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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Hello colleagues,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Huge thanks to everyone who has responded thus far, and also thanks for the reminder about checking past conversations from the listserv before posting questions. I’ve organized
the responses into a Word doc and have attached. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Cheers,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Erin<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="vertical-align:top"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Erin Gallagher</span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:top"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Electronic Resources & Serials Librarian<o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:top"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Olin Library<o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:top"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Rollins College<o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:top"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">1000 Holt Avenue<o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:top"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Winter Park, FL 32789<o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:top"><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue"><a href="mailto:egallagher@rollins.edu"><span style="color:#0563C1">egallagher@rollins.edu</span></a></span></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:top"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">(407) 975-6431<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Eril-l [mailto:eril-l-bounces@lists.eril-l.org]
<b>On Behalf Of </b>Steve Oberg<br>
<b>Sent:</b> Tuesday, August 23, 2016 3:10 PM<br>
<b>To:</b> eril-l <eril-l@lists.eril-l.org><br>
<b>Subject:</b> Re: [Eril-l] How do you manage database trials at your institutions?<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri",sans-serif">Back in March, a similar question was posed here, so I hope it’s ok if I cut and paste from my response to that email.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri",sans-serif">We don’t have a formal policy per sé but rather a set of expectations. Here are the elements:<o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:"Calibri",sans-serif">We only run database trials once a year, in a set timeframe of the academic year that’s most conducive to obtaining good use and feedback<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Calibri",sans-serif">Subject librarians cannot request a subscription to or purchase of a database without first requesting a trial (assuming that trials are available — sometimes they aren’t, so there are exceptions)<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Calibri",sans-serif">Every request for a new database must be accompanied by a detailed rationale<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Calibri",sans-serif">Subject librarians are expected to request a trial for a database only after a preliminary review of suitability, content, etc.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Calibri",sans-serif">All database trials are public, meaning, we advertise their availability to all faculty and students and we request feedback from them and take their feedback (or lack thereof) as a major factor
in making a decision to purchase or subscribe<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<span style="font-size:10.5pt;font-family:"Calibri",sans-serif">All trials are initiated/run by me<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri",sans-serif">In terms of the financial feasibility question, our thinking is to focus on the content first, and if it feels a justified need to support areas of our curriculum, we’ll try
to figure out how we can afford a database. Of course, there are times when a particular database is so off the charts expensive that it is extremely unlikely we’ll ever obtain it. But there are times when we might seek additional funding in order to be able
to afford a particular database. I hope this helps.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:black"><br>
Steve Oberg<br>
Assistant Professor of Library Science<br>
Electronic Resources and Serials<br>
Wheaton College (IL)<br>
+1 (630) 752-5852<br>
<br>
NASIG Vice-President/President-Elect<br>
<img border="0" width="175" height="48" id="_x0033_6CED02C-85F9-482C-BC60-E5269DD75D7D" src="cid:image001.png@01D1FDE0.7A9E4770"></span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Aug 23, 2016, at 12:49 PM, Erin Gallagher <<a href="mailto:EGALLAGHER@rollins.edu">EGALLAGHER@Rollins.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Good afternoon, collective wisdom.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I manage e-resources in a small-ish, private liberal arts college; I’m in my third year in this position. Here’s how I’m currently handling database trials:<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt"> <span class="apple-converted-space"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I
collect suggestions for trials throughout the year from librarians, faculty, and other users.<o:p></o:p></span></p>
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<p class="MsoNormal" style="text-indent:-.25in"><span style="font-size:11.0pt;font-family:Symbol">·</span><span style="font-size:7.0pt"> <span class="apple-converted-space"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I
set up and manage these trials twice a year: once in March and once in October.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">During my first year or so, I encountered issues with managing upwards of 10 database trials at a time, as “managing” includes a lot of up-front information gathering before
we decide on new subscriptions. Last year, to streamline the process, I enacted a “five at a time” rule, and I’ve stuck with it through our last couple of trial rounds. Based on the volume of trial requests I’m getting for this semester, I’m concerned that
limiting to five is too restrictive. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I would love to hear how you’re managing database trials at your institutions. Do you stick to specific months/times of the year? Or do you manage trials as requests arise?
Do you allow faculty/staff to manage their own trials? Do you place any limitations on what gets trialed? Any other suggestions are greatly appreciated.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thank you in advance,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Erin<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:top"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Erin Gallagher<o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:top"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Electronic Resources & Serials Librarian<o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:top"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Olin Library<o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:top"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Rollins College<o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:top"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">1000 Holt Avenue<o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:top"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Winter Park, FL 32789<o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:top"><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:blue"><a href="mailto:egallagher@rollins.edu"><span style="color:#0563C1">egallagher@rollins.edu</span></a></span></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:top"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">(407) 975-6431<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif">_______________________________________________<br>
Eril-l mailing list<br>
</span><a href="mailto:Eril-l@lists.eril-l.org"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#954F72">Eril-l@lists.eril-l.org</span></a><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif"><br>
</span><a href="http://lists.eril-l.org/listinfo.cgi/eril-l-eril-l.org"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#954F72">http://lists.eril-l.org/listinfo.cgi/eril-l-eril-l.org</span></a><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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