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<div class="moz-cite-prefix">We dropped a medium-sized consortial
deal a few years ago. The overall price was very small compared
to the (massively inflated) cost of each individual title, but
when we looked at the usage we found that our expected ILL
requests for those titles would be less than some of our
unsubscribed titles. We ended up dropping the deal, subscribing
to NONE of the titles from the package, and subscribing instead to
several titles that had been very highly requested through ILL and
taking the rest as budget savings. Subsequent analysis shows that
the canceled titles have received very few requests while the
titles we took instead have received tremendous use.<br>
<br>
On the other hand, we had another consortial deal break last
year. We are currently trying to renegotiate a deal that's a
better fit for our system. In a deal this large, and with this
much usage on the line, we do have concerns that turnaways will
become problematic in the next few years as unsubscribed content
in the front file grows (we had retained perpetual access to the
subscribed years). At our institution, we softened the blow
somewhat by retaining a core group of highly-used titles.<br>
<br>
From our experience, in addition to echoing what others here have
said, I can offer these suggestions:<br>
<br>
-- Be mindful of opportunity cost: if you're on the fence over a
big deal, look at what you're NOT buying. Is there unsubscribed
content that is costing you a lot in copyright clearance fees,
document delivery, or just user convenience? These costs may be
hidden in a different budget line, depending on your
organizational structure. It may be worthwhile to break the deal
and subscribe to new content instead.<br>
<br>
--ILL costs: when breaking a deal, factor in the cost of not
having access. The longer you go without a subscription, the
larger your inaccessible front file (where most usage occurs) will
be, leading to an increase in requests (I imagine this levels off
around the half-life of the average journal--the point is, don't
go by the first year). However, ILL requests and usage are not
1:1. We've found that perhaps 20% of usage turns into ILL
requests--we suspect that the convenience factor of the big deal
tends to inflate usage and the inconvenience of ILL discourages
requests.<br>
<br>
--Monitor both ILL requests and turnaway reports for at least a
few years after breaking a deal. The two sets of data together
can help you assess the overall impact.<br>
<br>
-- <br>
Nikki DeMoville<br>
Electronic Resources Coordinator<br>
Robert E. Kennedy Library<br>
California Polytechnic State University<br>
San Luis Obispo, CA 93407<br>
<br>
email: <a class="moz-txt-link-abbreviated" href="mailto:ndemovil@calpoly.edu">ndemovil@calpoly.edu</a><br>
ph: 805-756-5780 fax: 805-756-7711 <br>
<br>
On 11/9/2015 9:41 AM, Karen Jensen wrote:<br>
</div>
<blockquote
cite="mid:CAE62Hf5qWPTwRvW4C1rKdUBsZB=Xhs68d5twKRJZ=pH_WB6Ucg@mail.gmail.com"
type="cite">
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charset=windows-1252">
<div dir="ltr">We are about to break up a number of big deals,
despite getting pretty decent use of the non-subscribed titles.
We simply no longer have a choice. If the vendors can come up
with a new offer we can afford, great. If not, we'll have
unhappy patrons, but there simply is not a choice; the funding
isn't there any more.
<div><br>
</div>
<div>I looked carefully at all our big deals, and have a pretty
good sense of the new "core" which is a bit different than our
subscription titles. One package in particular gives us
amazing return for the money; based on use statistics it's
pretty clear that we don't really have 120 "core" titles, but
more like 350. But we can't afford those subscriptions,
regardless of cost-per-use.</div>
</div>
<div class="gmail_extra"><br clear="all">
<div>
<div class="gmail_signature">
<div dir="ltr">
<div>
<div dir="ltr">
<div>
<div dir="ltr">
<div>Karen Jensen<br>
Collection Development Officer<br>
Rasmuson Library<br>
University of Alaska Fairbanks<br>
</div>
907-474-6695<br>
<div><a moz-do-not-send="true"
href="mailto:kljensen@alaska.edu"
target="_blank">kljensen@alaska.edu</a></div>
<div><br>
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href="http://library.uaf.edu/news-take-survey-win-amazon-gift-card"
target="_blank">***Are you a UAF faculty
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survey today!</a></b><br>
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<br>
<div class="gmail_quote">On Mon, Nov 9, 2015 at 8:33 AM, Ian
Gibson <span dir="ltr"><<a moz-do-not-send="true"
href="mailto:igibson@brocku.ca" target="_blank">igibson@brocku.ca</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin:0 0 0
.8ex;border-left:1px #ccc solid;padding-left:1ex">
<div link="blue" vlink="purple" lang="EN-CA">
<div>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Agree
with Melissa and IMO the smaller you are the more
sense the big deals make (if you can afford them).</span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">We
broke a consortially brokered big deal last year
when the Canadian Dollar tanked. After making some
other more strategic cancellations this year, we
were hoping to rejoin that deal through the
consortium but at a price closer to what our closest
peer comparators were paying (for this particular
deal our historic spend was higher than our peers).
Not surprisingly, the publisher wasn’t interested in
playing ball on that, as it wouldn’t be fair to the
other consortia members who’ve stuck with the deal.
Our decision was to reinstate the bare minimum
number of subscriptions* which should reduce our
expenditure with this publisher by about 55%.
</span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">We
remain amenable to rejoining the big deal if the
publisher ever develops a pricing model that has
like institutions paying like prices.</span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">I
do not anticipate that this will please our users,
who have become accustomed to the all you can eat
big deal smorgasbord, but the bottom line is that
this will provide us with budget flexibility for the
next few years to improve funding to the things that
matter – Special Collections, OA, Data, etc.</span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">*in
this case it will be about 35 titles decided by use
(so mostly social sciences) – I could have easily
made a case for about 100 other titles but the goal
here was cost reduction.</span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span></p>
<p class="MsoNormal"><b><span
style="font-size:10.0pt;font-family:"Trebuchet
MS","sans-serif";color:black;background:white"
lang="EN-US">Ian Gibson</span></b><span
style="font-size:10.0pt;font-family:"Trebuchet
MS","sans-serif";color:black;background:white"
lang="EN-US">, </span><span
style="font-size:7.0pt;font-family:"Trebuchet
MS","sans-serif";color:black;background:white"
lang="EN-US">MISt<br>
</span><span
style="font-size:10.0pt;font-family:"Trebuchet
MS","sans-serif";color:black;background:white"
lang="EN-US">Collections Librarian<br>
Brock University | James A. Gibson Library<br>
Niagara Region | 500 Glenridge Ave. | St.
Catharines, Ontario L2S 3A1</span><span
style="font-size:10.0pt;font-family:"Trebuchet
MS","sans-serif";color:#585858;background:white"
lang="EN-US"><br>
</span><span
style="font-size:10.0pt;font-family:"Trebuchet
MS","sans-serif";color:black;background:white"
lang="EN-US">E</span><span
style="font-size:10.0pt;font-family:"Trebuchet
MS","sans-serif";color:#585858;background:white"
lang="EN-US">
</span><span
style="font-size:10.0pt;font-family:"Trebuchet
MS","sans-serif";color:#cc0000;background:white"
lang="EN-US"><a moz-do-not-send="true"
href="mailto:igibson@brocku.ca" target="_blank"><span
style="color:#0563c1">igibson@brocku.ca</span></a></span><span
style="font-size:10.0pt;font-family:"Trebuchet
MS","sans-serif";color:#585858;background:white"
lang="EN-US">
</span><span
style="font-size:10.0pt;font-family:"Trebuchet
MS","sans-serif";color:black;background:white"
lang="EN-US">| T <a moz-do-not-send="true"
href="tel:905%20688%205550%20%C2%A0x6223"
value="+19056885550" target="_blank">905 688 5550
x6223</a> | @IanGibson11</span><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"
lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span></p>
<p class="MsoNormal"><span
style="font-size:9.0pt;font-family:"Trebuchet
MS","sans-serif";color:#706f6f;background:white">Confidentiality
Notice: This e-mail, including any attachments, may
contain confidential or privileged information. If
you are not the intended recipient, please notify
the sender by e-mail and immediately delete this
message and its contents.</span><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span></p>
<p class="MsoNormal"><b><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif""
lang="EN-US">From:</span></b><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif""
lang="EN-US"> Eril-l [mailto:<a
moz-do-not-send="true"
href="mailto:eril-l-bounces@lists.eril-l.org"
target="_blank"><a class="moz-txt-link-abbreviated" href="mailto:eril-l-bounces@lists.eril-l.org">eril-l-bounces@lists.eril-l.org</a></a>]
<b>On Behalf Of </b>Melissa Belvadi<br>
<b>Sent:</b> Monday, November 9, 2015 11:33 AM<br>
<b>To:</b> Harker, Karen<br>
<b>Cc:</b> <a moz-do-not-send="true"
href="mailto:eril-l@lists.eril-l.org"
target="_blank">eril-l@lists.eril-l.org</a>;
Colleen A McGhee-French<br>
<b>Subject:</b> Re: [Eril-l] Is Breaking Up THAT
Hard to Do?</span></p>
<p class="MsoNormal"> </p>
<div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial","sans-serif"">I
was just at the Charleston Conference where I
heard a member of the audience at one session
complain about having to pay for unused titles
in a Big Deal package.</span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial","sans-serif"">I
thought it reflected a lack of understanding of
what a Big Deal actually is.</span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial","sans-serif""> </span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial","sans-serif"">So
I want to emphasize something Karen says here:
"when we calculated the alternative of
subscribing to the most used titles, would be
more economical to split up".</span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial","sans-serif""> </span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial","sans-serif"">Whenever
I've done an analysis on our Big Deals that are
based on historic spend, I find that the titles
in our "core" (the basis for our price) are
indeed by far the most heavily used. And the
smaller price we pay for "'all of the rest" is
still very cost effective to have access to that
long tail. That is, our cost per full text
article used in the long tail is still well
within our internal threshold for renewing
journals, either in packages or individually.</span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial","sans-serif""> </span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial","sans-serif"">The
important point here is to actually do that
analysis, and don't think of the titles in the
package that you don't use as "wasted money". </span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial","sans-serif"">You
are paying a pittance per "all the rest" journal
relative to their retail cost exactly because
your use of them is expected to be very low and
take the form of that "long tail" distribution.</span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial","sans-serif""> </span></p>
</div>
<div>
<p class="MsoNormal"><span
style="font-family:"Arial","sans-serif"">Melissa
Belvadi</span></p>
</div>
</div>
<div>
<p class="MsoNormal"> </p>
<div>
<p class="MsoNormal">On Mon, Nov 9, 2015 at 12:24
PM, Harker, Karen <<a moz-do-not-send="true"
href="mailto:Karen.Harker@unt.edu"
target="_blank">Karen.Harker@unt.edu</a>>
wrote:</p>
<blockquote style="border:none;border-left:solid
#cccccc 1.0pt;padding:0in 0in 0in
6.0pt;margin-left:4.8pt;margin-right:0in">
<div>
<div>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US">We’ve been going through this
process for the last several years. We
evaluated every journal package in terms
of overall use, overall cost-per-use, cost
per title, CPU for each title,
distribution of use across titles (as in
80% of uses were for what % of titles),
and the list-price CPU.
</span><span lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US"> </span><span lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US">There were some packages
which were clearly not good deals. These
were packages where the distribution of
usage across titles was very limited (80%
of uses were from < 15% of titles), and
which, when we calculated the alternative
of subscribing to the most used titles,
would be more economical to split up.
</span><span lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US"> </span><span lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US">There were other packages
which clearly
<i>were</i> a good deal – low overall CPU,
high distribution of usage across titles,
and, most importantly, they were
affordable. These we continued.</span><span
lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US"> </span><span lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US">Then there are those packages
which were a good deal, but were
unaffordable to continue. These were the
biggest of the big deals. These were the
hardest to cut. By any measure,
attempting to subscribe to the
better-performing titles individually
would have exceeded the cost of the
package. But, taken as a single source of
expenditures, they were unsustainable. It
was only after making these cuts (and
explaining our intention to have to cut
the biggest of the big deals) that the
library was appropriated more funds. But
this is only temporary…no more than 3
years. This decision will have to be
revisited. </span><span lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US"> </span><span lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US">The point it, breaking up a
well-performing package is very, very hard
to do. At some point, you have to cut
titles that have very low CPU’s or
otherwise are a good value. It’s like
getting very heavy mortgage at a very low
rate. Yes, it’s a good deal, but if you
don’t have the money in the budget, you
have to pass on it.</span><span
lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US"> </span><span lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US">Karen Harker</span><span
lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US">Collection Assessment
Librarian</span><span lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US"><a moz-do-not-send="true"
href="tel:940-565-2688" target="_blank">940-565-2688</a></span><span
lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US"><a moz-do-not-send="true"
href="http://librariesareforuse.wordpress.com/"
target="_blank">Libraries are for Use</a></span><span
lang="EN-US"></span></p>
<p class="MsoNormal"><span
style="font-size:11.0pt;font-family:"Calisto
MT","serif";color:#44546a"
lang="EN-US"> </span><span lang="EN-US"></span></p>
<p class="MsoNormal"><b><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif""
lang="EN-US">From:</span></b><span
style="font-size:11.0pt;font-family:"Calibri","sans-serif""
lang="EN-US"> Eril-l [mailto:<a
moz-do-not-send="true"
href="mailto:eril-l-bounces@lists.eril-l.org"
target="_blank"><a class="moz-txt-link-abbreviated" href="mailto:eril-l-bounces@lists.eril-l.org">eril-l-bounces@lists.eril-l.org</a></a>]
<b>On Behalf Of </b>Colleen A
McGhee-French<br>
<b>Sent:</b> Monday, November 09, 2015
10:05 AM<br>
<b>To:</b> <a moz-do-not-send="true"
href="mailto:eril-l@lists.eril-l.org"
target="_blank">eril-l@lists.eril-l.org</a><br>
<b>Subject:</b> [Eril-l] Is Breaking Up
THAT Hard to Do?</span><span lang="EN-US"></span></p>
<p class="MsoNormal"><span lang="EN-US"> </span></p>
<div>
<p class="MsoNormal"><span lang="EN-US">Hi
all,</span></p>
<div>
<div>
<div>
<p class="MsoNormal"><span
lang="EN-US"> </span></p>
</div>
<div>
<p class="MsoNormal"><span
lang="EN-US">I tried searching the
archives of this list, but perhaps
I am not doing it correctly. I
couldn't find any discussion of
the idea of/implementation
of/success with breaking up
journal packages. </span></p>
</div>
<div>
<p class="MsoNormal"><span
lang="EN-US"> </span></p>
</div>
<div>
<p class="MsoNormal"><span
lang="EN-US">Yet I would think we
all have them - huge, huge journal
packages, each containing more
than 1200 or so journals, only a
fraction of which are
important/used - sometimes very
important/highly used, each also
containing hundreds of journals
that we're paying for that have
not been used in the last several
years, at least to our knowledge. </span></p>
</div>
<div>
<p class="MsoNormal"><span
lang="EN-US"> </span></p>
</div>
<div>
<p class="MsoNormal"><span
lang="EN-US">Has your institution
thought about this? Tried it?
Succeeded/failed at it, and why?
What were the largest obstacles to
success?</span></p>
</div>
<div>
<p class="MsoNormal"><span
lang="EN-US"> </span></p>
</div>
<div>
<p class="MsoNormal"><span
lang="EN-US">Or has your
institution thought about it and
figured, Hey - the very important
journals are used SO MUCH that the
package overall is actually fairly
economical and that <i>those</i>
are the journals to concentrate on
(rather than the huge number of
unused journals)?</span></p>
</div>
<div>
<p class="MsoNormal"><span
lang="EN-US"> </span></p>
</div>
<div>
<p class="MsoNormal"><span
lang="EN-US">Thoughts?</span></p>
</div>
<div>
<p class="MsoNormal"><span
lang="EN-US"> </span></p>
</div>
<div>
<p class="MsoNormal"><span
lang="EN-US">Colleen</span></p>
</div>
</div>
</div>
</div>
</div>
</div>
<p class="MsoNormal" style="margin-bottom:12.0pt"><br>
_______________________________________________<br>
Eril-l mailing list<br>
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target="_blank">Eril-l@lists.eril-l.org</a><br>
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target="_blank">http://lists.eril-l.org/listinfo.cgi/eril-l-eril-l.org</a></p>
</blockquote>
</div>
<p class="MsoNormal"><br>
<br clear="all">
</p>
<div>
<p class="MsoNormal"> </p>
</div>
<p class="MsoNormal">-- </p>
<div>
<div>
<div>
<p class="MsoNormal">Melissa Belvadi</p>
</div>
<div>
<p class="MsoNormal">Collections Librarian</p>
</div>
<div>
<p class="MsoNormal">University of Prince Edward
Island</p>
</div>
<div>
<p class="MsoNormal"><a moz-do-not-send="true"
href="mailto:mbelvadi@upei.ca"
target="_blank">mbelvadi@upei.ca</a> <a
moz-do-not-send="true"
href="tel:902-566-0581" value="+19025660581"
target="_blank">902-566-0581</a></p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
<div>
<p class="MsoNormal"> </p>
</div>
</div>
</div>
</div>
</div>
</div>
<br>
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