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<p class="MsoNormal">Anjana, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I think you ask a great question. The offers coming in from our publishers are so kind and we are thankful for them, but it can be overwhelming if they aren’t kept track of in one place. This is what we are doing:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:black">How are you dealing with these free resources that will be yanked off after things are normal?<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo1"><span style="color:black">I have created a LibGuide that I’ve shared with our Librarians and users where all of the publishing offers are being tracked. They are added to the guide
whether or not we add them into our collection. I have shared this LibGuide (<a href="https://guides.library.wheaton.edu/COVID19Offers">https://guides.library.wheaton.edu/COVID19Offers</a>) with the LibGuide Community and you are more than welcome to use
it as a template if you think it would be helpful to your library and setting. </span>
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo1"><span style="color:black">For offers that we are making available to our users, I am adding them ONLY to our databases A-Z list (https://library.wheaton.edu/databases/subjects?tid=118).
I’ve created an additional subject tag for these items so that I know to take them out at the end of the semester.
</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo1"><span style="color:black">In very few of the offers we’ve activated I have turned on access through our link resolver (SFX) and through WorldCat Discovery (WMS) but only in the select
cases. And those I am keeping a separate list of to turn access back off at the end of the semester.</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo1"><span style="color:black">At no point are we adding any MARC records for any of these resources. Users will have to find them through the means mentioned above.
</span><o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:black">Are you setting up access for them just like you would for a subscribed product?</span></b><o:p></o:p></p>
<p class="MsoNormal">Kind of – as mentioned above, for a few of the eBook collections that we’ve activated, I have turned on access through our link resolver (SFX) and through our discovery layer (WMS). In these very few instances it was thought to be better
to integrate that further for our users instead of asking them to enter through the Databases A-Z list.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:black">If yes, what is your reasoning behind that and what is your workflow?</span></b><o:p></o:p></p>
<p class="MsoNormal">Hopefully I have answered this in the above. But essentially the work is done by me and I follow these steps:<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">I add the offer to my LibGuide and then decide if it would be beneficial to our users<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">If it’s a resource that we want to offer, then it will get added to our databases A-Z list and tagged with the COVID-19 subject tag.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">If it’s a resource that would benefit the greater campus (an academic eBook collection for example) then I activate those collections in SFX and WMS. This resource is also recorded
in a note so that I can turn off access in SFX and WMS at the end of the semester.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo2">Finally, I send out an email to our librarian letting them know we have access to this resource. They can choose to forward it along to their faculty if the choose.
<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I hope this helps gives you sense of what we are doing. Please let me know if you have any questions or if I can be of further help.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Kind Regards,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:16.0pt;font-family:"Bradley Hand"">Megan<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Megan Ruenz<o:p></o:p></p>
<p class="MsoNormal">Assistant Professor & E-Resources Management Librarian<o:p></o:p></p>
<p class="MsoNormal">Buswell Memorial Library <br>
Wheaton College (IL)<br>
630.752.7654<o:p></o:p></p>
<p class="MsoNormal">megan.ruenz@wheaton.edu<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Eril-l <eril-l-bounces@lists.eril-l.org> on behalf of "Bhatt, Anjana" <abhatt@fgcu.edu><br>
<b>Date: </b>Friday, March 20, 2020 at 10:46 AM<br>
<b>To: </b>eril-l <eril-l@lists.eril-l.org><br>
<b>Subject: </b>[Eril-l] Free access to publisher databases and a question<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal">Hello everyone.. although it is amazing to see the collections publishers are willing to or have opened to the subscribers, I am just wondering what is the best way for making them available to students and faculty. So far, I have seen
more than 40 to 60 new collections opened up. <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">As of now, we are sharing the information with our research and subject librarians and they in turn are adding them to their subject LIBGuides and the COVID 2019 guide and letting their faculty know about them. So far, we have not added/enabled
them to our holding profiles in discovery layer or set up online access via our Database locator (proxy, authentication) etc. or downloaded MARC records etc.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">The reasoning behind this decision is that all this content is free for a limited time and it is not to wise to add them and maintain them and set up reminders in place to remove them when they are gone. In this time of uncertainty, there
may not be enough people available for troubleshooting, plus, in my opinion it creates so much work for the staff members as well.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">My question to you are:<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b>How are you dealing with these free resources that will be yanked off after things are normal?</b>
<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b>Are you setting up access for them just like you would for a subscribed product?
</b><o:p></o:p></p>
<p class="MsoNormal"><b> </b><o:p></o:p></p>
<p class="MsoNormal"><b>If yes, what is your reasoning behind that and what is your workflow?</b><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Thanks everyone. <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Anjana<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:black">Thanks & Regards.</span></b><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:black">AB</span></b><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:black"> </span></b><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:green">Anjana H. Bhatt</span></b><o:p></o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:green">MSIRM, MLIS, MA (English)</span></i></b><b><span style="font-size:14.0pt;font-family:"Lucida Handwriting";color:green">
</span></b><span style="color:#1F497D"> <br>
</span><span style="font-family:"Arial",sans-serif;color:#1F497D">University Librarian (Electronic Resources)</span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:#1F497D">William G. Bradshaw Library. Office Location: Library West 225L</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Florida Gulf Coast University</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">10501 FGCU, Blvd. S., Fort Myers, FL 33965</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Phone:
<a href="tel:239-590-7634" target="_blank"><span style="color:#1F497D">239-590-7634</span></a>, Fax:
<a href="tel:239-590-7609" target="_blank"><span style="color:#1F497D">239-590-7609</span></a>, E-mail:
<a href="mailto:abhatt@fgcu.edu" target="_blank"><span style="color:#1F497D">abhatt@fgcu.edu</span></a></span><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:#1F497D"><br>
</span><span style="font-family:"Arial",sans-serif;color:#1F497D"><a href="https://urldefense.com/v3/__http:/library.fgcu.edu/FAC/abhatt/abhatt.html__;!!LEf3jpjHhfEyFKU!Iy7tK8tQ4XV2ShWAAdxpvROAd3xAD4nN-TLw8KdQrjo2tH4pgBDe9XPz148RjwqwmItN$">http://library.fgcu.edu/FAC/abhatt/abhatt.html</a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Google Scholar Profile:
<a href="https://urldefense.com/v3/__https:/scholar.google.com/citations?user=phisloAX-GsJ&hl=en&oi=ao__;!!LEf3jpjHhfEyFKU!Iy7tK8tQ4XV2ShWAAdxpvROAd3xAD4nN-TLw8KdQrjo2tH4pgBDe9XPz148Rj77BkxYS$">
https://scholar.google.com/citations?user=phisloAX-GsJ&hl=en&oi=ao</a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><i><span style="font-family:"Arial",sans-serif;color:#1F497D">Inspiring those who inspire others…that’s the FGCU Effect.</span></i></b><o:p></o:p></p>
<p class="MsoNormal"><i><span style="color:black"> </span></i><o:p></o:p></p>
<p class="MsoNormal"><i><span style="color:black">Florida has a very broad public records law. As a result, any written communication created or received by Florida Gulf Coast University employees is subject to disclosure to the public and the media, upon
request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by
phone or in writing.</span></i><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><i><span style="font-size:10.5pt;font-family:Helvetica;color:red;background:white">“All growth depends upon activity. There is no development physically or intellectually without
effort, and effort means work.” —Calvin Coolidge.</span></i></b><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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