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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">We have had the upheaval of both a consolidation with another institution and a statewide migration from Voyager to Alma in the past two years, but before this,
I had my unit do a comprehensive access checking project in 2015 - 2016. This did not include aggregators, as that would be over 500K links to check, and time was precious. I limited the project to non-aggregators, making the project just under 9K links.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I exported a spreadsheet of all our active non-aggregator links from our link resolver, divided it equally between me and my staff, and gave everyone a year to
get through their part of the list. Staff were required to examine all interfaces for data about the order before checking access: ILS orders (payments and notes), vendor subscription management site orders, ERMS, link resolver, and finally check access on
the publisher’s site. They posted what access they found into our ERMS and tracked their progress on the spreadsheet. After this work was completed, I evaluated the results. I decided the best course of action was to gather all the problem titles and assign
semiannual access checking on these links. That list was divided up equally among the unit, myself included. We only got through the first round of “problem” title checking when I had to put the project on hold and divert everyone to consolidation and then
Alma migration. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I did create procedures, and I am happy to share, but they contain institution specific instructions, so I would need to clean them up for public consumption.
Let me know if anyone is interested in these. Also, they are Voyager, EBSCOnet, EBSCO ERM Essentials, and SFX centric. I will need to update our procedures for Alma after we clean up all our migrated data and resume the access checking project. Also, I require
my staff to access check links when they land on a record for any other purpose as part of routine maintenance. This way, some access checking is done on a regular basis. You never know when you are going to look at any given record, so check the access while
you are dealing with the problem/issue that brought you the record.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I hope this is useful information.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Kat<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Katherine Hart, MLIS<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Electronic and Continuing Resources Librarian<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Georgia State University Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">100 Decatur Street, SE<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Atlanta, GA 30303<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">404-413-2796<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">khart@gsu.edu<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><a name="_MailEndCompose"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></a></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Eril-l [mailto:eril-l-bounces@lists.eril-l.org]
<b>On Behalf Of </b>Theresa Borchert<br>
<b>Sent:</b> Friday, June 15, 2018 10:13 AM<br>
<b>To:</b> Beth M. Johns <bmjohns@SVSU.edu>; ERIL-L <eril-l@lists.eril-l.org><br>
<b>Subject:</b> Re: [Eril-l] link checking best practices<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black">I would be interested in how others are doing journal link checking using WMS. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black">We currently do journal link checking for individual subscribed content to the article level. Our serials coordinator and/or student worker spot check our eholdings
from the first date we should have access to the present (or the latest date we should have access). They work on this using a computer that emulates off-campus access.
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black">We generally do this once a year about April (after our big vendor order has been completed and subscriptions have started for the new year's content cycle). <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black">Notes:<o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">Sometimes with WMS the publisher link is not the first link in WorldCat Discovery.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">Students need to know the difference between direct publisher access and leased platform access.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">Clicking down to the article level will create a usage statistics.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">Using the computer that emulates off-campus (proxy) access does not guarantee that this will work from off-campus. So, checking the URL at the article level for the 'proxy chuck' is important. If
it is missing we need to check this again from off-campus.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">We currently generate a list of owned content titles from publishers with date ranges and publisher platforms from our ERM which is separate from WMS. I would like to be able to do this using WMS. <o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black">WMS wish list.<o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">Ability to generate a list from WMS of owned journal content to a spreadsheet. This would allow people doing the checking to pass on the the next student titles already checked and ultimately to
the person who can fix the problems. Currently you would have to go to each collection with owned content and download a KBART file. You would still have to know which collections you have turned on and which collections include the titles you need to check. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo2">
<span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">Ability to download the list of owned collection from Collection Manager. For example: When I do a * search for owned Collections in Collection Manager I would like to download content listed from
the results. Each year I create a new sheet in spreadsheet with this information so I can check changes in content over time, correct duplicate collections, cross-check yearly content changes and compare statistics. It's interesting to see how much leased
aggregate content changes each year. How we have increased in Open Access content, etc... And has allowed me to check if multiple collections are turned on for the same publisher. <o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black">Theresa Borchert, Electronic Resources Librarian<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black">Concordia College<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black">Moorhead, MN <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black"> Eril-l [eril-l-bounces@lists.eril-l.org]
on behalf of Beth M. Johns [bmjohns@SVSU.edu]<br>
<b>Sent:</b> Friday, June 15, 2018 7:24 AM<br>
<b>To:</b> ERIL-L<br>
<b>Subject:</b> [Eril-l] link checking best practices</span><span style="color:black"><o:p></o:p></span></p>
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<p><span style="font-family:"Calibri",sans-serif;color:black">Hello,<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">I am developing procedures for link checking e-journals, both individually subscribed titles and links within aggregators. We would like to have our student workers do this for us on a regular basis. <o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">If you do link checking of your e-journals, how often do the student workers / staff do this?<o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">Do any of you have guidelines / best practices that you can share? <o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">Thank you. <o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">Beth <o:p></o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p style="background:white"><span style="font-family:"Calibri",sans-serif;color:black">Beth M. Johns, MLIS<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri",sans-serif;color:black">E-Resources Librarian<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri",sans-serif;color:black">Saginaw Valley State University<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri",sans-serif;color:black">Melvin J. Zahnow Library<o:p></o:p></span></p>
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