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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hi,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><br>
This question has a déjà vu feel to it, since it comes back on a periodic basis and there have been sessions at conferences about this.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Ditto re: emeritus faculty. At our university, emeritus status is a privilege that not all retired faculty have, and certainly that retired staff don’t have…Emeritus
faculty have full access. Some even have offices on campus, come to meetings, and may even service as small group learning facilitators. Alumni and retirees “only” have on-site access, they may have specially issued e-mail addresses….<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Taking advantage of an opportunity, some of “our” database producers have come out with products specifically with alums (sometimes other categories of users,
such as donors) in mind, eg. Ebsco:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><a href="https://www.ebsco.com/who-we-serve/academic-libraries/subjects/alumni-databases">https://www.ebsco.com/who-we-serve/academic-libraries/subjects/alumni-databases</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Libraries often have special websites, libguides, portals to explain what alums can access, eg.:<o:p></o:p></span></p>
<p class="MsoNormal"><i>https://guides.lib.vt.edu/alumniportal/signin</i><o:p></o:p></p>
<p class="MsoNormal">Aug 16, 2017 - The <i>Virginia Tech Libraries</i> has licensed a small selection of databases (sources of journal articles and ebooks) for use by
<i>Virginia Tech alumni</i>. We control access to these select licensed resources through the
<i>Alumni Library Portal</i> Sign In service.<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><i>https://guides.lib.vt.edu/alumniporta/resources/refworks</i><o:p></o:p></p>
<p class="MsoNormal">Aug 14, 2017 - ProQuest RefWorks is a citation manager available to all
<i>Virginia Tech</i> users including <i>alumni</i>.<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Some websites, include ours, also include lists of selected free resources on our alum gateway/info page…<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Ramune Kubilius<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Collection Development / Special Projects Librarian<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Galter Health Sciences Library & Learning Center<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Northwestern University Feinberg School of Medicine<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Eril-l [mailto:eril-l-bounces@lists.eril-l.org]
<b>On Behalf Of </b>Vidas, Chris<br>
<b>Sent:</b> Thursday, February 08, 2018 11:09 AM<br>
<b>To:</b> Jeanne Little <jeanne.little@uni.edu>; Crawford, Laurel <Laurel.Crawford@unt.edu><br>
<b>Cc:</b> eril-l <eril-l@lists.eril-l.org><br>
<b>Subject:</b> Re: [Eril-l] Retiree access to electronic resources?<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hi Laurel,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I’m also interested in seeing other responses, but my experience has mirrored what Jeanne described below. My past conversations with vendors suggested that
emeritus faculty are considered authorized users because they retain an official title and connection to the institution, but that is a distinction that should not apply to all former employees, even if they retired from your institution. We had to be sure
that our IT unit did not continue to allow access to resources simply because a user group retained a valid login for various systems provided by the university (e.g. email). For example, even if your alumni and retirees retain access to email, that does
not mean that they should be entitled to access all of your electronic collections. Vendors like EBSCO provide resources such as Business Source Alumni Edition specifically for graduates, so EBSCO wouldn’t consider that particular group to be “authorized
users” for other resources. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">As Jeanne suggested, it never hurts to ask a vendor, but you may also benefit from inquiring with IT at UNT to glean a better understanding of how they manage
retiree and alumni access to resources to insure that you’re adhering to licensing restrictions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Thanks for posting your question!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><br>
Chris<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Chris Vidas<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">University Libraries<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Electronic Resources and Collections Assessment Librarian<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">University Libraries 765-285-8033 Office<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Ball State University 765-285-2644 Fax<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Muncie, IN 47306
</span><u><span style="color:blue"><a href="mailto:cdvidas@bsu.edu">cdvidas@bsu.edu</a></span></u><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#1F497D">The University Libraries provide services that</span></b><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#1F497D">support student pursuits for academic success</span></b><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#1F497D">and faculty endeavors for knowledge creation
</span></b><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#1F497D">and classroom instruction.
</span></b><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:#1F497D"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.bsu.edu_library&d=DwMGaQ&c=yHlS04HhBraes5BQ9ueu5zKhE7rtNXt_d012z2PA6ws&r=DSGlYAMbckjvuF42p75AdcSjjoG5rBmfSF5Fje8wm0A&m=ZuaBFNMJtghg_FUZ7GUn1f2Duq8W1kB9x0sQChHT3fY&s=XitLIQM45ic8rSorzUH-yMD8wS9fgKmUu92F4YI9ZsE&e=">http://www.bsu.edu/library</a>
(Web Site)</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Eril-l [<a href="mailto:eril-l-bounces@lists.eril-l.org">mailto:eril-l-bounces@lists.eril-l.org</a>]
<b>On Behalf Of </b>Jeanne Little<br>
<b>Sent:</b> Thursday, February 08, 2018 11:35 AM<br>
<b>To:</b> Crawford, Laurel <<a href="mailto:Laurel.Crawford@unt.edu">Laurel.Crawford@unt.edu</a>><br>
<b>Cc:</b> eril-l <<a href="mailto:eril-l@lists.eril-l.org">eril-l@lists.eril-l.org</a>><br>
<b>Subject:</b> Re: [Eril-l] Retiree access to electronic resources?<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Laurel,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">We are starting to inquire at the time of new online resource purchases, whether our Emeritus faculty and our Alumni have access. These two groups retain their login credentials after they leave the university. If they forget them, we direct
them to campus IT who can assist them in re-setting passwords that they might have forgotten.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">We do not just assume these groups can have access so we inquire if a specific resource's access is asked about. We have also started keeping track of this information in our online records also (we have Ex Libris' Alma/Primo, so this information
is noted in the downloaded license and/or in a note field in the POL whenever we confirm this access).<o:p></o:p></p>
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<p class="MsoNormal">Best,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Jeanne Little<o:p></o:p></p>
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<p class="MsoNormal">-- <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.5pt">Library Assistant IV</span><o:p></o:p></p>
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<p class="MsoNormal">Resource Management<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.5pt">Rod Library - Room 240</span><o:p></o:p></p>
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<p class="MsoNormal">University of Northern Iowa<o:p></o:p></p>
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<p class="MsoNormal">Cedar Falls, IA 50614-3675<o:p></o:p></p>
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<p class="MsoNormal">319-273-2339<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Thu, Feb 8, 2018 at 10:06 AM, Crawford, Laurel <<a href="mailto:Laurel.Crawford@unt.edu" target="_blank">Laurel.Crawford@unt.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Hello collective wisdom,<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">We are wondering how common it is for academic libraries to allow retirees access to electronic resources, outside of the library, using an institutional login?
<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">As librarians, is it your understanding that our contracts must explicitly permit retiree access, or are retirees considered part of the “authorized users” group?<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">I’m considering retirees to be people who used to work at the institution but who are now officially “inactive” from an HR perspective, who separated via retirement and not quitting/being
fired.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">We’d greatly appreciate any advice you may have.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#52524A">Laurel Sammonds Crawford</span><o:p></o:p></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#52524A">Head of Collection Development</span><o:p></o:p></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#52524A">University of North Texas Libraries</span><o:p></o:p></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#52524A"><a href="mailto:laurel.crawford@unt.edu" target="_blank"><span style="color:#0563C1">laurel.crawford@unt.edu</span></a>
</span><o:p></o:p></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#52524A"> </span><o:p></o:p></p>
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<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#52524A">Preferred pronouns: she, her, and hers</span><o:p></o:p></p>
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<span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><img border="0" width="246" height="42" id="gmail-m_6695585855926910258Picture_x0020_2" src="cid:image001.jpg@01D3A0CD.D3412C80" alt="http://tartan.unt.edu/sites/all/themes/greenlight/images/tartan-a.jpg"><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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_______________________________________________<br>
Eril-l mailing list<br>
<a href="mailto:Eril-l@lists.eril-l.org">Eril-l@lists.eril-l.org</a><br>
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