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<p class="MsoNormal"><span style="color:#1F497D">We also have restrictions on trials, but they’re less formal. Our Electronic Resources Librarian uses professional judgment to determine the need for a trial on a case-by-case basis. In addition to the criteria
Julie listed below, we consider:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">The number of trials being conducted at once—we have only so much time to compile feedback from multiple trials. It also takes time to promote trials to get a decent amount of feedback—a trial without
users is a waste of effort.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Whether we want the product for other reasons—we wouldn’t run a trial for something out of scope, a poor quality resource, or a database in a foreign language not needed at our university, for example.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">If a resource is very <i>
inexpensive</i>, we also might decide not to run a trial—it might not be worth the time investment to trial a resource under a certain dollar amount, for example.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">The only reason we’d conduct a trial of something we clearly cannot afford (or don’t want for other reasons) is in the rare case when another funding source is potentially available; for example, we’ve conducted
trials to help faculty members apply for a grant or make a pitch for additional funding.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Some good reasons not to run trials indiscriminately are:
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo5"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Preserving your relationship with the vendor.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo5"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Setting unrealistic expectations among your patrons.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo5"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Allowing users to unethically use trials to download lots of information for free.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">We find we need to communicate these expectations among ourselves in Technical Services, to our subject librarians, and to faculty requestors. I think it makes good sense to create a policy you can share with
others—adding that to my to-do list! </span><span style="font-family:Wingdings;color:#1F497D">J</span><span style="color:#1F497D">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#52524A">Laurel Sammonds Crawford</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#52524A">Coordinator of Collection Development</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#52524A">University of North Texas Libraries</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#52524A"><a href="mailto:laurel.crawford@unt.edu"><span style="color:#0563C1">laurel.crawford@unt.edu</span></a>
</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#52524A">(940) 565 - 2762</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Eril-l [mailto:eril-l-bounces@lists.eril-l.org]
<b>On Behalf Of </b>Loder, Julie L<br>
<b>Sent:</b> Tuesday, March 29, 2016 4:11 PM<br>
<b>To:</b> 'Sally Krash'; eril-l@lists.eril-l.org<br>
<b>Subject:</b> Re: [Eril-l] database trial policy<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Hello Sally,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Yes, we have a policy that addresses trials. Essentially the sponsor needs permission from our AD for Collections, but should have considered the following before asking. We are essentially trying to manage
expectations on all sides and coordinate so we are requesting at a time when users and staff will have time to review and give feedback.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo3">Think about why we are requesting a trial to be sure it is really necessary. For example, if we are only adding new content to an existing interface, is a trial necessary?<o:p></o:p></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo3">There should be a reasonable expectation that we can afford the resource.<o:p></o:p></li><li class="MsoNormal" style="color:#1F497D;mso-list:l1 level1 lfo3">Trials should be scheduled at times when people will have an opportunity to review the resource. For example, a trial should not be scheduled during the Winter Break when many librarians and
faculty will likely be away.<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Julie<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Eril-l [<a href="mailto:eril-l-bounces@lists.eril-l.org">mailto:eril-l-bounces@lists.eril-l.org</a>]
<b>On Behalf Of </b>Sally Krash<br>
<b>Sent:</b> Tuesday, March 29, 2016 2:39 PM<br>
<b>To:</b> <a href="mailto:eril-l@lists.eril-l.org">eril-l@lists.eril-l.org</a><br>
<b>Subject:</b> [Eril-l] database trial policy<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hello all,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Does anyone have a database trial policy? In previous libraries where I have worked, we only set up trials for databases that were being considered for purchase or subscription. However, in my current library, we are being asked to set
up trials for databases that are well beyond our ability to obtain (financially speaking). If you have a policy that addresses this issue, can you share it with me?
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">All feedback is welcome!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sally Krash<o:p></o:p></p>
<p class="MsoNormal">Head of Information Resources Management<o:p></o:p></p>
<p class="MsoNormal">W.E.B. Du Bois Library<o:p></o:p></p>
<p class="MsoNormal">University of Massachusetts Amherst<o:p></o:p></p>
<p class="MsoNormal">413-545-6865<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:krash@library.umass.edu">krash@library.umass.edu</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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