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Our answer is similar to Kirsten's - we have a "subscription" budget and a "one time purchase" budget (which is mostly books but can also be journal backfile purchases and the like).</div>
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We have separate accounting codes for ebooks vs print just because of Canadian tax law (we have to pay more tax on ebooks than print books), but otherwise we don't distinguish, but leave it up to the subject librarians on a book-by-book basis to decide which
format they think is most suitable, and they submit their order accordingly to our acquisitions unit (which is me and my assistant).</div>
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<div><span style="text-align: start; font-family: Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Melissa Belvadi</span><span style="font-family: Calibri, Arial, Helvetica, sans-serif; text-align: start; display: inline !important; background-color: rgb(255, 255, 255);"></span>
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<span style="font-family: Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">Collections Librarian</span></div>
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<span style="font-family: Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">University of Prince Edward Island</span></div>
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mbelvadi@upei.ca</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Eril-l <eril-l-bounces@lists.eril-l.org> on behalf of Kirsten Davis <sdavis63@uco.edu><br>
<b>Sent:</b> Tuesday, April 11, 2023 3:29 PM<br>
<b>To:</b> eril-l@lists.eril-l.org <eril-l@lists.eril-l.org><br>
<b>Subject:</b> Re: [Eril-l] E-book budgets</font>
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<p class="x_MsoNormal"><span style="font-family:"Trebuchet MS",sans-serif; color:#7030A0">Hi Sarah,</span></p>
<p class="x_MsoNormal"><span style="font-family:"Trebuchet MS",sans-serif; color:#7030A0"> </span></p>
<p class="x_MsoNormal"><span style="font-family:"Trebuchet MS",sans-serif; color:#7030A0">We don’t differentiate by format, but by continuity. So one-time ebook orders come out of the same fund as a department’s physical book orders. The initial allocations
are determined by a mix of factors, including: number of majors, credit hours, faculty FTE, and average book cost from the previous year. But we’re not a research university so we don’t take publishing into account.</span></p>
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<p class="x_MsoNormal"><span style="font-family:"Trebuchet MS",sans-serif; color:#7030A0">So a department that’s heavily invested in ebooks might, depending on the subject, drive up their average book cost. But the other factors mean that it doesn’t weight
things too much in their favor.</span></p>
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<p class="x_MsoNormal"><span style="font-family:"Trebuchet MS",sans-serif; color:#7030A0">Happy to answer further questions, if you’d like more info.</span></p>
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<p class="x_MsoNormal"><span style="font-family:"Trebuchet MS",sans-serif; color:#7030A0">S. Kirsten Davis</span></p>
<p class="x_MsoNormal"><span style="font-size:8.0pt; font-family:"Trebuchet MS",sans-serif; color:#7030A0">(xe or they)</span></p>
<p class="x_MsoNormal"><span style="font-size:9.0pt; font-family:"Trebuchet MS",sans-serif; color:#7030A0">Acquisitions Manager and Applications Administrator</span></p>
<p class="x_MsoNormal"><span style="font-size:9.0pt; font-family:"Trebuchet MS",sans-serif; color:#7030A0">Max Chambers Library, University of Central Oklahoma</span></p>
<p class="x_MsoNormal"><span style="font-size:9.0pt; font-family:"Trebuchet MS",sans-serif; color:#7030A0">Edmond, Oklahoma | 405.974.2901 |
<a href="mailto:sdavis63@uco.edu"><span style="color:#0563C1">sdavis63@uco.edu</span></a></span></p>
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<p class="x_MsoNormal"><b><span style="">From:</span></b><span style=""> Eril-l <eril-l-bounces@lists.eril-l.org>
<b>On Behalf Of </b>Sarah Van Sickle<br>
<b>Sent:</b> Tuesday, April 11, 2023 12:37 PM<br>
<b>To:</b> eril-l@lists.eril-l.org<br>
<b>Subject:</b> [Eril-l] E-book budgets</span></p>
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<p class="x_MsoNormal"><span lang="EN-CA">Hello!</span></p>
<p class="x_MsoNormal"><span lang="EN-CA"> </span></p>
<p class="x_MsoNormal"><span lang="EN-CA">I was wondering if anyone in an academic library can share how they allocate their e-book budget. We would like to allocate a percentage of our e-book budget to each faculty and then they can use it to purchase faculty
publications, student recommendations, and faculty requests as they see fit. I think it makes sense to allocate the most money to the largest faculty, but I’m not sure if it is that simple. Our education faculty publishes the most e-books, so should they get
a higher allocation to buy faculty publications? Should it be based on which faculty typically has the most expensive e-books?
</span></p>
<p class="x_MsoNormal"><span lang="EN-CA"> </span></p>
<p class="x_MsoNormal"><span lang="EN-CA">Any advice would be greatly appreciated.
</span></p>
<p class="x_MsoNormal"><span lang="EN-CA"> </span></p>
<p class="x_MsoNormal"><span lang="EN-CA">Thank you,</span></p>
<p class="x_MsoNormal"><span lang="EN-CA">Sarah</span></p>
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<p class="x_MsoNormal"><b><span style="color:#404040">Sarah Van Sickle</span></b><span style="color:#404040"> (she/her)<br>
Resource Management Librarian, Library Services</span><span style=""> </span></p>
<p class="x_MsoNormal"><b><span style="font-size:10.5pt; color:#4D595A">P: </span>
</b><span style="color:#242424; background:#FAFAFA">647-692-9985</span><span style="">
</span></p>
<p class="x_MsoNormal"><b><span style="color:#404040">E: <a href="mailto:svansickle@yorkvilleu.ca">
svansickle@yorkvilleu.ca</a> </span></b><span style=""></span></p>
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