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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>My Library undertook something like this over the past year or so. I asked the Acquisitions Librarian if she would like to comment. Her reply is below.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'>Janetta<o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in'><b><span style='font-size:10.0pt;font-family:"Calibri","sans-serif";color:#003169'><o:p> </o:p></span></b></p><p class=MsoNormal style='margin-left:.25in'><b><span style='font-family:"Calibri","sans-serif";color:#002060'>Janetta Paschal</span></b><span style='font-size:10.0pt;font-family:"Calibri","sans-serif";color:#365F91'><br></span><i><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>Head of Library Technical Services, Porter Henderson Library</span></i><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><br>Angelo State University<br>Member, Texas Tech University System<br>ASU Station #11013<br>San Angelo, TX 76909-1013<br>Phone: (325) 942-2300 Fax: (325) 942-2198<br><u><a href="mailto:janetta.paschal@angelo.edu">janetta.paschal@angelo.edu</a></u></span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Karen,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>The first step, to try to standardize the journal start dates, was done before I arrived but I have done this before. We use EBSCO as our subscription agent. Currently, you will have to follow their standard so there isn’t much play in the process.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>The second step, mandated by our institution, was to standardized database term dates to align with our fiscal year. We made a deal that we would make every effort to do this but, if a vendor/publisher/consortium had their own standard term dates, we would request a letter or email that would be placed in their folder. As database subscription dates expired, I approached each vendor, asking for the term dates to be prorated for the next cycle to standardize the term dates. I explained the rationale and found almost everyone willing to help us. Those that could not make the change willingly supplied the letter. The tip to doing this is to keep copious notes and a spreadsheet of changes. The only drawback is that there is a massive amount of paperwork to do at one time, when most of our resources come due but it definitely makes budgeting easier.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Jenny<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal style='background:white'><span style='font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333'><img border=0 width=90 height=56 id="Picture_x0020_4" src="cid:image001.gif@01D10DA6.99D65DB0" alt=ASU></span><span style='font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333'><br></span><b><span style='font-family:"Arial","sans-serif";color:#003168'>Jenny Hock</span></b><span style='font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333'><br><i>Acquisitions Librarian, Porter Henderson Library</i><br>Angelo State University<br>Member, Texas Tech University System<br>ASU Station #11013<br>San Angelo, TX 76909--1013<br>Phone: 325-486-6525<br>Fax: 325-942-2198 <br><a href="mailto:jhock1@angelo.edu">jhock1@angelo.edu</a><br><a href="http://www.angelo.edu/services/communications_marketing/identity_guidelines/email-signature/signature_with_logo.php">http://www.angelo.edu</a> <o:p></o:p></span></p><p class=MsoNormal style='background:white'><a href="https://www.facebook.com/pages/Angelo-State-Library/179320268773206"><span style='font-family:"Arial","sans-serif";text-decoration:none'><img border=0 width=34 height=34 id="Picture_x0020_3" src="cid:image002.jpg@01D10DA6.99D65DB0" alt="Facebook Icon"></span></a><a href="https://twitter.com/AngeloStateLib"><span style='font-family:"Arial","sans-serif";text-decoration:none'><img border=0 width=43 height=38 id="Picture_x0020_2" src="cid:image003.jpg@01D10DA6.99D65DB0" alt="Twitter Icon"></span></a><a href="https://instagram.com/angelo_state_library/"><span style='color:#1F497D;text-decoration:none'><img border=0 width=33 height=33 id="Picture_x0020_1" src="cid:image004.jpg@01D10DA6.99D65DB0" alt="cid:image010.jpg@01D0A84F.E256DA90"></span></a><span style='color:#1F497D'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Arial","sans-serif"'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> Eril-l [mailto:eril-l-bounces@lists.eril-l.org] <b>On Behalf Of </b>Karen Jensen<br><b>Sent:</b> Friday, October 23, 2015 2:33 PM<br><b>To:</b> eril-l<br><b>Subject:</b> [Eril-l] package renewal dates<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><div><div><div><p class=MsoNormal>This may not be the best list for this subject, but it's been such a great, active list with lots of ideas shared, that I'm going to start here.<o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>I wonder if any libraries out there have worked to get all or most of their electronic package renewal dates to come up during the same month of the year, in order to create more predictable accounting, keep the staff schedules the rest of the year for other activities, minimize the number of interruptions from vendors, etc. In other words, work toward prorating or other means in order to get renewal dates changed to concentrate the work of renewals. I ask because our personnel cutbacks and reduced hours have forced us to look for any possible improvement in efficiency; we all have more to do and need to streamline how we do it. I wondered if someone else has done this and if they have tips for proceeding.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Thanks,<o:p></o:p></p><div><p class=MsoNormal><br clear=all><o:p></o:p></p><div><div><div><div><div><div><p class=MsoNormal>Karen Jensen<br>Collection Development Officer<br>Rasmuson Library<br>University of Alaska Fairbanks<o:p></o:p></p></div><p class=MsoNormal><a href="tel:907-474-6695" target="_blank">907-474-6695</a><o:p></o:p></p><div><p class=MsoNormal style='margin-bottom:12.0pt'><a href="mailto:kljensen@alaska.edu" target="_blank">kljensen@alaska.edu</a><o:p></o:p></p></div></div></div></div></div></div></div></div></div><p class=MsoNormal><o:p> </o:p></p></div><p class=MsoNormal><o:p> </o:p></p></div></div></body></html>