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We created a form that faculty have to use, and we expect faculty to check if we have it streaming already. The requests go straight to acquisitions, not through liaisons. This has greatly helped our efficiency. The person in acquisitions double checks Films
On Demand, AVON, Kanopy so we don't dupe (11 requests so far were already available). Most faculty are checking for themselves BEFORE submitting a request. The acquisitions staff will search for availability of a streaming license (Swank, etc.).
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The form questions are all on one page after viewing the welcome screen, so you can look at our questions without having to fill anything in:</div>
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<a href="https://dickinson.libwizard.com/f/Streaming_Films" id="LPlnk677530">https://dickinson.libwizard.com/f/Streaming_Films</a><br>
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This is supposed to be a temporary service for fall due to online classes. We have reassigned staff from other duties to run this service.
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Best, Theresa<br>
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Theresa Arndt</div>
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Assoc. Director for Library Resources & Administration</div>
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<span style="color:rgb(0,0,0); font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt">Dickinson College</span><br>
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Carlisle, PA 17013</div>
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arndtt@dickinson.edu</div>
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<span style="color:rgb(0,0,0); font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt">she/her/hers</span><br>
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<div id="divRplyFwdMsg" dir="ltr"><font style="font-size:11pt" face="Calibri, sans-serif" color="#000000"><b>From:</b> Eril-l <eril-l-bounces@lists.eril-l.org> on behalf of Diane Westerfield <dwesterfield@coloradocollege.edu><br>
<b>Sent:</b> Monday, September 28, 2020 11:40 AM<br>
<b>To:</b> eril-l@lists.eril-l.org <eril-l@lists.eril-l.org><br>
<b>Subject:</b> [Eril-l] Workflow for single streaming video orders?</font>
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Hi all,</p>
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I assume other folks out there have fallen into the position of part-time video librarian, if your normally residential college has students in quarantine or doing distance learning from home. Does anybody have a good streaming video workflow for single (selective)
streaming video orders? Two of us at my institution are handling streaming video requests.</p>
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This is more or less how it’s going now:</p>
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<span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span>Liaisons get a request from faculty</p>
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<span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span>Liaisons do their own looking around to see if the video is readily obtainable in one of our databases or a free source.</p>
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<span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span>If not readily available, liaisions email the two people handling video requests (me and the Collections Librarians)</p>
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<span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span>We enter it on a spreadsheet and order it if on Swank or Global Eagle/CriterionPicsUSA, noting info like which professor requested it via which librarian, for what Block (our schedule instead of semesters or quarters), expiration date, vendor,
link, price or deal info.</p>
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<span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span>If not available then we start looking for where the streaming video might be available</p>
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<span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span>Google</p>
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<span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span>WorldCat</p>
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<span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span>EBSCOAdmin Holdings</p>
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<span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span>?</p>
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<span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span>Potentially ask Kanopy to try to get the film</p>
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<span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">
</span></span>Then there is tracking cataloging and expiration dates.<br>
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The searching step, #5, is where it starts to get really messy. So I’m wondering if anybody has ideas from an e-resource librarian perspective, and an example of a spreadsheet if you’re using that to track everything. There are so many places to look, not just
a first-page scan of Google. I am on VIDEOLIB now but find it overwhelming.</p>
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One thing that is saving our sanity: we have been able to cancel some things and not buy DVDs (we normally buy a lot of DVDs, some very expensive), and redirect funds to streaming video databases. We already had Films on Demand and Kanopy; we’ve added World
Cinema Collection (Infobase), Docuseek, and AVON. Not having to buy and track individual films on the latter two databases has been very helpful. Our faculty like to show DVDs in class and have been scrambling for online equivalents; the 5 databases we now
subscribe to have been very helpful in offering up the streaming equivalent or viable alternatives.</p>
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BTW if anybody is looking for video hosting solutions, Microsoft 365 now has Stream where you can upload videos that only people in your institution can watch. I’m only doing this if the distributor gives us a file and gives us express permission to do so.
This is particularly useful if you run into a distributor who refuses to use Vimeo. I understand AVON has a hosting option, but we just obtained it last week and we haven’t gotten that far yet. Probably talk to your IT department first before you start throwing
800 MB files up, as the “free” file space is limited.</p>
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Thanks,</p>
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Diane Westerfield, Electronic Resources & Serials Librarian</p>
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Colorado College, Tutt Library</p>
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<a href="mailto:diane.westerfield@coloradocollege.edu">diane.westerfield@coloradocollege.edu</a></p>
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(719) 389-6661</p>
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