<div dir="ltr">Thank you to everyone who shared their experience and wisdom on this topic. <div><br></div><div>These responses will be very helpful in framing the discussion with our budget and accounts payable administrators here on campus. </div><div><br></div><div>Best,</div><div>Anne</div><div><br></div><div><br></div><br clear="all"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><p style="color:rgb(34,34,34);font-size:12.8px"><font color="#073763">Anne P. Hancock</font></p><p style="color:rgb(34,34,34);font-size:12.8px"><font color="#073763">Head of Resource Management, McQuade Library</font><font color="#073763" style="font-size:12.8px"><br></font><font color="#073763" style="font-size:12.8px">Merrimack College</font><span style="font-size:12.8px;color:rgb(241,194,50)"> </span><span style="font-size:12.8px;color:rgb(241,194,50);font-family:Arial,sans-serif">I</span><font color="#073763" style="font-size:12.8px"><span style="font-family:Arial,sans-serif"> </span><span style="font-family:Arial,sans-serif">315 Turnpike St</span><span style="font-family:Arial,sans-serif">.</span></font><span style="font-size:12.8px;font-family:Arial,sans-serif;color:rgb(84,141,212)"> </span><span style="font-size:12.8px;font-family:Arial,sans-serif;color:rgb(255,192,0)">I</span><span style="font-size:12.8px;font-family:Arial,sans-serif"><font color="#073763"> </font></span><font face="Arial, sans-serif" style="font-size:12.8px"><font color="#073763">North Andover, MA 01845<br>978-837-5064 </font></font><font color="#f1c232" style="font-size:12.8px">|</font><font color="#073763" style="font-size:12.8px"> <a href="mailto:hancockan@merrimack.edu" style="color:rgb(17,85,204)" target="_blank">hancockan@merrimack.edu</a> </font><font color="#073763" style="font-size:12.8px"><br></font><font color="#073763" style="font-size:12.8px"><br></font></p><p style="color:rgb(34,34,34);font-size:12.8px"><img width="200" height="50" src="https://ci3.googleusercontent.com/mail-sig/AIorK4wEduxch0ybHuIY2MtE92_0zSuWmlQksh0IUUBrETX00dmb4eWkywap904qy6HjjIikQ2pe4Ig"></p></div></div></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Jul 12, 2023 at 9:09 AM Electronic Resources in Libraries discussion list via Eril-l <<a href="mailto:eril-l@lists.eril-l.org" target="_blank">eril-l@lists.eril-l.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div>
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Ditto to previous responses. Having done some realignments, one suggestion I'd make is to start with some of your bigger vendors for whom you have a responsive personal rep. That way you may see a big impact fast. E.g., if you have a lot of ProQuest databases,
start with realigning all of those by working with your rep.</div>
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Good luck! - Theresa<br>
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<div style="font-family:Calibri,Arial,Helvetica,sans-serif;font-size:12pt"><span style="font-family:"Times New Roman",Times,serif"><span>Theresa Arndt</span></span></div>
<div style="font-family:Calibri,Arial,Helvetica,sans-serif;font-size:12pt"><span style="font-family:"Times New Roman",Times,serif"><span>Associate Dean for Collections and Resources</span><br>
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<div style="font-family:Calibri,Arial,Helvetica,sans-serif;font-size:12pt"><span style="font-family:"Times New Roman",Times,serif"><span>Library Services</span><span><br>
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<div style="font-family:Calibri,Arial,Helvetica,sans-serif;font-size:12pt"><span style="font-family:"Times New Roman",Times,serif"></span><span style="font-family:"Times New Roman",Times,serif">Dickinson College</span><br>
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<div style="font-family:Calibri,Arial,Helvetica,sans-serif;font-size:12pt"><span style="font-family:"Times New Roman",Times,serif">Carlisle, PA 17013</span></div>
<div style="font-family:Calibri,Arial,Helvetica,sans-serif;font-size:12pt"><span style="font-family:"Times New Roman",Times,serif">Office/voicemail: (717) 245-1750</span></div>
<div style="font-family:Calibri,Arial,Helvetica,sans-serif;font-size:12pt"><span style="font-family:"Times New Roman",Times,serif"><a href="mailto:arndtt@dickinson.edu" target="_blank">arndtt@dickinson.edu</a></span></div>
<div style="font-family:Calibri,Arial,Helvetica,sans-serif;font-size:12pt"><span style="font-family:"Times New Roman",Times,serif"></span><span style="font-family:"Times New Roman",Times,serif">she/her/hers</span></div>
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<div id="m_8149175772545713786m_-730451939961179391divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Eril-l <<a href="mailto:eril-l-bounces@lists.eril-l.org" target="_blank">eril-l-bounces@lists.eril-l.org</a>> on behalf of Electronic Resources in Libraries discussion list via Eril-l <<a href="mailto:eril-l@lists.eril-l.org" target="_blank">eril-l@lists.eril-l.org</a>><br>
<b>Sent:</b> Tuesday, July 11, 2023 5:26 PM<br>
<b>To:</b> Electronic Resources in Libraries discussion list <<a href="mailto:eril-l@lists.eril-l.org" target="_blank">eril-l@lists.eril-l.org</a>><br>
<b>Subject:</b> Re: [Eril-l] Renewals timing question</font>
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<b>Do not</b> click links or open attachments unless you recognize the sender and know the content is safe. Report anything suspicious to the HelpDesk.</span></div>
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<p>Hi, I agree with Leslie’s summation. Budget and vendor practice to make adjustments are the two key aspects.</p>
<p> </p>
<p>You’ll need to understand the impact on your budget during the transition and if there will be sufficient funds to cover extended subscription costs in whatever FY those payments are due. I assume your financial office won’t have any
issues with 18-month subscription periods or similar.</p>
<p> </p>
<p>Will your vendors be able to accommodate a change in expiration and how will they manage it?</p>
<p> </p>
<p>How many database subscriptions do you have? You’ll want to have a plan to track responses and progress to reach your common December expiration.</p>
<p> </p>
<p>Do you have consortial agreements that might be affected? Check with the consortia as well to see what is possible.</p>
<p> </p>
<p>Good luck! It should be manageable if you are prepared with the relevant information and have a plan to keep track of progress and success. (we won’t talk about problems—they never happen!)</p>
<p> </p>
<p>Susan</p>
<p> </p>
<p><span style="font-size:10pt;font-family:Arial,sans-serif">Susan Davis (she/her/hers)</span></p>
<p><span style="font-size:10pt;font-family:Arial,sans-serif">Acquisitions Librarian for Continuing Resources and Licensing Specialist &</span></p>
<p><span style="font-size:10pt;font-family:Arial,sans-serif"> Electronic Resources Team Coordinator</span></p>
<p><span style="font-size:10pt;font-family:Arial,sans-serif">University at Buffalo (SUNY)</span></p>
<p><span style="font-size:10pt;font-family:Arial,sans-serif">134 Lockwood Library</span></p>
<p><span style="font-size:10pt;font-family:Arial,sans-serif">Buffalo, NY 14260-2210</span></p>
<p><span style="font-size:10pt;font-family:Arial,sans-serif">716-645-2784</span></p>
<p><span style="font-size:10pt;font-family:Arial,sans-serif">716-645-5955 fax</span></p>
<p><span style="font-size:10pt;font-family:Arial,sans-serif"><a href="mailto:unlsdb@buffalo.edu" target="_blank"><span style="color:rgb(5,99,193)">unlsdb@buffalo.edu</span></a></span></p>
<p><span style="font-size:10pt;font-family:Arial,sans-serif"><a href="https://urldefense.com/v3/__https:/nam12.safelinks.protection.outlook.com/?url=https*3A*2F*2Furldefense.com*2Fv3*2F__https*3A*2Flibrary.buffalo.edu*2Fstaff*2Fsdavis-bartl__*3B!!NLFGqXoFfo8MMQ!sZztPgtP4SFbEE8Qo20OhBFs_YAE6H9FLcSS2sX0-Nc2lfWYR0yAHx3_cRZLFFzD0VxPeJXlXcNMBv9OBN0cxI4*24&data=05*7C01*7Cunlsdb*40buffalo.edu*7C4c45647c07904b31baf108da3cbf2ea1*7C96464a8af8ed40b199e25f6b50a20250*7C0*7C0*7C637889089092551260*7CUnknown*7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0*3D*7C3000*7C*7C*7C&sdata=9HdsByqtN4QN4irQ590wc3Z9Ue9ds2XrPW63R5PjU*2B4*3D&reserved=0__;JSUlJSUlJSUlJSUlJSUlJSUlJSUlJSUlJSUlJQ!!NLFGqXoFfo8MMQ!ugKSqsmQ8fLEyRc2MpT4mY6ZwIy-Q0CVNTl4LpgeLnDKXWMAlhhOlPx2vsAS2Oy7m5iW9MnCXI1jgdKbRU7dTFs$" target="_blank"><span style="color:rgb(5,99,193)">https://library.buffalo.edu/staff/sdavis-bartl</span></a></span></p>
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<p> </p>
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<p><b>From:</b> Eril-l <<a href="mailto:eril-l-bounces@lists.eril-l.org" target="_blank">eril-l-bounces@lists.eril-l.org</a>> <b>On Behalf Of
</b>Electronic Resources in Libraries discussion list via Eril-l<br>
<b>Sent:</b> Tuesday, July 11, 2023 4:11 PM<br>
<b>To:</b> Electronic Resources in Libraries discussion list <<a href="mailto:eril-l@lists.eril-l.org" target="_blank">eril-l@lists.eril-l.org</a>><br>
<b>Subject:</b> Re: [Eril-l] Renewals timing question</p>
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<p> </p>
<p>Anne,</p>
<p>You may want keep a couple of things in mind as you think about this:</p>
<ol start="1" type="1" style="margin-top:0in">
<li style="margin-left:0in">Does your library system handle accounting across multiple fiscal years (e.g. accrual accounting)?</li><li style="margin-left:0in">Will you be able to pay 1 ½ yrs for a resource if a vendor will only do a long-term adjustment vs. a ½ year adjustment for the year?</li></ol>
<p>Some vendors are willing to do it and be flexible about it. Others are not as flexible, so you still may have some that don’t conform with the new system. You’ll want to decide if the year or so to get everything on the same schedule
is worth the work and if the budget is flexible enough to handle the changes.</p>
<p> </p>
<p>Best,</p>
<p>Leslie</p>
<p> </p>
<p><span style="font-family:Arial,sans-serif;color:rgb(31,73,125)">Leslie D. Burke</span><span style="font-size:12pt;font-family:"Times New Roman",serif"></span></p>
<p><span style="font-family:Arial,sans-serif;color:rgb(31,73,125)">Collection Services Librarian, Library</span><span style="font-size:12pt;font-family:"Times New Roman",serif"></span></p>
<p><span style="font-family:Arial,sans-serif;color:rgb(31,73,125)">Kalamazoo College</span><span style="font-size:12pt;font-family:"Times New Roman",serif"></span></p>
<p><span style="font-family:Arial,sans-serif;color:rgb(31,73,125)">1200 Academy St</span><span style="font-size:12pt;font-family:"Times New Roman",serif;color:rgb(31,73,125)"></span></p>
<p><span style="font-family:Arial,sans-serif;color:rgb(31,73,125)">Kalamazoo, MI 49006</span><span style="font-size:12pt;font-family:"Times New Roman",serif"></span></p>
<p><span style="font-family:Arial,sans-serif;color:rgb(31,73,125)">p 269.337.7144</span><span style="font-size:12pt;font-family:"Times New Roman",serif"></span></p>
<p><span style="font-family:Arial,sans-serif;color:rgb(31,73,125)">f 269.337.7395</span><span style="font-size:12pt;font-family:"Times New Roman",serif"></span></p>
<p><a href="mailto:Leslie.Burke@kzoo.edu" target="_blank"><span style="font-family:Arial,sans-serif">Leslie.Burke@kzoo.edu</span></a></p>
<p>She/her/hers</p>
<p><a name="m_8149175772545713786_m_-730451939961179391_x_webProfileURL"><span style="color:rgb(31,73,125)">LinkedIn:
</span></a><a href="http://www.linkedin.com/in/leslieburke/" target="_blank">www.linkedin.com/in/leslieburke/</a>
; <span style="font-family:Arial,sans-serif;color:rgb(31,73,125)">Twitter: librarygal2go</span><span style="font-size:12pt;font-family:"Times New Roman",serif">;
</span><span style="font-family:Arial,sans-serif;color:rgb(31,73,125)">K’s Library on Facebook:
</span><a href="https://www.facebook.com/kalamazoocollegelibrary" target="_blank"><span style="font-family:Arial,sans-serif">https://www.facebook.com/kalamazoocollegelibrary</span></a><span style="font-family:Arial,sans-serif;color:rgb(31,73,125)">
</span><span style="font-size:12pt;font-family:"Times New Roman",serif"></span></p>
<p> </p>
<p><b>From:</b> Eril-l <<a href="mailto:eril-l-bounces@lists.eril-l.org" target="_blank">eril-l-bounces@lists.eril-l.org</a>>
<b>On Behalf Of </b>Electronic Resources in Libraries discussion list via Eril-l<br>
<b>Sent:</b> Tuesday, July 11, 2023 3:45 PM<br>
<b>To:</b> <a href="mailto:eril-l@lists.eril-l.org" target="_blank">eril-l@lists.eril-l.org</a><br>
<b>Subject:</b> [Eril-l] Renewals timing question</p>
<p> </p>
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<p>Hello,</p>
<div>
<p>I am hoping the collective wisdom can offer some advice. Has anyone shifted all database renewals from a fiscal year start to a calendar year start?</p>
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<p> </p>
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<div>
<p>If so, how difficult was it to coordinate? Were there any challenges? </p>
</div>
<div>
<p> </p>
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<p>Since June and July at academic institutions are traditionally vacation months for many campus offices, it can be challenging to get approvals. I am trying to brainstorm ways to work within the system. </p>
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<p> </p>
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<p>Thank you in advance,</p>
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<p>Anne</p>
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<p><span style="font-size:9.5pt;color:rgb(7,55,99)">Anne P. Hancock</span><span style="font-size:9.5pt;color:rgb(34,34,34)"></span></p>
<p style="margin-bottom:12pt"><span style="font-size:9.5pt;color:rgb(7,55,99)">Head of Resource Management, McQuade Library<br>
Merrimack College</span><span style="font-size:9.5pt;color:rgb(241,194,50)"> </span><span style="font-size:9.5pt;font-family:Arial,sans-serif;color:rgb(241,194,50)">I</span><span style="font-size:9.5pt;font-family:Arial,sans-serif;color:rgb(7,55,99)"> 315 Turnpike St. I North
Andover, MA 01845<br>
978-837-5064 </span><span style="font-size:9.5pt;color:rgb(241,194,50)">|</span><span style="font-size:9.5pt;color:rgb(7,55,99)"> <a href="mailto:hancockan@merrimack.edu" target="_blank"><span style="color:rgb(17,85,204)">hancockan@merrimack.edu</span></a> </span><span style="font-size:9.5pt;color:rgb(34,34,34)"></span></p>
<p><span style="font-size:9.5pt;color:rgb(34,34,34)"><img border="0" width="200" height="50" id="m_8149175772545713786m_-730451939961179391x__x0000_i1025" style="width: 2.0833in; height: 0.5208in;" src="https://ci3.googleusercontent.com/mail-sig/AIorK4wEduxch0ybHuIY2MtE92_0zSuWmlQksh0IUUBrETX00dmb4eWkywap904qy6HjjIikQ2pe4Ig"></span><span style="font-size:9.5pt;color:rgb(34,34,34)"></span></p>
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