<div dir="ltr">At Virginia Tech we assembled a Trials Work Flow Team. Our four person team consists of someone from Acquisitions, Assessment, Collection Management and ERM. Faculty or anyone requesting a trial must fill out a trials request form (google form) with the pertinent information about the database. We use Trello to keep track of each trial. Once the trial has ended, we review the survey responses associated with each trial, any usage stats, and comments from the requestor prior to declining or purchasing the database. This is the abbreviated process, we meet once a week during "trial season" which runs Sept-Nov and Jan-March and manage 10+ trails a semester. <div><br></div><div>-Tracy.</div></div><div class="gmail_extra"><br><div class="gmail_quote">On Tue, Aug 23, 2016 at 2:16 PM, Leslie Burke <span dir="ltr"><<a href="mailto:Leslie.Burke@kzoo.edu" target="_blank">Leslie.Burke@kzoo.edu</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
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<p class="MsoNormal"><span style="color:#1f497d">Erin,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">I work in a similar environment, and given our budget constraints, I typically only trial something for which I can conceivably find funds for, and typically not until. I feel that I erode my credibility with
faculty to trial a database, get them all enthused about it and then have to say “glad you liked it, sorry we don’t have the funds for it.” If there is a different database that is less effective, than the new one under consideration, then I sometimes do a
“head-to-head” trial and get feedback and keep the best of the two.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">MHO,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d">Leslie<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:#1f497d"><u></u> <u></u></span></p>
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<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1f497d">Leslie D. Burke<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1f497d">Collection Development & Digital Integration Librarian, Library<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1f497d">Kalamazoo College<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1f497d">1200 Academy St<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1f497d">Kalamazoo, MI 49006<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1f497d">p <a href="tel:269.337.7144" value="+12693377144" target="_blank">269.337.7144</a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1f497d">f <a href="tel:269.337.7395" value="+12693377395" target="_blank">269.337.7395</a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1f497d"><a href="mailto:Leslie.Burke@kzoo.edu" target="_blank"><span style="color:blue">Leslie.Burke@kzoo.edu</span></a><u></u><u></u></span></p>
<p class="MsoNormal"><a name="m_6197782587548855594_webProfileURL"><span style="color:#1f497d">LinkedIn:
</span></a><span style="color:#1f497d"><a href="http://www.linkedin.com/in/leslieburke/" title="View public profile" target="_blank"><span style="color:blue">www.linkedin.com/in/<wbr>leslieburke/</span></a></span><span style="font-family:"Arial","sans-serif";color:#1f497d"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1f497d">Twitter: librarygal2go<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1f497d"><img border="0" width="20" height="20" src="cid:image001.png@01D1FD48.E4FB1D70" alt="FB icon"> “Like” K’s Library on Facebook:
<a href="https://www.facebook.com/kalamazoocollegelibrary" target="_blank"><span style="color:blue">https://www.facebook.com/<wbr>kalamazoocollegelibrary</span></a>
<u></u><u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#e36c0a">More in Four. More in a Lifetime.<u></u><u></u></span></b></p>
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<p class="MsoNormal"><span style="color:#1f497d"><u></u> <u></u></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Eril-l [mailto:<a href="mailto:eril-l-bounces@lists.eril-l.org" target="_blank">eril-l-bounces@lists.<wbr>eril-l.org</a>]
<b>On Behalf Of </b>Erin Gallagher<br>
<b>Sent:</b> Tuesday, August 23, 2016 1:49 PM<br>
<b>To:</b> <a href="mailto:eril-l@lists.eril-l.org" target="_blank">eril-l@lists.eril-l.org</a><br>
<b>Subject:</b> [Eril-l] How do you manage database trials at your institutions?<u></u><u></u></span></p>
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<p class="MsoNormal" style="margin-left:.5in"><u></u> <u></u></p>
<p class="MsoNormal" style="margin-left:.5in">Good afternoon, collective wisdom.<u></u><u></u></p>
<p class="MsoNormal" style="margin-left:.5in">I manage e-resources in a small-ish, private liberal arts college; I’m in my third year in this position. Here’s how I’m currently handling database trials:<u></u><u></u></p>
<p class="MsoNormal" style="margin-left:.5in"><u></u> <u></u></p>
<p style="margin-left:1.0in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>I collect suggestions for trials throughout the year from librarians, faculty, and other users.<u></u><u></u></p>
<p style="margin-left:1.0in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman","serif"">
</span>I set up and manage these trials twice a year: once in March and once in October.<u></u><u></u></p>
<p class="MsoNormal" style="margin-left:.5in"><u></u> <u></u></p>
<p class="MsoNormal" style="margin-left:.5in">During my first year or so, I encountered issues with managing upwards of 10 database trials at a time, as “managing” includes a lot of up-front information gathering before we decide on new subscriptions. Last
year, to streamline the process, I enacted a “five at a time” rule, and I’ve stuck with it through our last couple of trial rounds. Based on the volume of trial requests I’m getting for this semester, I’m concerned that limiting to five is too restrictive.
<u></u><u></u></p>
<p class="MsoNormal" style="margin-left:.5in">I would love to hear how you’re managing database trials at your institutions. Do you stick to specific months/times of the year? Or do you manage trials as requests arise? Do you allow faculty/staff to manage
their own trials? Do you place any limitations on what gets trialed? Any other suggestions are greatly appreciated.<u></u><u></u></p>
<p class="MsoNormal" style="margin-left:.5in">Thank you in advance,<u></u><u></u></p>
<p class="MsoNormal" style="margin-left:.5in">Erin<u></u><u></u></p>
<p class="MsoNormal" style="margin-left:.5in"><u></u> <u></u></p>
<p class="MsoNormal" style="margin-left:.5in;vertical-align:top"><span style="color:black">Erin Gallagher</span><span style="font-size:12.0pt;color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:.5in;vertical-align:top"><span style="color:black">Electronic Resources & Serials Librarian<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:.5in;vertical-align:top"><span style="color:black">Olin Library<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:.5in;vertical-align:top"><span style="color:black">Rollins College<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:.5in;vertical-align:top"><span style="color:black">1000 Holt Avenue<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:.5in;vertical-align:top"><span style="color:black">Winter Park, FL 32789<u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:.5in;vertical-align:top"><u><span style="color:blue"><a href="mailto:egallagher@rollins.edu" target="_blank">egallagher@rollins.edu</a></span></u><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:.5in;vertical-align:top"><span style="color:black"><a href="tel:%28407%29%20975-6431" value="+14079756431" target="_blank">(407) 975-6431</a><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:.5in"><u></u> <u></u></p>
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<br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><font color="#660000" face="verdana, sans-serif" size="1"><b>Tracy Gilmore</b></font></div><div dir="ltr"><font face="verdana, sans-serif" size="1"><span style="color:rgb(102,0,0)">Assistant Professor</span><font color="#660000"><br></font></font><div><font color="#660000" face="verdana, sans-serif" size="1">Collections Assessment Librarian</font></div><div><font face="verdana, sans-serif" size="1"><font color="#660000">University Libraries, </font><span style="color:rgb(102,0,0)">Virginia Tech</span></font></div><div><font color="#660000" face="verdana, sans-serif" size="1">560 Drillfield Drive</font></div><div><font color="#660000" face="verdana, sans-serif" size="1">Blacksburg, VA 24061</font></div><div><font color="#660000" face="verdana, sans-serif" size="1">Phone: 540-231-4956</font></div><div><font color="#660000" face="verdana, sans-serif" size="1">Fax: 540-231-3694</font></div><div><font color="#660000" face="verdana, sans-serif" size="1"><a href="mailto:tgilmore@vt.edu" target="_blank">tgilmore@vt.edu</a></font></div><div><font face="verdana, sans-serif"><br></font><p></p><div><span style="color:rgb(102,0,0);font-family:arial,helvetica,sans-serif;font-size:x-small;line-height:14.7200012207031px;background-image:initial;background-color:rgb(255,255,199);background-repeat:initial"><br></span></div><span style="color:rgb(80,0,80);font-size:12.8000001907349px"><font color="#888888"></font></span></div><div><br></div></div></div></div></div></div></div></div></div>
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