebuchet ms, sans-serif">Jenifer Holman (she, her, hers) </font></div><div dir="ltr"><font face="trebuchet ms, sans-serif">Electronic Resources Librarian</font></div><div dir="ltr"><font face="trebuchet ms, sans-serif">Van Wylen Library, Hope College</font></div><div dir="ltr"><font face="trebuchet ms, sans-serif">53 Graves Place</font></div><div dir="ltr"><font face="trebuchet ms, sans-serif">Holland, MI 49423</font></div><div dir="ltr"><font face="trebuchet ms, sans-serif"><br></font></div><div dir="ltr"><font face="trebuchet ms, sans-serif">phone: 616-395-7793</font></div><div dir="ltr"><font face="trebuchet ms, sans-serif">email: <a href="mailto:holman@hope.edu" target="_blank">holman@hope.edu</a></font></div><div style="text-transform:none;line-height:normal;text-indent:0px;letter-spacing:normal;font-style:normal;font-variant:normal;word-spacing:0px;white-space:normal;background-color:rgb(255,255,255)"><font face="trebuchet ms, sans-serif"><br></font></div><div style="text-transform:none;line-height:normal;text-indent:0px;letter-spacing:normal;font-style:normal;font-variant:normal;word-spacing:0px;white-space:normal;background-color:rgb(255,255,255)"><a href="https://calendar.app.google/nBUm9sJPa5Kvs4257" target="_blank"><font face="trebuchet ms, sans-serif">Book an Appointment</font></a></div></div></div></div></div></div><br></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, Feb 1, 2024 at 12:36 PM Electronic Resources in Libraries discussion list via Eril-l <<a href="mailto:eril-l@lists.eril-l.org">eril-l@lists.eril-l.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div class="msg-8041068727648896211">
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I'm going out on a limb on this one. I think librarians can be far too hung up on securing passwords that don't really mean anything to anyone - don't lead to any privacy breaches, and no one else would ever care about your settings. I am mostly thinking about
vendor "customer admin dashboard" type of credentials, which I think at least some of the discussion here about sharing passwords is about.</div>
<div style="font-family:Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
I am completely comfortable storing such passwords in plain text in shared file locations, have done so for over a decade, and have NEVER had a single problem with any vendor or staff person messing with our accounts. </div>
<div style="font-family:Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
I won't detail the specifics on an open listserv as that might invite hacking, but there is a cost to being overprotective in terms of staff productivity and that could well trickle down into inferior patron-facing resources.</div>
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<div><span style="font-family:Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0);background-color:rgb(255,255,255)">Melissa Belvadi</span></div>
<div style="text-align:left;background-color:rgb(255,255,255)"><span style="font-family:Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)"><a href="mailto:mbelvadi@upei.ca" target="_blank">mbelvadi@upei.ca</a></span></div>
<div style="font-family:Calibri,Helvetica,sans-serif;font-size:12pt;color:rgb(0,0,0)">
Make an appointment: <a href="https://mbelvadi.youcanbook.me/" target="_blank">https://mbelvadi.youcanbook.me/</a></div>
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<div id="m_-8041068727648896211divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Eril-l <<a href="mailto:eril-l-bounces@lists.eril-l.org" target="_blank">eril-l-bounces@lists.eril-l.org</a>> on behalf of Electronic Resources in Libraries discussion list via Eril-l <<a href="mailto:eril-l@lists.eril-l.org" target="_blank">eril-l@lists.eril-l.org</a>><br>
<b>Sent:</b> Thursday, February 1, 2024 12:58 PM<br>
<b>To:</b> Electronic Resources in Libraries discussion list <<a href="mailto:eril-l@lists.eril-l.org" target="_blank">eril-l@lists.eril-l.org</a>><br>
<b>Subject:</b> Re: [Eril-l] [EXTERNAL] Re: Tools for managing shared passwords</font>
<div> </div>
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<div style="background-color:rgb(255,229,153);padding:10px;margin-left:0px;margin-right:0px">
<span style="font-size:9pt;font-family:Arial,sans-serif;color:rgb(23,32,42)"><b>CAUTION:</b></span>
<span style="font-size:9pt;line-height:10pt;font-family:Arial,sans-serif;color:rgb(23,32,42)">
This email originated from outside of UPEI. Do not click links or open attachments unless you recognize the sender and know the content is safe. If you are uncertain, please forward to <a href="mailto:phishing@upei.ca" target="_blank">phishing@upei.ca</a> and delete this email.
<p></p>
</span></div>
<br>
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<div style="background-color:rgb(255,153,153);padding:10px;margin-left:0px;margin-right:0px">
<span style="font-size:9pt;font-family:Arial,sans-serif;color:rgb(23,32,42)"><b>WARNING:</b></span>
<span style="font-size:9pt;line-height:10pt;font-family:Arial,sans-serif;color:rgb(23,32,42)">
The sender of this email could not be verified and may not match the person in the 'FROM' field. Do not click links or open attachments unless you recognize the sender and know the content is safe. If you are uncertain, please forward to <a href="mailto:phishing@upei.ca" target="_blank">phishing@upei.ca</a> and
delete this email.
<p></p>
</span></div>
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<div>
<div dir="ltr">
<div style="font-family:arial,helvetica,sans-serif;font-size:small">
LastPass had a fairly significant <a href="https://blog.lastpass.com/2023/03/security-incident-update-recommended-actions/" target="_blank">
security breach</a> in 2022. </div>
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<div style="font-family:arial,helvetica,sans-serif;font-size:small">
We now use <a href="https://keepersecurity.com/" target="_blank">Keeper</a> on campus. I also use
<a href="https://1password.com/" target="_blank">1Password</a> at home to manage personal and family passwords.</div>
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Switching to a new enterprise system is always a bit of a learning curve. </div>
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<div style="font-family:arial,helvetica,sans-serif;font-size:small">
If you use more than one password manager, it can be fun to watch them trying to duke it out on your browser screen whenever a login prompt appears! 🙄 </div>
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<div style="font-family:arial,helvetica,sans-serif;font-size:small">
Vickie</div>
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<div dir="ltr">On Thu, Feb 1, 2024 at 11:34 AM Electronic Resources in Libraries discussion list via Eril-l <<a href="mailto:eril-l@lists.eril-l.org" target="_blank">eril-l@lists.eril-l.org</a>> wrote:<br>
</div>
<blockquote style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div dir="ltr">Hi Mary Beth
<div><br>
</div>
<div>We just started using LastPass, provided by the college. We are a small group, so there are only five people that have access to the shared password folder. This is new to us - we had been using notes fields in Sierra's ERM module, and had planned to continue
that sort of process when we migrated to Alma, but security concerns as well as some confusion (mine, mostly) about how to handle multiple resources that share an admin account (like ProQuest's databases). We are a Google Workspace campus, so we also have
a shared email account via Google Groups. The shared email can be the "username" for most admin accounts, so no single person is linked to the admin space. </div>
<div><br>
</div>
<div>So far, pros:</div>
<div>
<ul>
<li>Several of us can share passwords by use of a shared folder</li><li>Updates to passwords only need to be made in one place, one time</li><li>Admin accounts are more secure in that they are not viewable by staff in our LMS</li></ul>
</div>
<div><br>
</div>
<div>Cons:</div>
<div>
<ul>
<li>LastPass is aggressive, when it is active. It wants to try to fill in everything!</li><li>We have a dual factor authentication process that can be cumbersome. As an example, I use a separate password manager to handle my login to LastPass</li><li>The college is planning to replace LastPass with something else, so there is a new learning curve coming our way</li></ul>
</div>
<div><br>
</div>
<div>I hope this helps!</div>
<div><br>
</div>
<div>Mike</div>
</div>
<br>
<div>
<div dir="ltr">On Thu, Feb 1, 2024 at 11:03 AM Electronic Resources in Libraries discussion list via Eril-l <<a href="mailto:eril-l@lists.eril-l.org" target="_blank">eril-l@lists.eril-l.org</a>> wrote:<br>
</div>
<blockquote style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div dir="ltr">
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Hello,</span></p>
<br>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">I
hope this email finds you well. I am reaching out to the listserv to enquire about your practices regarding password management for shared admin accounts. While we utilize user-specific logins when we can, we are exploring options for improving the way we
manage shared passwords.</span></p>
<br>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">What
are your method(s)? Do you use a password manager to share passwords with authorized colleagues? Does your method work well or are there any drawbacks to it?</span></p>
<br>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Please
feel free to respond off-list.</span></p>
<br>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Thanks,
and best regards,</span></p>
<br>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">~Mary
Beth</span></p>
<div><br>
</div>
<span>-- </span><br>
<div dir="ltr">
<div dir="ltr">
<div style="color:rgb(136,136,136)">Mary Beth Holm</div>
<div style="color:rgb(136,136,136)">Electronic Resources Librarian</div>
<div style="color:rgb(136,136,136)">Virginia Commonwealth University</div>
<div style="color:rgb(136,136,136)">VCU Libraries</div>
<div style="color:rgb(136,136,136)">901 Park Ave / PO Box 842033</div>
<div style="color:rgb(136,136,136)">Richmond, VA 23284-2033</div>
<div style="color:rgb(136,136,136)">Email: <a href="mailto:holmm@vcu.edu" target="_blank">
holmm@vcu.edu</a></div>
<div style="color:rgb(136,136,136)">PH: 804-827-0925</div>
<div style="color:rgb(136,136,136)">Fax: 804-828-5672</div>
</div>
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</blockquote>
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<div><br>
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<span>-- </span><br>
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<div dir="ltr">
<div dir="ltr">Michael McGuire</div>
<div>Electronic Resources Librarian</div>
<div>
<div>Colby College Libraries</div>
<div>5161 Mayflower Hill</div>
<div>Waterville, ME 04901</div>
</div>
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