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<p class="MsoNormal"><span style="color:#1F497D">If you use a subscription agent for your journals, you may be able to get them to provide this info for you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">You don’t need a database, per se. Spreadsheets will work fine. The hardest part will be gathering the data and defining the variables. While there are only 2 parameters in a CPU calculation (cost and use),
you must be clear on what is meant by each one – what exactly do you mean by cost? What was paid? For what time frame? 1 year? 1 month? Which years? What about those years when the cost was extended to include more than one year? Or more than one resource
(like Big Deals)? What is a “use”? FTD? PDF only? PDF & HTML? Abstract view? What about those resources that don’t provide COUNTER stats?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">The calculation itself is the easiest part – once you have defined the measures for each of the parameters and then gathered the data, just divide the Costs column by the Use column. I highly recommend learning
some advanced features of Excel to make it easier. The three features that have helped me the most are:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Format as Table makes it quick to add columns & calculations to all the cells in each column<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">VLOOKUP() makes it easy to tie data from multiple worksheets into one [it works like a database]<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Conditional formatting – color scales (from the 10<sup>th</sup> to the 90<sup>th</sup> percentile) make decision-making easier by highlighting the really good & really bad performers.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="color:#1F497D">Karen R. Harker, MLS, MPH<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Collection Assessment Librarian<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">University of North Texas Libraries<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">1155 Union Circle, #305190<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Denton, Texas 76203-5017<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">940-565-2688<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://librariesareforuse.wordpress.com"><span style="color:#0563C1">http://librariesareforuse.wordpress.com</span></a>
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Eril-l [mailto:eril-l-bounces@lists.eril-l.org]
<b>On Behalf Of </b>Terri Winchcombe<br>
<b>Sent:</b> Monday, October 03, 2016 10:24 AM<br>
<b>To:</b> eril-l@lists.eril-l.org<br>
<b>Subject:</b> [Eril-l] cost per use<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-CA">Hi There,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA">I’m trying to calculate cost per use of our electronic serials. So far I’m just putting the pieces together in excel. I don’t know much about access so I haven’t attempted to create a database. Do you have any advice
for me? Do you have spreadsheets or a database sample you could share with me?<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA">Thanks in advance for your help.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA">Terri<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span lang="EN-CA" style="font-size:9.0pt;color:#262626;mso-fareast-language:EN-CA">Terri Winchcombe, CAPM<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span lang="EN-CA" style="font-size:9.0pt;color:#262626;mso-fareast-language:EN-CA">Manager, Acquisition Services<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span lang="EN-CA" style="font-size:9.0pt;color:#262626;mso-fareast-language:EN-CA">Patrick Power Library (SMU6500)
<b>|</b> Saint Mary’s University<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span lang="EN-CA" style="font-size:9.0pt;color:#262626;mso-fareast-language:EN-CA">923 Robie Street
<b>| </b>Halifax, Nova Scotia <b>| </b>Canada B3H 3C3<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span lang="EN-CA" style="font-size:9.0pt;color:#262626;mso-fareast-language:EN-CA"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><i><span lang="EN-CA" style="font-size:9.0pt;color:#262626;mso-fareast-language:EN-CA">Voice 902 420-5535
<b>|</b> Fax 902 420-5561<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span lang="EN-CA" style="font-size:9.0pt;color:#262626;mso-fareast-language:EN-CA"><a href="mailto:terri.winchcombe@smu.ca"><span style="color:#262626">terri.winchcombe@smu.ca</span></a><o:p></o:p></span></i></p>
<p class="MsoNormal"><span lang="EN-CA"><o:p> </o:p></span></p>
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